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- Tasks: Support daily office operations, coordinate events, and provide reception cover.
- Company: Interpath Advisory is a dynamic firm focused on delivering exceptional service.
- Benefits: Enjoy competitive salaries, flexible benefits, and a vibrant workplace culture.
- Why this job: Be the face of the office and create a welcoming environment for all.
- Qualifications: Previous office coordination experience and strong organisational skills are essential.
- Other info: Join a fast-paced team and contribute to exciting internal events.
The predicted salary is between 30000 - 42000 £ per year.
We are looking for a proactive and personable Office Coordinator to support the smooth running of our London office. This role combines day-to-day office coordination with planning and delivering internal functions, while also providing professional reception cover. You'll be the face of the office, ensuring a welcoming environment for staff and visitors alike.
Key Responsibilities:
- Office Coordination: Oversee the general upkeep and presentation of the office space. Manage office supplies, post, deliveries, and liaise with suppliers and building management. Support health & safety compliance. Assist with onboarding new starters, including creating logins for system administration accounts and access passes. Coordinate meeting room bookings and office equipment maintenance.
- Internal Functions: Plan and deliver engaging internal events such as team socials, seasonal celebrations, and wellness initiatives. Manage and adhere to event budgets, negotiate with catering suppliers, and ensure all expenses are tracked and reported to the correct cost centres.
- Reception: Provide front-of-house support including greeting guests, answering calls, and registering visitors onto our online portal. Ensure the reception area is tidy, professional, and welcoming at all times. Handle ad hoc administrative tasks and support wider office operations. Work Front of House between 16.00 - 18.00 and during lunch, providing holiday cover. Hours will change to dictate what events need covering accordingly. Use your creativity and organisational skills to contribute to our mission of delivering exceptional service to our office.
Requirements Skills & Experience:
- Previous experience in office coordination, administration, or front-of-house roles.
- Strong organisational and multitasking skills with a keen eye for detail.
- Excellent communication and interpersonal abilities.
- Confident using Microsoft Office and Google Workspace; this includes Google Forms, Excel, Outlook, and Word.
- A positive, can-do attitude and a passion for creating a great workplace experience.
Desirable:
- Experience working in a fast-paced or creative environment.
- Experience being client/customer facing.
- Basic knowledge of UK workplace health & safety standards.
Benefits:
At Interpath, our people lie at the heart of our business. That's why we provide employees with a competitive and comprehensive reward package including compelling salaries and a range of core and optional benefits.
Office Co-ordinator - Interpath Advisory employer: Interpath Advisory
Contact Detail:
Interpath Advisory Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Co-ordinator - Interpath Advisory
✨Tip Number 1
Familiarise yourself with the specific office environment and culture at Interpath Advisory. Research their recent events or initiatives to show your enthusiasm for contributing to their workplace experience during your interview.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed office supplies, coordinated events, or improved office processes in previous roles. This will demonstrate your proactive approach and ability to handle the responsibilities outlined in the job description.
✨Tip Number 3
Practice your communication skills by engaging in mock interviews or networking events. Being personable and confident is key for a front-of-house role, so showcasing your ability to connect with others will be beneficial.
✨Tip Number 4
Prepare to discuss your familiarity with health and safety compliance in the workplace. Having a basic understanding of UK standards can set you apart from other candidates and show that you're ready to contribute to a safe office environment.
We think you need these skills to ace Office Co-ordinator - Interpath Advisory
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office coordination, administration, or front-of-house roles. Emphasise your organisational skills and any previous experience with event planning or customer service.
Craft a Compelling Cover Letter: Write a cover letter that showcases your personality and enthusiasm for the role. Mention specific examples of how you've created a welcoming environment or successfully managed office tasks in the past.
Highlight Relevant Skills: In your application, clearly outline your proficiency with Microsoft Office and Google Workspace. Provide examples of how you've used these tools to improve office efficiency or support team functions.
Showcase Your Interpersonal Abilities: Since this role involves being the face of the office, emphasise your communication and interpersonal skills. Share experiences where you successfully interacted with clients or colleagues to create a positive workplace atmosphere.
How to prepare for a job interview at Interpath Advisory
✨Show Your Organisational Skills
As an Office Coordinator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully coordinated events or managed office supplies, showcasing your attention to detail and organisational prowess.
✨Be Personable and Approachable
Since you'll be the face of the office, it's crucial to convey a warm and welcoming attitude during the interview. Practice your greeting and ensure you come across as friendly and approachable, as this will reflect how you interact with staff and visitors.
✨Familiarise Yourself with Health & Safety Standards
Having a basic understanding of UK workplace health and safety standards is beneficial. Brush up on these regulations before the interview, as it shows your commitment to maintaining a safe and compliant office environment.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in real-life scenarios. Think about potential challenges you might face in the role, such as managing conflicting meeting room bookings or handling difficult guests, and prepare your responses accordingly.
