About You:
We're looking for an organised, proactive and detail-focused individual who enjoys keeping things running smoothly and takes pride in delivering excellent service. You'll ideally have previous experience in an administrative, office or virtual assistant role, with a good understanding of office management systems and procedures. You'll be confident using Microsoft Office, particularly Excel and PowerPoint, and comfortable managing a variety of tasks and priorities in a busy environment.
Key Requirements:
Proven experience as an administrative assistant, virtual assistant or office admin assistant
Knowledge of office management systems and procedures
Excellent customer service skills
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritise work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organisational skills with the ability to multi-task
About The Opportunity
The primary focus of this role will be to coordinate the distribution of the department's invoices. We currently process more than 800 invoices each month on behalf of clients across over 100 countries. You will be responsible for ensuring that each client's expectations are met while consistently delivering a high standard of customer service. The role will also involve supporting other areas of the department during periods of annual leave and increased workload, providing flexibility where required. This is a hybrid working position, with occasional attendance required at our Brentwood office for team collaboration, meetings and other departmental activities.
Responsibilities:
Distribute invoices billed daily
Assist with month-end requirements
Write and distribute emails, correspondence, and memos
Update and maintain office policies and procedures
Maintain contact lists
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Build consolidated headers
Resolve customer queries and work closely to support credit control
WHAT ...
Distribution Clerk in East Kilbride employer: Intertek
Intertek is an exceptional employer that fosters a dynamic and inclusive work culture, where employees are encouraged to thrive and grow within a global network. With competitive salaries, comprehensive benefits, and ample development opportunities, particularly in the Assurance, Testing, Inspection and Certification industry, we empower our team members to achieve their career aspirations while making a meaningful impact on quality and safety worldwide.
