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- Tasks: Support the Managing Director with admin tasks, scheduling, and event planning.
- Company: Join a pioneering company focused on scientifically proven, planet-positive skin health.
- Benefits: Enjoy 25 days of leave, product discounts, corporate perks, and growth opportunities.
- Why this job: Be part of a transformative beauty industry with a focus on innovation and education.
- Qualifications: Strong organizational skills and ability to handle sensitive information confidentially.
- Other info: Work in a supportive environment with a commitment to diversity and inclusion.
The predicted salary is between 24000 - 36000 £ per year.
WE’RE SERIOUSLY INTO HEALTHY SKIN.
AND SO ARE OUR BRANDS.
We are the home of scientifically proven, planet-positive skin health brands. Leading the way with science, innovation, and knowledge, we are proactively transforming how people feel in their skin.
Our founders David and Tracy have a pioneering vision to pro-actively transform the beauty industry through science, innovation, and education. This has led the way to better, scientifically proven, long-lasting results in skincare, and better business success for salon professionals and brand partners.
Uniquely, our brands work together as a whole to provide a Feed, Fortify, Finish skincare solution. Advanced Nutrition Programme™ to feed the skin from within, Environ® to fortify the skin and et al. to finish. Eventis technology supports and enhances the journey to 100% skin health.
The Role of the PA
The PA to the MD provides essential administrative and organisational support, ensuring smooth daily operations. This role involves managing calendars, scheduling meetings, coordinating travel, and handling correspondence. The PA also prepares, and edits documents, assists in event planning, and liaises with various departments to facilitate effective communication.
Additionally, the role requires handling sensitive information with confidentiality, supporting Heads of Departments, managing the Office Manager to ensure smooth operations.
Key Responsibilities:
- Provide comprehensive administrative and organisational support to the Managing Director, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Act as the first point of contact for the Managing Director, handling correspondence and phone calls discreetly and efficiently.
- Prepare and edit communications, presentations, and other documents for internal and external audiences.
- Assist in the preparation and execution of corporate events, board meetings, and senior management gatherings.
- Liaise with other staff members and departments to ensure smooth communication and prompt resolution of requests and queries.
- Handle sensitive information with the highest degree of integrity and confidentiality.
Line Management:
- Serve as the line manager to the Office Manager and Admin team, providing guidance, support, and performance management.
- Oversee the daily operations of the office, ensuring a productive and efficient work environment.
Event Planning and Coordination:
- Collaborate with the marketing and communications team to develop event concepts and themes that align with the company’s strategic objectives.
- Manage event budgets, negotiate contracts, risk assessments with vendors and service providers, and ensure all expenses are tracked and within approved limits.
- Coordinate all logistical aspects of events, including venue selection, setup, catering, audio-visual equipment, transportation, and accommodation arrangements.
What's in it for you?
- 25 days’ annual leave, rising the longer you stay with us
- Three additional holiday days over the festive period
- A monthly allowance to spend on our products, plus additional discount
- Corporate discounts
- Free annual eye test at Vision Express
- Cycle to Work scheme
- Recommend a friend scheme: we reward you for bringing people into our business
- Travel card loan
- Excellent opportunities to grow and move within the company
Awards:
Global Green Beauty Awards 2024 – Gold: Best Probiotic – Advanced Nutrition Programme Skin Clear Biome & Gold: Editor’s Choice – Advanced Nutrition Programme Skin Clear Biome
Natural Health Beauty Awards 2024 – Winner: et al. make up
Beauty Shortlist Awards 2024 – Winner: Make-Up Product of the Year – et.al. Complexion Glow
Wardrobe Beauty Icon Awards 2024 – Best Toner Winner: Youth EssentiA Vita Peptide Toner
Tatler Beauty Awards 2023 – Best Green Packaging Winner: Environ Focus Care Moisture+ HA Hydrating Serum
Feel like you’re a good fit? Apply now.
We are committed to creating a work environment that doesn’t discriminate against age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation.
Personal Assistant employer: International Institute for Active Ageing
Contact Detail:
International Institute for Active Ageing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarize yourself with the brands and products we represent. Understanding our unique approach to skin health and the science behind it will help you stand out as a candidate who is genuinely passionate about our mission.
✨Tip Number 2
Highlight your organizational skills and experience in managing calendars and scheduling. Be prepared to discuss specific tools or methods you use to keep everything running smoothly, as this is crucial for the PA role.
✨Tip Number 3
Demonstrate your ability to handle sensitive information with discretion. Share examples from your past experiences where confidentiality was key, as this will show that you understand the importance of trust in this position.
✨Tip Number 4
Prepare to discuss your event planning experience in detail. We value candidates who can manage logistics effectively, so be ready to share successful events you've coordinated and how you overcame any challenges.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description and understand the key responsibilities of the Personal Assistant role. Highlight your relevant experience in administrative support, event planning, and communication skills in your application.
Tailor Your CV: Customize your CV to reflect the skills and experiences that align with the requirements of the position. Emphasize your organizational abilities, experience with managing calendars, and any previous roles where you handled sensitive information.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the beauty industry and your understanding of the company's mission. Mention specific examples of how your skills can contribute to the success of the Managing Director and the overall team.
Proofread Your Application: Before submitting your application, carefully proofread all documents to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Personal Assistant role.
How to prepare for a job interview at International Institute for Active Ageing
✨Understand the Company’s Vision
Familiarize yourself with the company's commitment to healthy skin and their innovative approach. Be prepared to discuss how your values align with their mission of transforming the beauty industry through science and education.
✨Showcase Your Organizational Skills
As a Personal Assistant, strong organizational skills are crucial. Prepare examples from your past experiences where you successfully managed calendars, coordinated travel, or organized events to demonstrate your capabilities.
✨Emphasize Confidentiality and Integrity
Highlight your ability to handle sensitive information discreetly. Share specific instances where you maintained confidentiality in previous roles, as this is essential for supporting the Managing Director.
✨Prepare for Event Planning Questions
Since event planning is a key responsibility, be ready to discuss your experience in managing events. Think of examples where you coordinated logistics, managed budgets, or collaborated with teams to ensure successful outcomes.
