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- Tasks: Join us as a Venue Sourcing Executive, managing venue needs for exciting events.
- Company: YES | Your Event Solutions is a global leader in crafting unforgettable live experiences.
- Benefits: Enjoy flexible working, medical plans, discounted travel, and access to learning resources.
- Why this job: Be part of a creative team that values collaboration and empowers your growth.
- Qualifications: 2+ years in MICE or events, strong communication skills, and venue knowledge preferred.
- Other info: Opportunity for bonuses based on performance and company goals.
The predicted salary is between 36000 - 60000 £ per year.
Overview
YES | Your Event Solutions , an ALTOUR Company At YES, we believe in the power of live experiences to connect people, inspire action, and move businesses forward. As a leading global meetings and events agency, we don’t just plan events, we craft extraordinary moments that align audience emotion with business strategy.
We’re building a team of ambitious, curious, and creative professionals who thrive on collaboration and challenge. From global conventions to high-impact training sessions, our work is diverse, fast-paced, and deeply rewarding.
As part of the ALTOUR family and backed by over 1,000 industry professionals worldwide, YES combines the spirit of a dynamic agency with the strength and innovation of a global leader.
Our culture is built on continuous improvement and mutual empowerment – where ideas are welcomed, development is championed, and success is shared. We are united by a single goal, to help our clients connect with their audiences in unforgettable ways.Click here for more information about Yes| Your Event Solutions .
Responsibilities
Job Overview
We are looking for a highly organised and proactive Venue Sourcing Executive to join our growing team, supporting a key client with their venue sourcing needs for ad hoc meetings, dinners, and small-scale events. This role is integral to ensuring that each event aligns with both logistical requirements and brand standards, by identifying the perfect venue, negotiating effectively, and maintaining outstanding client and supplier relationships.
This position calls for a detail-oriented individual with strong communication skills, venue knowledge (especially in London, Manchester, and Dublin), and the ability to manage multiple live projects simultaneously. A background in sourcing would be preferred or natural personal interest in restaurants, hotels, venues and unique spaces, being an administrative wizard and comfortable facilitating payments are essential.
KeyResponsibilities
- Interpret and manage client briefs, ensuring clarity and alignment with event needs.
- Conduct thorough research (online, phone, in-person) to identify suitable venues or destinations.
- Negotiate venue rates and concessions, always seeking best value for the client.
- Create bespoke proposals and detailed cost sheets in PowerPoint and email format within our template.
- Develop, build and maintain excellent relationships with clients, venues, and suppliers.
- Manage multiple sourcing projects at once while maintaining high service levels.
- Ensure deadlines are met and stakeholder communication is timely and clear.
- Support the development of processes to scale and improve the sourcing service.
- Maintain accurate and up-to-date project reporting and ensure timely reconciliation.
- Facilitate client payments using appropriate financial platforms (invoices, credit cards).
- Keep CRM systems and internal data trackers current for performance and trend reporting.
- Attend supplier events, dinners, and networking opportunities to stay informed of new venues and industry trends predominately in London and Manchester.
- Continuously grow venue knowledge through site visits, fam trips, and industry events.
Qualifications
Requirements
- Proven ability to work under pressure in a fast-paced environment with strong multi-tasking abilities.
- Excellent verbal and written communication skills.
- Deep knowledge of small to mid-sized UK venues, hotels and hot restaurants, particularly in London, Manchester, and Dublin will be a distinct advantage; international venue knowledge is a plus.
- Customer service experience, ideally within the MICE or events industry a bonus.
- High attention to detail and strong literacy/numeracy skills.
- Experience managing multiple concurrent projects effectively.
- Proficient in Microsoft Office, especially PowerPoint and Excel.
- Comfortable using various platforms for venue research, including social media and search engines.
- Positive, can-do attitude with a passion for creating exceptional event experiences.
- Minimum of 2 years’ experience in a relevant role either the MICE industry—agency, hotel, or venue-based or as an effective PA or administrator.
- Previous venue sourcing experience is highly desirable.
Ready to join a forward-thinking team and make an impact through unforgettable experiences?Apply now and be a part of YES | Your Event Solutions, where your career can thrive alongside global opportunities and creative freedom.
PAY AND BENEFITS
Our benefit offerings include medical plans and dental plans, company-paid life insurance and AD&D, discounted employee travel options, access to LinkedIn Learning webinars and courses, free counselling and therapy sessions for all our employees using our EAP and Perkbox.
This role may be eligible for an incentive, or bonus based on the company’s financial goal achievement and individual performance.
Internova Travel Group is an Equal Opportunity Employer. We make employment decisions without regard to age, race, religion, national origin, gender, disability, veteran status, genetic information, sexual orientation and gender identity or any other protected class.
We offer the opportunity to work flexibly for this role, and encourage hybrid working but the ideal candidate would be based in London or able to work from our London office.
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Venue Sourcing Executive employer: Internova
Contact Detail:
Internova Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Venue Sourcing Executive
✨Tip Number 1
Familiarise yourself with the venues in London, Manchester, and Dublin. Visit popular event spaces and restaurants to gain firsthand experience, which will help you understand what makes a venue suitable for different types of events.
✨Tip Number 2
Network with industry professionals by attending supplier events and networking opportunities. Building relationships with venue managers and other event professionals can give you insider knowledge and potential leads for sourcing venues.
✨Tip Number 3
Stay updated on industry trends and new venues by following relevant social media accounts and subscribing to event planning newsletters. This will not only enhance your venue knowledge but also show your passion for the role during interviews.
✨Tip Number 4
Practice your negotiation skills by role-playing scenarios with friends or colleagues. Being able to negotiate effectively is crucial for this role, so honing this skill will prepare you for real-life situations when dealing with venue contracts.
We think you need these skills to ace Venue Sourcing Executive
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in venue sourcing, event planning, or customer service. Emphasise your knowledge of venues in London, Manchester, and Dublin, as well as any specific achievements in previous roles.
Craft a Compelling Cover Letter: In your cover letter, express your passion for creating exceptional event experiences. Mention how your skills align with the responsibilities outlined in the job description, particularly your ability to manage multiple projects and negotiate effectively.
Showcase Your Communication Skills: Since strong communication is key for this role, consider including examples of how you've successfully managed client relationships or collaborated with suppliers in past positions. This will demonstrate your ability to maintain outstanding relationships.
Highlight Your Attention to Detail: Provide specific examples that showcase your attention to detail, such as managing project timelines, ensuring accuracy in proposals, or maintaining up-to-date reporting. This will help illustrate your fit for the detail-oriented nature of the role.
How to prepare for a job interview at Internova
✨Showcase Your Venue Knowledge
Make sure to highlight your understanding of venues, especially in London, Manchester, and Dublin. Be prepared to discuss specific venues you admire and why they would be suitable for different types of events.
✨Demonstrate Strong Communication Skills
Since the role requires excellent verbal and written communication, practice articulating your thoughts clearly. You might be asked to present a mock proposal, so be ready to showcase your ability to create engaging presentations.
✨Prepare for Negotiation Scenarios
Expect questions about how you would negotiate venue rates and concessions. Think of examples from your past experiences where you successfully negotiated terms that benefited both parties.
✨Emphasise Your Multi-Tasking Abilities
The job involves managing multiple projects simultaneously. Prepare to discuss how you prioritise tasks and manage your time effectively, perhaps by sharing specific examples from previous roles.
