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- Tasks: Support daily operations and ensure smooth running of the Asia Pacific office.
- Company: Join a mission-driven international organisation improving transport workers' rights globally.
- Benefits: Gain valuable skills, work in a collaborative environment, and make a real impact.
- Why this job: Be part of meaningful work while developing your administrative and operational skills.
- Qualifications: Strong organisational skills and experience in HR, finance, or operations.
- Other info: Dynamic role with opportunities for growth in a diverse and inclusive setting.
The predicted salary is between 30000 - 40000 £ per year.
Are you an organised, proactive administrator with a passion for supporting effective operations in a fast-paced international environment? The ITF is seeking an Office Operations Admin to ensure the smooth running of daily functions across the Asia Pacific office.
As Office Operations Admin, you will play a central role in maintaining the smooth functioning of the Asia Pacific office. You will support a wide range of operational activities including HR processes, financial administration, travel and meeting logistics, record keeping, and office systems. You will work closely with the Regional Operations Officer and wider team to ensure that administrative processes are efficient, accurate and compliant with ITF standards. This includes supporting internal communications, coordinating office resources, and helping implement operational improvements.
The role is varied and fast paced, requiring flexibility, professional judgement and a proactive approach to problem solving. Your work will directly support colleagues across the region and contribute to the effective delivery of ITF programmes.
Key Responsibilities Include:- Coordinating travel, logistics, accommodation and meeting arrangements.
- Managing routine HR administration and maintaining personnel records.
- Supporting finance processes including invoice tracking and expenses.
- Maintaining digital and paper filing systems accurately.
- Acting as first point of contact for routine queries.
- Supporting office systems, policies and procedures.
- Managing supplies, equipment and office resources.
- Supporting colleagues during peak periods.
You are someone who thrives in a structured but dynamic environment. You can juggle multiple tasks while maintaining accuracy, and you bring a positive and solutions-focused attitude. You are confident in handling sensitive documents, working with data, communicating with suppliers and staff, and ensuring that processes are completed on time. You enjoy supporting others and have a strong customer-service mindset. You are tech-savvy, comfortable improving systems, and able to adapt quickly to new tools or processes.
Skills Required:- Strong administrative and organisational skills.
- Experience supporting HR, finance or operations.
- Ability to manage competing priorities.
- Strong communication and customer service skills.
- High IT proficiency across office software and filing systems.
- Experience working in diverse environments (desirable).
- Ability to anticipate operational needs and take initiative.
- Commitment to confidentiality and professionalism.
You will be part of a mission-driven international organisation that works to improve the rights, protections and working lives of transport workers across the globe. In this role, you will gain insight into global trade union operations, work with colleagues from across the Asia Pacific region, and develop valuable administrative and operational skills. The ITF offers a collaborative, inclusive and values-driven environment where your contribution will be recognised and where you can be part of meaningful and impactful work every day.
Office Operations Administrator - Sydney employer: International Transport Workers Federation (ITF)
Contact Detail:
International Transport Workers Federation (ITF) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Operations Administrator - Sydney
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about asking for introductions. The more people you know, the better your chances of landing that Office Operations Admin role.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their mission and how you can contribute to their goals. This will show them you’re not just another candidate but someone who genuinely cares about their work.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to HR processes and operational support. Being articulate and confident will help you stand out as the organised and proactive administrator they’re looking for.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way in showing your enthusiasm for the role and keeping you top of mind for the hiring team.
We think you need these skills to ace Office Operations Administrator - Sydney
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience in HR, finance, and operations. We want to see how your skills align with the role of Office Operations Admin, so don’t hold back on showcasing your strengths!
Show Off Your Organisational Skills: Since this role is all about keeping things running smoothly, give us examples of how you've successfully managed multiple tasks or projects in the past. We love a proactive approach, so let us know how you’ve tackled challenges head-on!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see why you’d be a great fit for our team.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at International Transport Workers Federation (ITF)
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around HR processes, financial administration, and office systems. This will help you tailor your answers to show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
As an Office Operations Admin, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or improved operational efficiency. Highlight your ability to juggle competing priorities while maintaining accuracy, as this will resonate well with the interviewers.
✨Demonstrate Your Proactive Attitude
The role requires a proactive approach to problem-solving. Think of instances where you took the initiative to improve processes or support colleagues during busy periods. Sharing these stories will illustrate your commitment to contributing positively to the team and the organisation.
✨Prepare Questions That Matter
At the end of the interview, you’ll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, operational challenges, or opportunities for professional development within the ITF. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.