At a Glance
- Tasks: Be the first point of contact for new families and manage the enrolment process.
- Company: Join a dynamic school committed to student success and community engagement.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Other info: Embrace a culture of diversity, equity, and inclusion while ensuring student safety.
- Why this job: Make a real difference in students' lives by guiding families through their enrolment journey.
- Qualifications: Bachelor's degree, fluent in English and Arabic, with MOEHE experience preferred.
The predicted salary is between 30000 - 40000 £ per year.
The Registrar is the first point of contact for new families interested in enrolling their children in the school. This position is responsible for providing a seamless enrolment experience and ensuring all required documents are collected in compliance with MOEHE requirements.
The Registrar is responsible for liaising with MOEHE and maintaining student records at the school level, processing student enrollment, transfers, and withdrawals. The Registrar is also responsible for leading the registration process from the point of issuing an Offer Letter to the pupil starting school, ensuring maximum conversion of Offers to Enrollments.
Key Duties and Areas of Responsibility:- Managing Engage and MOEHE portal
- The contact person for all parents once they accept the offer
- Collect required documents from parents (identification paper / school or medical reports / information / school forms…)
- Send new parents’ welcome package / required documents / School forms
- Follow up with new parents on registration fees payment
- Follow up with parents to comply with MOEHE requirements for new children
- Issue Transfer certificate, leaving certificate and any other relevant documentation required from MOEHE portal
- Upload the students results on MOEHE portal after approval from Principal and SLT
- Complete the promotion of students after uploading results to MOEHE portal
- Add subjects / new classes on MOEHE portal as required
- Liaise with MOEHE for new grades requirements
- Liaise with MOEHE with fees / discounts approvals
- Ensure that school marketing materials are in line with MOEHE regulations
- Be the source of knowledge to admissions and SLT when it comes to MOEHE regulations
- Update admissions toolkit / tour script / school forms needed for enrolment / welcome package as required
- Update Engage with relevant templates for communication with parents
- Follow up on re-enrolments and reports as per ISP KPIs
- Report on leavers following ISP regulations
- Assist the school during inspections
- Assist admissions with calls / events / tours as required
- Assist admissions in promoting the school to generate new leads
- Work closely with finance and school nurse
- Ensure Engage is updated with information for child and parent
- Ensure class lists, parents contact details and students’ details are kept updated
- Bachelor’s Degree from a relevant field
- English and Arabic speaker
- MOEHE previous experience
- At least 4 years of working experience in Qatar
- Presentation skills
- Articulate, communicative, and able to present information in a concise and professional manner
- Organization skills: well organized and able to prioritize tasks
- Customer service
- Critical thinking
- Ability to negotiate, persuade and motivate others
- Willingness to undertake appropriate Professional Development
As a member of the staff of DSGD you will need to comply with the below:
- Compliance with the school's Vision, Mission and Policies
- Positive Professional Relationship with all staff members are maintained
- Contact with students is on a strictly professional basis with the physical and emotional safety of students being of paramount importance
- The hours of work as arranged with the principal are strictly followed
- This position entails working with information, much of which is held in confidence. Under no circumstances is this confidentiality to be compromised
- Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately
- Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others
- Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community
- Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools
- Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.
ISP Commitment to Diversity, Equity, Inclusion, and Belonging:ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.
Registrar employer: International Schools Partnership Limited
As a Registrar at our esteemed institution, you will be part of a vibrant and inclusive work culture that prioritises the wellbeing and success of both students and staff. We offer competitive benefits, professional development opportunities, and a supportive environment where your contributions are valued, making it an excellent place for those looking to make a meaningful impact in education. Located in Qatar, you will enjoy a dynamic community that embraces diversity and fosters growth.
Contact Details:
International Schools Partnership Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Registrar
✨Tip Number 1
Get to know the school inside out! Familiarise yourself with its values, mission, and the specifics of the Registrar role. This way, when you chat with potential employers, you can show them you're not just another candidate but someone who truly understands what they’re about.
✨Tip Number 2
Network like a pro! Reach out to current or former staff members on LinkedIn or at events. They can give you insider info and might even put in a good word for you. Plus, it shows you’re genuinely interested in being part of the community.
✨Tip Number 3
Prepare for interviews by practising common questions related to enrolment processes and MOEHE regulations. Think about how you’d handle tricky situations with parents or document collection. The more prepared you are, the more confident you’ll feel!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Registrar
Some tips for your application 🫡
Show Your Enthusiasm:When writing your application, let your passion for education and helping families shine through. We want to see how excited you are about the Registrar role and how you can contribute to a seamless enrolment experience.
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant experience, especially with MOEHE regulations. We love seeing how your background aligns with what we’re looking for in a Registrar!
Be Clear and Concise:Keep your application straightforward and to the point. Use clear language to describe your skills and experiences, as this will help us quickly understand why you’d be a great fit for our team.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at International Schools Partnership Limited
✨Know Your MOEHE Stuff
Make sure you brush up on the latest MOEHE regulations and requirements. Being able to discuss these confidently will show that you're not just familiar with the role but also committed to ensuring compliance in your work.
✨Showcase Your Customer Service Skills
As a Registrar, you'll be the first point of contact for families. Prepare examples of how you've provided excellent customer service in the past. Think about specific situations where you resolved issues or made someone's experience better.
✨Demonstrate Organisational Skills
This role requires juggling multiple tasks, so be ready to talk about how you stay organised. Share tools or methods you use to prioritise tasks and manage your time effectively, especially when dealing with enrolments and documentation.
✨Engage with Your Presentation Skills
You'll need to communicate clearly and professionally, so practice articulating your thoughts. Consider doing a mock interview with a friend or family member to refine your presentation skills and ensure you come across as confident and articulate.
