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- Tasks: Provide administrative support across sales, warehouse, logistics, and finance functions.
- Company: Join a reputable employer with a strong growth trajectory.
- Benefits: Competitive salary, free parking, and easy access to trainline.
- Other info: Flexible work environment with opportunities for career development.
- Why this job: Be part of a dynamic team and enhance your organisational skills.
- Qualifications: Experience in admin roles and strong organisational skills required.
The predicted salary is between 27500 - 27500 £ per year.
Full Time Permanent £26500-£28500 per annum depending on experience Based in Staplehurst – free parking or easy access to trainline
The Business Coordinator is responsible for providing comprehensive administrative and operational support across sales, warehouse, logistics, and finance functions. The Business Coordinator will ensure the accurate processing of sales and purchase documentation, effective coordination with internal teams and external suppliers, robust document control, and the smooth day-to-day running of office and warehouse-linked activities. An exciting opportunity to join a long-established reputable employer as they continue to grow from strength to strength.
Business Coordinator duties:
- Accurately process and manage sales orders using the company ERP system (Exchequer), including sales orders, delivery notes, picking notes, pro formas, acknowledgements, and backorders
- Update sales orders and pick notes to enable timely and accurate invoicing
- Maintain trackers to monitor sales order status and outstanding actions
- Take incoming customer calls, record orders when required, and liaise with the sales team for pricing and completion
- Liaise daily with warehouse staff to support picking, packing, stock availability, and dispatch activities
- Book inbound deliveries on the Operations calendar and communicate schedules to relevant teams
- Produce courier shipping labels (e.g. DPD) and manage related documentation
- Log, track, and manage customer collection requests
- Prepare collection notes, credit requests, and supporting documentation in line with procedures
- Coordinate with Accounts and Warehouse teams to ensure credits, stock movements, and adjustments are completed accurately
- Maintain trackers and audit trails for reporting and monthly reviews
- Process purchase order confirmations and verify against system records
- Run supplier stock reports and assist with placing purchase orders to maintain agreed stock levels
- Support intercompany (Interco) stock transfers, adjustments, and monthly reconciliation
- Document Control & Compliance
- Order office, QA, and printing supplies via agreed procurement channels
Skills, Knowledge & Experience
Essential
- Proven experience in an administrative or office support role
- Strong organisational skills with high attention to detail
- Confident use of Microsoft Office (Outlook, Excel, Word) and shared drives
- Ability to manage multiple tasks, deadlines, and high volumes of documentation
- Clear written and verbal communication skills
Desirable
- Experience using ERP or order-processing systems (e.g. Exchequer)
- Experience supporting warehouse, logistics, or operations functions
- Familiarity with order processing, invoicing, and credit procedures
Personal Attributes
- Methodical, reliable, and well-organised
- Proactive and able to work independently
- Comfortable liaising with multiple stakeholders
- Flexible and willing to support across departments
Business Coordinator in Staplehurst employer: Interpersonnel Uk Limited
Contact Detail:
Interpersonnel Uk Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Coordinator in Staplehurst
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Business Coordinator role, and who knows? They might just have the inside scoop on openings.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, and think about how your skills match the job description. Practise common interview questions so you can showcase your organisational skills and attention to detail.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities listed, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications that way!
We think you need these skills to ace Business Coordinator in Staplehurst
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Business Coordinator role. Highlight your administrative experience and any relevant skills that match the job description, like your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific experiences that relate to the duties listed in the job description, and show us your enthusiasm for joining our team.
Showcase Your Tech Skills: Since the role involves using an ERP system, make sure to mention any experience you have with similar systems. If you’re confident with Microsoft Office, let us know how you've used it in past roles to manage documentation and communication.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Interpersonnel Uk Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Business Coordinator role. Familiarise yourself with the key responsibilities like processing sales orders and liaising with teams. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you maintain attention to detail and ensure accuracy in documentation, as these are crucial for the job.
✨Brush Up on ERP Systems
If you have experience with ERP systems like Exchequer, be sure to mention it during the interview. If not, do a bit of research on how such systems work and be prepared to discuss how you would adapt to using one. This shows your willingness to learn and adapt to new tools.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and how success is measured in the Business Coordinator role. This not only shows your interest but also helps you determine if the company is the right fit for you.