At a Glance
- Tasks: Coordinate import/export activities and ensure compliance with regulations.
- Company: Join a diverse and inclusive logistics team making global trade seamless.
- Benefits: Competitive pay, flexible hours, and opportunities for professional growth.
- Other info: Dynamic work environment with a focus on collaboration and detail.
- Why this job: Be a key player in the supply chain and make a real impact.
- Qualifications: 1 year of logistics experience and strong MS Office skills required.
The predicted salary is between 30000 - 40000 £ per year.
The Logistics, Documentation & Compliance Coordinator is responsible for the day-to-day execution and control of import and export activities, ensuring shipments are processed efficiently, cost-effectively, and in full compliance with regulatory and internal requirements. The role provides critical operational support across logistics coordination, customs and shipping documentation, PPOAO screening, and compliance checks. Acting as a key link between internal teams, logistics service providers, brokers, and trade/compliance specialists, the position plays a vital role in minimising compliance risk, preventing shipment delays, and maintaining accurate documentation and cost control within supply chain operations. The role also holds site-level responsibility for Dangerous Goods (DG) compliance, including DGSA-related oversight to ensure regulated shipments are correctly classified, prepared, documented, and shipped in full compliance with ADR, Dangerous Goods Regulations.
Responsibilities
- Apply core principles of import and export processes to support daily shipment execution.
- Communicate order and shipment information to brokers and logistics partners to ensure timely preparation of documentation and customer releases.
- Provide accurate delivery and shipment status updates to internal and external stakeholders.
- Prepare, manage, and validate all required shipping, import, and export documentation, including licenses where applicable.
- Request shipment of materials once available and ensure coordination through to warehouse receipt.
- Perform initial PPOAO screening for materials and shipments using the PL1 Quick Review tool in line with internal working instructions.
- Verify PPOAO-related shipping documentation and ensure alignment with customs, port health, and regulatory requirements.
- Support preparation and coordination of PPOAO documentation, including private attestations and supporting paperwork, where required.
- Receive and check all shipment documentation, resolve discrepancies, and request corrected documentation as needed.
- Support customs clearance activities and assist with resolution of GTS blocks or documentation holds in collaboration with Trade / GRA teams.
- Escalate PPOAO classification queries or regulatory uncertainties to appropriate specialists when required.
- Track shipments throughout transport and confirm successful arrival at the warehouse.
- Work closely with warehouse teams to coordinate packaging or repackaging to meet customer and regulatory requirements.
Qualifications
- Minimum of 1 year experience in logistics, supply chain, customs, or related operational roles.
- Strong proficiency in MS Office and experience working with automated systems (e.g. SAP, logistics platforms).
- Fluent business English communication skills, both written and verbal.
- A collaborative, proactive, and detail-oriented mindset with the ability to manage multiple priorities in a regulated environment.
- DGSA (ADR) certification held or willingness to obtain DGSA qualification within an agreed timeframe; experience supporting dangerous goods compliance across road, sea, and/or air transport is desirable.
We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.
Logistics, Documentation Clerk in Haverhill employer: International Flavors & Fragrances Inc.
As a Logistics, Documentation Clerk at our company, you will thrive in a dynamic and inclusive work environment that prioritises employee growth and development. We offer comprehensive training opportunities, competitive benefits, and a collaborative culture that values your contributions while ensuring compliance and efficiency in our logistics operations. Located in a vibrant area, our workplace fosters innovation and teamwork, making it an excellent choice for those seeking meaningful and rewarding employment.
Contact Details:
International Flavors & Fragrances Inc. Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Logistics, Documentation Clerk in Haverhill
✨Tip Number 1
Network like a pro! Reach out to people in the logistics and supply chain industry on LinkedIn. Join relevant groups, attend webinars, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of import/export processes and compliance regulations. We recommend creating a cheat sheet of key terms and scenarios you might encounter. This will help you feel more confident and ready to impress!
✨Tip Number 3
Showcase your skills! Bring examples of how you've handled logistics challenges in the past. Whether it’s managing documentation or ensuring compliance, having real-life stories will make you stand out as a candidate who can hit the ground running.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Logistics, Documentation Clerk in Haverhill
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in logistics and documentation. We want to see how your skills align with the role, so don’t be shy about showcasing your past achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about logistics and how you can contribute to our team. Keep it concise but impactful – we love a good story!
Show Off Your Attention to Detail:In logistics, details matter! Make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, as it reflects the care we expect in this role.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at International Flavors & Fragrances Inc.
✨Know Your Logistics Basics
Brush up on the core principles of import and export processes. Be ready to discuss how you’ve applied these in past roles, as this will show your understanding of the logistics landscape and your ability to execute daily shipment tasks.
✨Master the Documentation Game
Familiarise yourself with the types of shipping, import, and export documentation required in the industry. Bring examples of documents you've worked with, and be prepared to explain how you ensure compliance with regulatory requirements.
✨Communication is Key
Since this role involves liaising with various stakeholders, practice articulating how you communicate order and shipment information. Think of specific instances where your communication skills helped resolve issues or improved efficiency.
✨Show Your Detail-Oriented Side
Prepare to demonstrate your attention to detail, especially when it comes to verifying shipping documentation and resolving discrepancies. Share examples from your experience where your meticulousness prevented potential compliance risks or shipment delays.
