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- Tasks: Provide top-notch admin support to the General Manager and Leadership Team.
- Company: Join International SOS, a global leader in health and security solutions.
- Benefits: Enjoy hybrid working, gym discounts, and childcare vouchers.
- Why this job: Make a real difference while developing your skills in a dynamic environment.
- Qualifications: Proven PA experience and strong communication skills required.
- Other info: Be part of a respected workplace recognised as a Top Employer in the UK.
The predicted salary is between 36000 - 60000 ÂŁ per year.
At International SOS, we are in the business of protecting and saving lives. For 40 years, we have delivered customised security risk management, health, and wellbeing solutions to organisations worldwide. With a presence in 90 countries and a team of nearly 13,000 experts, we provide 24/7 support to help organisations fulfil their Duty of Care responsibilities. Now, we’re looking for talented individuals to join our team and make a difference.
About the role
This role provides comprehensive administrative and organisational support to the General Manager, Northern Europe, and the wider Leadership Team. You will act as a central coordination point, ensuring smooth operations and effective communication across the business.
Key responsibilities
- Manage correspondence, including letters, reports, presentations, and meeting materials.
- Coordinate and manage diaries, meetings, conference calls, and travel arrangements.
- Oversee email management, screening, and follow‑ups to ensure timely responses.
- Act as a first point of contact for internal and external enquiries, delivering a professional experience.
- Support planning and delivery of events, townhalls, and conferences.
- Prepare meeting minutes and maintain accurate records on Teams.
- Process invoices, expenses, travel requests, and team holiday approvals.
- Assist in producing and formatting documents using Word, Excel, and PowerPoint.
- Lead or contribute to ad‑hoc projects as required.
- Support the Sales Team, including preparing commission documentation and coordinating new‑starter inductions.
About you
- Proven PA experience at Director level or above.
- Excellent communication skills and the ability to work with senior stakeholders.
- Highly organised, proactive, and able to manage multiple priorities.
- Strong IT skills across Microsoft Word, Excel, and PowerPoint.
- Adaptable, culturally aware, and comfortable working in a fast‑paced environment.
Benefits
- Hybrid working
- Cycle2work, season ticket loans, gym discounts, childcare vouchers
- Access to our employee assistance & employee support programme
- Experience the “Enjoy Work” entertainment and events at Chiswick business park
By joining International SOS, you will contribute to a global network dedicated to protecting people and organisations. We offer a dynamic and respectful workplace where expertise, innovation, and collaboration drive our success. International SOS has been awarded as a Top Employer in the UK by the Top Employer’s Institute (TEI) for 2025.
Start your journey with us today. Apply now!
Personal Assisstant in London employer: International SOS
Contact Detail:
International SOS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assisstant in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on opportunities at International SOS or similar companies.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand how they protect and save lives, and think about how your skills can contribute to that mission. This will help you stand out as a candidate who truly gets what they're all about.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll be the first point of contact for many. Role-play common scenarios with a friend to boost your confidence and ensure you come across as professional and approachable.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining the International SOS team and making a difference.
We think you need these skills to ace Personal Assisstant in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Personal Assistant role. Highlight your experience in managing correspondence and supporting senior stakeholders, as this will show us you understand what we're looking for.
Show Off Your Organisational Skills: In your application, give examples of how you've successfully managed multiple priorities in a fast-paced environment. We want to see that you're proactive and can keep everything running smoothly!
Communicate Clearly: Since excellent communication is key for this role, ensure your written application is clear and professional. Use concise language and check for any typos or errors before hitting send – we love attention to detail!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen to join our team at International SOS!
How to prepare for a job interview at International SOS
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant at International SOS. Familiarise yourself with their mission and values, as well as the specific tasks mentioned in the job description. This will help you demonstrate your genuine interest and how your skills align with their needs.
✨Showcase Your Organisational Skills
As a Personal Assistant, being organised is key. Prepare examples from your past experience where you've successfully managed multiple priorities or coordinated complex schedules. Be ready to discuss how you handle time management and ensure smooth operations, as this will resonate well with the interviewers.
✨Communicate Effectively
Excellent communication skills are crucial for this role. Practice articulating your thoughts clearly and confidently. During the interview, listen actively and respond thoughtfully to questions. You might even want to prepare a few questions of your own to show your engagement and interest in the team dynamics.
✨Demonstrate IT Proficiency
Since strong IT skills are essential, brush up on Microsoft Word, Excel, and PowerPoint before your interview. Be prepared to discuss how you've used these tools in previous roles, perhaps by sharing specific projects or documents you've created. This will help illustrate your capability to support the Leadership Team effectively.
