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- Tasks: Coordinate office operations and support team events in a fun, innovative environment.
- Company: Join Verinext, a leading tech company recognised as a top workplace for 10 years.
- Benefits: Enjoy health care, retirement plans, paid time off, and wellness resources.
- Why this job: Be part of a dynamic team shaping the future while having fun at work.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
- Other info: Flexible work schedule with remote Fridays and opportunities for professional growth.
The predicted salary is between 28800 - 43200 £ per year.
Join Verinext, a technology company that is not just keeping up with the future but actively shaping it. At Verinext, we firmly believe that work should be as enjoyable as it is rewarding. You will be stepping into an environment that thrives on innovation and fun. Our team-oriented culture is a cornerstone of our success. We are incredibly proud to have been recognised as a "Best Place to Work" by the Philadelphia Business Journal for 10 consecutive years. Candidates must be comfortable with on-site presence Monday-Thursday in our Blue Bell, PA office with Friday as a remote working day.
Responsibilities
- Serve as the Office Coordinator for the Blue Bell, PA office (onsite).
- Manage incoming and outgoing mail and inventory supplies for USPS, UPS, and other vendors as needed.
- Manage personal and office monthly expenses.
- Coordinate and manage facility vendors, including but not limited to pest control, cleaning services, lawn care, electricians, plumbers, and other service providers.
- Maintain visitor logs and manage building access badges.
- Coordinate catering and provide set-up support for meetings and company events.
- Maintain the holiday calendar and coordinate birthday announcements.
- Manage and order employee business cards.
- Coordinate new hire onboarding and employee offboarding tasks in collaboration with the IT department.
- Support executives with off-site entertainment reservations and logistics.
- Support marketing initiatives related to on-site and off-site events.
- Maintain break room supplies and overall organisation.
- Organise and maintain the professional appearance of conference rooms and common office areas.
- Support scheduling and distribution of season tickets for entertainment events.
- Perform additional administrative duties as assigned to support offices and teams.
This role reports directly to the Vice President of Human Resources.
Job Requirements
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent verbal and written communication skills.
- Strong organisational and time management skills with the ability to multitask and meet deadlines.
- High attention to detail.
- Ability to identify operational inefficiencies and cost-saving opportunities related to office and facility operations.
- Strong interpersonal skills and the ability to work effectively with employees at all levels of the organisation.
- Flexibility to occasionally work outside normal business hours to support corporate events.
- Self-motivated, dependable, and team-oriented.
- Experience with Concur and Jira is a plus.
- High School Diploma or equivalent required; minimum of three (3) years of relevant work experience.
Physical Requirements
- This role requires the ability to sit, stand, and move throughout the office environment.
- Regular use of standard office equipment such as computers, phones, and printers.
- Occasional lifting or moving of office supplies (up to 50 pounds).
- Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of the role.
Equal Employment Opportunity
The Company is an equal opportunity employer and does not discriminate on the basis of race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
Employment Disclaimer
This job description is not intended to create an employment contract. Employment with the Company is at-will, meaning employment may be terminated by either the employee or the Company at any time, with or without cause or notice, subject to applicable law.
Duties Subject to Change
The Company reserves the right to modify, add, or reassign duties and responsibilities at any time based on business needs.
Confidentiality
This position may require access to confidential or sensitive information. Employees are expected to maintain confidentiality and comply with all Company policies and applicable security requirements.
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Short Term & Long Term Disability
- Training & Development
- Wellness Resources
Office Coordinator employer: Internetwork Expert
Contact Detail:
Internetwork Expert Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Get to know the company culture before your interview! Check out Verinext's social media and website to see what they're all about. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since this role requires excellent verbal and written communication, consider doing mock interviews with friends or using online platforms. The more comfortable you are speaking about your experiences, the better you'll come across.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple tasks or projects in the past. This could be anything from coordinating events to managing supplies—just make sure it highlights your ability to multitask effectively.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the position. Plus, it keeps you on their radar as they make their decision. And remember, apply through our website for the best chance!
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight how your skills match the Office Coordinator role. We want to see how you can bring your unique flair to our team at Verinext!
Show Off Your Organisational Skills: Since this role is all about keeping things running smoothly, give us examples of how you've managed multiple tasks or projects in the past. We love a good story about how you kept everything organised!
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and avoid jargon. We appreciate a well-structured application that gets straight to the point—just like we do in our office!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Internetwork Expert
✨Know the Company Culture
Before your interview, take some time to research Verinext's culture and values. They pride themselves on being a fun and innovative workplace, so think about how you can demonstrate that you align with this ethos during your conversation.
✨Showcase Your Organisational Skills
As an Office Coordinator, strong organisational skills are key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific tools or methods you use to stay organised, especially with Microsoft Office Suite.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing vendor relationships or coordinating events. Think through potential scenarios and how you would approach them, highlighting your problem-solving skills and attention to detail.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about team dynamics, upcoming projects, or how success is measured in the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
