Administrative Assistant 6m Contract in Windsor

Provide PA and Administrative support for Senior Management and administrative support on an as‑needed basis for other areas of the business.

Job Responsibilities:

• PA support, including arranging internal and external meetings, booking travel, gatekeeping, processing expenses, etc.
• General admin support to the teams including organising flight, hotel and taxi bookings through a dedicated travel agency.
• Attendance at meetings which require preparation of agendas, collation of reports and the taking of accurate minutes.
• Arranging ad‑hoc meetings, sometimes off‑site, including organising catering.
• Raising purchase orders.
• Tracking team travel and approval of invoices.
• Project support during implementation period including document management, control of project intranet page (SharePoint), minute taking at project reviews.
• Reception cover for full time receptionist during breaks/holidays etc. (shared with rest of Administrative Services Group (ASG)).
• General support as part of ASG team.
• Provide additional cover for other administrative staff during absences or when assisting with specific projects and ad‑hoc tasks.
• Assist in the organisation/coordination of Company events.
• Act on behalf of the team as a liaison between internal departments, offices and customers.

Required Skills and Experience:

• Previous Admin/PA experience is essential, preferably in an international company.
• Experience of supporting multiple managers.
• Knowledge of supporting a Sales team is desirable.
• Strong administration, planning and organisational skills.
• Good written and oral communication.
• Ability to produce accurate and professional written documentation, particularly on MS Word.
• Experience using AI‑powered productivity tools such as Microsoft 365 Copilot, ChatGPT, or similar platforms to support document creation, data analysis, presentation development, meeting preparation, and administrative workflows.
• Ability to write clear, effective prompts and instructions to generate accurate, relevant, and business‑appropriate outputs from AI systems.
• Ability to evaluate, verify, and refine AI‑generated content to ensure accuracy, professionalism, confidentiality, and alignment with business requirements.
• Strong understanding of responsible AI usage, including data privacy, information security, and appropriate handling of confidential business information.
• Self‑starter who can be proactive and forward thinking but can also react quickly to urgent situations.
• Good working knowledge of MS Word, Excel, Outlook, and PowerPoint.
• Knowledge of SharePoint advantageous.
• Previous project support beneficial.
• Ability to multi‑task.