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- Tasks: Support our London office by coordinating maintenance, managing supplies, and ensuring a safe environment.
- Company: Join International SOS, a global leader in health and security solutions.
- Benefits: Enjoy a competitive salary, comprehensive benefits, and a supportive company culture.
- Why this job: Make a real difference in a role that protects lives and supports a dynamic team.
- Qualifications: Experience in facilities coordination and strong communication skills are essential.
- Other info: Work in a vibrant environment with opportunities for growth and development.
The predicted salary is between 28800 - 43200 £ per year.
At International SOS, we are in the business of protecting and saving lives. For 40 years, we have delivered customised security risk management, health, and wellbeing solutions to organisations worldwide. With a presence in 90 countries and a team of nearly 13,000 experts, we provide 24/7 support to help organisations fulfil their Duty of Care responsibilities. Now, we’re looking for talented individuals to join our team and make a difference.
Overview
We are seeking a proactive Facilities Coordinator to support the smooth operation of our London office. This role ensures a safe, efficient, and welcoming environment for employees and visitors while delivering exceptional customer service.
Responsibilities
- Coordinate planned preventative maintenance (PPMs), office repairs, and minor DIY tasks.
- Assist with internal office moves and meeting room setups.
- Conduct regular health & safety and fire equipment inspections.
- Manage compliance tracker to ensure statutory checks are completed on time.
- Act as the main point of contact for external suppliers and contractors, including issuing permits and reviewing RAMS.
- Oversee post room activities, including sorting, franking, and arranging courier deliveries.
- Maintain stock levels for office supplies and kitchen areas.
- Perform troubleshooting and fault-finding for facilities-related issues.
- Support housekeeping tasks to maintain a clean and tidy workplace.
- Carry out additional duties such as covering reception and assisting other departments when required.
About You
- Previous experience in facilities coordination and office administration.
- Strong knowledge of Health & Safety practices; IOSH or NEBOSH qualification desirable.
- Proficient in MS Office (Outlook, Word, Excel, PowerPoint) with excellent time management skills.
- Professional, helpful, and adaptable attitude with strong communication skills.
- Comfortable working at heights and capable of manual handling tasks.
Benefits
- Competitive salary
- Warm, supportive, and open company culture
- An opportunity to learn and develop in a global environment
- Onsite only: 5 days in the office
- Birthday holiday and option to purchase additional annual leave
- Comprehensive Benefits Package: Private Pension, Private Medical Insurance, Life Assurance and more
By joining International SOS, you will contribute to a global network dedicated to protecting people and organisations. We offer a dynamic and respectful workplace where expertise, innovation, and collaboration drive our success. International SOS has been awarded as a Top Employer in the UK by the Top Employer’s Institute (TEI) for 2025. Start your journey with us today. Apply now!
Facilities Assistant employer: International SOS
Contact Detail:
International SOS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant
✨Tip Number 1
Get to know the company! Research International SOS and understand their mission of protecting lives. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. A friendly chat can sometimes lead to insider tips or even a referral, which can give you a leg up in the hiring process.
✨Tip Number 3
Prepare for the interview by practising common questions related to facilities coordination. Think about your past experiences and how they align with the responsibilities listed in the job description. Confidence is key!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Facilities Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Facilities Assistant role. Highlight any previous experience in facilities coordination and office administration, as well as your knowledge of Health & Safety practices.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your background makes you a great fit for our team. Don’t forget to mention your customer service skills and adaptability!
Show Off Your Skills: We love seeing candidates who can demonstrate their proficiency in MS Office and time management. If you have any relevant qualifications like IOSH or NEBOSH, make sure to include those too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at International SOS
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Facilities Assistant. Familiarise yourself with terms like planned preventative maintenance and health & safety practices. This will show that you're proactive and ready to hit the ground running.
✨Showcase Your Customer Service Skills
Since this role involves delivering exceptional customer service, think of examples from your past experiences where you went above and beyond for someone. Be ready to discuss how you can create a welcoming environment for both employees and visitors.
✨Be Prepared for Practical Questions
Expect questions that assess your problem-solving skills, especially related to facilities issues. Prepare scenarios where you successfully troubleshot a problem or managed a project, as this will demonstrate your hands-on experience and adaptability.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the team dynamics, the types of projects you'll be involved in, or how the company supports ongoing training. This shows your genuine interest in the role and the company culture.
