At a Glance
- Tasks: Support creative projects by writing bids, managing schedules, and coordinating teams.
- Company: Dynamic team in the creative and public art sectors based in London.
- Benefits: Competitive salary, professional development, and a vibrant work environment.
- Other info: Opportunity for growth and collaboration in a supportive atmosphere.
- Why this job: Join a passionate team and make a real impact in the arts and culture sector.
- Qualifications: Experience in bid writing, strong writing skills, and proficiency in Microsoft Office.
The predicted salary is between 35000 - 45000 £ per year.
We are seeking a highly organised and proactive Executive Assistant with strong writing, research, and project coordination skills to support our growing portfolio of creative and public-sector projects. This role is ideal for someone with experience in bid and tender writing, who can also assist with day-to-day operations, project documentation, and executive support across multiple workstreams. You will be a key part of a dynamic team delivering impactful projects in the creative, cultural, and public art sectors.
Key Responsibilities
- Research and write compelling bids, tenders, proposals, and supporting documents
- Support the director with executive-level administrative tasks, calendar management, and communications
- Assist in preparing presentations, reports, and supporting materials for pitches and stakeholder meetings
- Conduct background research on opportunities, funding streams, competitors, and partners
- Track tender deadlines and manage submission schedules and documentation
- Coordinate across teams to gather required information and ensure timely delivery of proposals
- Maintain and update project timelines, budgets, and shared folders
- Liaise with external suppliers, clients, and collaborators professionally and promptly
- Support ad hoc tasks and contribute to a positive, productive working environment
General Administrative Tasks
- Email Marketing
- Team Diary Management
- Minute Taking
- Manage Reports
Requirements
- Proven experience supporting bid/tender writing or working in a business development or project support role
- Strong writing, editing, and document formatting skills
- Exceptional research and analytical skills
- Highly organised with the ability to manage multiple deadlines and priorities
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience with project management tools (e.g. Project.co and Monday.com)
- Confident communicator with strong attention to detail
- Able to work independently and take initiative when needed
- Knowledge of public sector or arts/cultural procurement is desirable but not essential
We’re Looking For Someone Who Is
- A strong writer with a clear, professional tone
- Proactive, efficient, and solutions-focused
- Comfortable handling confidential and time-sensitive information
- Supportive team player with a can-do attitude
- Available to travel or commute within UK
- Ideally Driving
Executive Assistant in Milton Keynes employer: Internwise
As an Executive Assistant in London, you will join a vibrant and innovative team dedicated to delivering impactful projects in the creative and public sectors. Our company fosters a collaborative work culture that values creativity and initiative, offering competitive salaries and opportunities for professional growth. With a focus on employee development and a supportive environment, we empower our staff to thrive while making meaningful contributions to the arts and culture landscape.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Milton Keynes
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show us you’re genuinely interested and ready to contribute to our creative and public-sector initiatives.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills in writing, research, and project coordination make you the perfect fit for the Executive Assistant role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. We can’t wait to see what you bring to the table!
We think you need these skills to ace Executive Assistant in Milton Keynes
Some tips for your application 🫡
Show Off Your Writing Skills:Since this role is all about writing bids and proposals, make sure your application showcases your best writing. Use clear, professional language and keep it concise. We want to see your ability to communicate effectively right from the start!
Tailor Your Application:Don’t just send a generic CV and cover letter. Take the time to tailor your application to the Executive Assistant role. Highlight your relevant experience in bid writing and project coordination, and explain how you can contribute to our creative projects.
Be Organised:We love a well-structured application! Make sure your CV is easy to read and logically organised. Use bullet points for clarity and ensure all your information is up-to-date. This reflects the organisational skills we’re looking for in an Executive Assistant.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at Internwise
✨Master the Art of Bid Writing
Since this role heavily involves bid and tender writing, brush up on your writing skills. Prepare examples of past bids you've worked on, highlighting your contributions and the outcomes. This will show your potential employer that you not only understand the process but can also deliver results.
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is key. Bring a portfolio that includes project timelines or documentation you've managed in previous roles. Discuss how you prioritise tasks and manage multiple deadlines to demonstrate your ability to handle the demands of the position.
✨Research is Your Best Friend
Conduct thorough research on the company and its projects before the interview. Familiarise yourself with their recent bids, partnerships, and public-sector initiatives. This knowledge will allow you to ask insightful questions and show your genuine interest in their work.
✨Communicate Confidently
Practice articulating your thoughts clearly and professionally. Since the role requires strong communication skills, consider doing mock interviews with a friend or mentor. Focus on conveying your ideas succinctly, as this will reflect your ability to handle executive-level communications effectively.
