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- Tasks: Ensure smooth office operations, support HR and Finance, and maintain safety compliance.
- Company: Join IFAW, a dynamic organisation dedicated to animal welfare and community impact.
- Benefits: Enjoy 25 days holiday, a dog-friendly office, and an 8% pension contribution.
- Why this job: Make a difference in a supportive environment while developing your organisational skills.
- Qualifications: Strong organisational skills, attention to detail, and excellent communication abilities required.
- Other info: Hybrid work schedule with opportunities for growth and a focus on diversity and inclusion.
The predicted salary is between 25000 - 30000 £ per year.
Staff work a hybrid schedule with 3 days/week in the office. Ensures the smooth functioning of the IFAW UK office, including delivering core office services and facilities, processing mail and deliveries, providing HR and Finance support, welcoming visitors, and other general office duties. The Operations, Administration, and Office Coordinator ensures that IFAW meets fire, safety, and security obligations.
Role and Responsibilities
- Facilities, Office Support & Safety
- Ensure the office operates as a professional, safe, compliant, and well-organised working environment.
- Manage office facilities and service providers, including maintenance, cleaning, utilities, security, and other building services.
- Ensure the safe handling and disposal of confidential waste and compliance with data protection requirements.
- Act as Fire Warden and support the implementation and testing of fire evacuation procedures.
- Support workplace health and safety compliance, including coordinating risk assessments, maintaining accident and incident records, statutory safety checks, and ensuring first aid coverage.
- General Administration & Operational Support
- Provide general administrative and operational support to UK staff, including bank deposits, invoice processing, and coordinating the drafting and signing of new contracts.
- Support recruitment, drafting employment contracts, and staff induction processes.
- Provide logistics and administrative support for meetings, events, and visits from colleagues and other guests and stakeholders.
- Manage incoming and outgoing office mail and courier services.
- Support the management of office invoices and administrative finance processes, including banking deposits and record keeping.
- Undertake additional administrative or operational duties as required to support the effective running of the office.
Qualifications and Education Requirements
- Proven organisational and coordination skills with the ability to deliver practical and efficient results.
- Excellent time management and prioritisation skills.
- Ability to work independently and collaboratively across teams.
- Strong problem-solving capability and ability to manage competing priorities.
- High attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Strong IT proficiency (Word, Excel, PowerPoint, Outlook; familiarity with HR or finance systems desirable).
- Understanding of UK employment, health & safety, and basic governance requirements desirable.
- Legal background or knowledge would be advantageous.
UK Office Benefits
- 8 % employer pension contribution
- 25 days’ holiday + public holidays + 5 discretionary days
- Cycle to work scheme.
- Newly renovated, modern office
- Dog-friendly office
At IFAW, we aim to create and foster a workforce that reflects and contributes to the diverse, global community in which we work to improve the lives of both animals and people. We are dedicated to fostering justice, equity, diversity, and inclusion so we actively encourage candidates from diverse backgrounds.
Closing date for receipt of applications: 20 March 2026
Hiring range is 25,000-30,000 GBP
Operations & Administration Coordinator employer: International Fund for Animal Welfare - ifaw
Contact Detail:
International Fund for Animal Welfare - ifaw Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations & Administration Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how your skills align with their values, especially in areas like safety and compliance.
✨Tip Number 3
Practice your responses to common interview questions. Think about how your organisational skills and attention to detail can shine in the role of Operations & Administration Coordinator.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the position.
We think you need these skills to ace Operations & Administration Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Operations & Administration Coordinator role. Highlight your organisational skills and any relevant experience that aligns with the job description. We want to see how you can bring your unique flair to our team!
Show Off Your Communication Skills: Since excellent written and verbal communication is key for this role, ensure your application is clear and concise. Use professional language but let your personality shine through. We love a bit of character in our applications!
Highlight Relevant Experience: Don’t forget to mention any previous roles where you’ve managed office facilities or provided administrative support. We’re looking for practical examples that demonstrate your ability to handle the responsibilities outlined in the job description.
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at International Fund for Animal Welfare - ifaw
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Operations & Administration Coordinator role. Familiarise yourself with the key responsibilities like managing office facilities and supporting HR processes. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you prioritised tasks and ensured everything ran smoothly, as this will demonstrate your fit for the job.
✨Prepare for Safety and Compliance Questions
Given the emphasis on safety and compliance in the job description, be ready to discuss your understanding of health and safety regulations. Brush up on relevant UK laws and think of instances where you've contributed to a safe working environment or handled confidential information responsibly.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, office culture, or specific challenges the office is currently facing. This shows your enthusiasm for the role and helps you gauge if it’s the right fit for you.