At a Glance
- Tasks: Support the CEO with daily operations, manage schedules, and prepare high-quality presentations.
- Company: Dynamic global organisation with a warm and supportive culture.
- Benefits: Competitive salary, hybrid working, birthday holiday, and comprehensive benefits package.
- Other info: Opportunity for personal growth and exposure to board-level interactions.
- Why this job: Be a key player in a fast-paced environment and develop your skills globally.
- Qualifications: Experience supporting C-suite executives, excellent communication, and advanced IT skills.
The predicted salary is between 50000 - 60000 € per year.
We are seeking an exceptional Executive Assistant to partner with our CEO, Subscription Services, based in Chiswick, West London. This is a high-impact role for a proactive, resilient, and experienced EA who thrives at pace and operates with sound judgement and absolute discretion. As a trusted partner to the CEO, you will play a critical role in ensuring seamless day-to-day operations, enabling strategic focus at the highest level.
Responsibilities
- Executive Support
- Act as the primary liaison for all CEO-related matters
- Manage a complex, global calendar, ensuring alignment with strategic priorities
- Prepare high-quality briefings, presentations, and reports (including Town Halls)
- Draft professional communications on behalf of the CEO
- Stakeholder Management
- Develop relationships with Board members, senior leadership, and external partners
- Act as an effective gatekeeper, balancing access with diplomacy
- Coordinate across international teams and multiple time zones
- Strategic & Operational Support
- Support key strategic initiatives, tracking deliverables and follow-ups
- Prepare briefing packs for board meetings, investor engagements, and leadership forums
- Anticipate needs and proactively resolve issues
- Meetings & Travel
- Manage complex international travel, including visas and detailed itineraries
- Organise high-profile meetings, events, and offsites
- Ensure the CEO is fully prepared for all engagements
- Confidentiality & Governance
- Build strong relationships with Board members, senior leadership, and external partners
- Act as an effective gatekeeper, balancing access with diplomacy
- Coordinate across international teams and multiple time zones
About you
Skills & Experience
- Proven experience supporting a CEO or C-suite executive in a global organisation
- Outstanding organisational and time management skills
- Excellent written and verbal communication skills
- Advanced IT skills (Microsoft 365, PowerPoint, Excel; Slack/Visio desirable)
- Experience working in complex, international environments
- Exposure to board-level interactions and governance processes
- Degree or equivalent professional qualification
Key Competencies
- Exceptional planning and organisational ability
- Proactive, adaptable, and solutions-oriented
- Strong relationship builder with excellent interpersonal skills
- High level of discretion and emotional intelligence
- Resilient and calm under pressure
Benefits
- Competitive salary
- Warm, supportive, and open company culture
- An opportunity to learn and develop in a global environment
- Hybrid Working: 3 days in the office
- Birthday holiday and option to purchase additional annual leave
- Comprehensive Benefits Package: Private Pension, Private Medical Insurance, Life Assurance and more
Executive Assistant, Subscription Services in London employer: International SOS
Join a dynamic and supportive team in Chiswick, West London, where you will have the opportunity to work closely with our CEO in a high-impact Executive Assistant role. We pride ourselves on our warm and open company culture, offering competitive salaries, hybrid working options, and comprehensive benefits that promote employee growth and well-being. This is an excellent opportunity for proactive individuals looking to thrive in a global environment while making meaningful contributions to strategic initiatives.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant, Subscription Services in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership. Understand their values and recent initiatives, so you can tailor your responses and show how you can support the CEO effectively.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to draft professional emails and reports. Try writing mock communications for different scenarios to get comfortable with the tone and style expected at the executive level.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Executive Assistant, Subscription Services in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting C-suite executives and showcase your organisational skills. We want to see how you can bring value to our CEO!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your ability to manage complex calendars and prepare high-quality briefings.
Showcase Your Communication Skills:Since excellent written communication is key, make sure your application is clear and professional. We love a well-structured application that reflects your attention to detail and ability to communicate effectively.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at International SOS
✨Know Your CEO
Before the interview, do your homework on the CEO's background, leadership style, and recent initiatives. This will help you tailor your responses and show that you're genuinely interested in supporting their vision.
✨Master the Calendar Game
Be prepared to discuss how you would manage a complex calendar. Think about strategies for prioritising meetings and ensuring alignment with strategic goals. Bring examples of how you've successfully handled similar challenges in the past.
✨Showcase Your Communication Skills
Since you'll be drafting communications on behalf of the CEO, practice articulating your thoughts clearly and concisely. Consider preparing a mock briefing or presentation to demonstrate your ability to convey information effectively.
✨Demonstrate Discretion and Diplomacy
As an Executive Assistant, you'll need to balance access with confidentiality. Be ready to share examples of how you've managed sensitive information and navigated complex stakeholder relationships in previous roles.
