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- Tasks: Optimize HRIS processes and provide data insights for effective decision-making.
- Company: Join the International Baccalaureate, a global leader in education services with a meaningful mission.
- Benefits: Enjoy flexible working, 25 days annual leave, health schemes, and discounts on products.
- Why this job: Make a difference in a collaborative environment while enhancing your skills in HR systems.
- Qualifications: Experience with HRIS systems, strong analytical skills, and proficiency in Microsoft Office required.
- Other info: Hybrid work model with office presence once a week; relocation planned for September 2025.
The predicted salary is between 36000 - 60000 £ per year.
Cardiff, South Glamorgan, United Kingdom
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Job Description
HR System & Insights Specialist
Job Type: Full-Time, Permanent position
Location: IB (International Baccalaureate) Global Centre in Cardiff, UK (CF23 8GL)
Hybrid working opportunity: office presence required once per week
About the IB
If you\’re looking to work for a global organisation with a meaningful mission, and with colleagues all over the world, then the International Baccalaureate (IB) may have the ideal opportunity for you! The International Baccalaureate provides world-class educational services to over 5,500 schools across 159 countries. A career at IB is not just a job; it’s an opportunity to work with an innovative world leader in education services and contribute to our 50-year mission of creating a better and more peaceful world. Apply now to join our global organisation where we empower our employees to thrive and make a difference.
About the Job
The HR System & Insights Specialist reports into the Head of Global HR and operates as a subject matter expert and the organisational lead for all elements of our HRIS (Oracle HCM/Human Capital Management) activity.
The role has two main objectives: ensuring the HRIS and processes are optimised and user friendly to maximise colleagues to operate efficiently and effectively; and providing meaningful data, insights and reporting to inform effective business decisions.
The HR System & Insights Specialist will work closely with our HRIS & Data Associate based in Singapore, and colleagues from across our UK, Netherlands and US offices, so flexibility to work within time zone differences is required. We operate a flexible working pattern where our core hours are 10am-12pm and 2pm-3pm, enabling you to flex your working hours daily to align with the role requirements.
Please note that in September 2025 our Cardiff Office will relocate to Fusion Point One, Dumballs Road, Cardiff, CF10 5BF. The building is a 5-minute walk from Cardiff Central Station and a 10-minute walk to the city centre. Our new offices will have 60 parking spaces available which will be reservable online.
Key Responsibilities
- Partner with key internal and external stakeholders, including HR and Digital colleagues, Oracle HCM platform provider representatives and support service.
- Own and define the Oracle HCM roadmap, translating user needs into clear plans and successful outcomes.
- Lead system enhancements, ongoing maintenance and troubleshooting; ensuring appropriate planning and testing prior to implementation of updates and integrations.
- Manage ongoing change requests and incidents in partnership with colleagues from our Digital Office.
- Identify and implement efficiencies and automation of workflows, to reduce non-value add activity.
- Provide accurate and timely reporting on key HR metrics and develop People-related insights to inform effective decision making.
- Oversee the management of HR roles and access in HCM, collaborating with the IT security team to implement necessary control mechanisms.
- Undertake data cleansing, ensuring an ongoing and continued focus on data integrity, to enable self-service reporting functionality and dashboards.
- Work closely with system-users, including HR colleagues, to fully understand their needs in order to optimise system-related processes within a global organisation.
- Share knowledge and develop tools to build confidence and organisational capability in using the HR system effectively.
About You
- Experience of working with HRIS systems as an administrative user (experience of Oracle HCM is advantageous).
- Understanding of HR processes, data and workforce planning.
- Proficient in Microsoft Office Excel (V Lookups, Pivot Tables, statistical analysis, etc), PowerPoint, Visio.
- Knowledge of creating dashboards using data visualization software.
- Able to lead troubleshooting and decision making for general and standard issues, escalating more substantial and/or strategic aspects with budgetary impact.
- Strong analytical skills, with the ability to maintain, analyse and report on data at a high standard.
- Skilled in attention to detail with intellectual curiosity and a creative approach.
- Good planning and organisational skills with the ability to multi-task, prioritise and meet deadlines.
- Ability to delegate work appropriately amongst the team, ensuring effective prioritisation of workload.
Benefits
In addition to your salary, we offer an attractive range of benefits including:
- Enhanced family friendly benefits.
- 25 Days annual leave, plus public holidays, with the choice to buy up to 5 days additional annual leave.
- Life assurance 4x annual salary.
- 1.5% Flexible benefits allowance.
- Health and wellness schemes.
- Cycle to Work scheme.
- Discounts on a range of products, including days out.
- Cash back opportunities available from a wide range of retailers.
- Employee Assistance Programme.
- Free on-site car parking.
Applications are being received until 16 March 2025 at 23:59 (GMT).
We are committed to building a working environment that values respect, diversity, and compassion. The International Baccalaureate is proud to be an equal opportunities employer and we welcome applications from all suitably qualified applicants.
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HR System & Insights Specialist employer: International Baccalaureate Organization
Contact Detail:
International Baccalaureate Organization Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR System & Insights Specialist
✨Tip Number 1
Familiarize yourself with Oracle HCM if you haven't already. Since this role specifically mentions experience with Oracle HCM as advantageous, having a solid understanding of its functionalities will give you a significant edge.
✨Tip Number 2
Highlight your analytical skills and experience with data visualization software. The job emphasizes the need for strong analytical abilities and the capacity to create dashboards, so be ready to discuss any relevant projects or tools you've used.
✨Tip Number 3
Showcase your ability to work collaboratively across different time zones. Since you'll be working with colleagues from various locations, demonstrating your flexibility and experience in remote teamwork can set you apart.
✨Tip Number 4
Prepare to discuss how you've implemented efficiencies in previous roles. The position requires identifying and implementing workflow automation, so come equipped with examples of how you've streamlined processes in the past.
We think you need these skills to ace HR System & Insights Specialist
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the HR System & Insights Specialist position. Make sure you understand the key responsibilities and required skills, especially regarding HRIS systems and Oracle HCM.
Tailor Your CV: Customize your CV to highlight relevant experience with HRIS systems, particularly any work you've done with Oracle HCM. Emphasize your analytical skills and proficiency in Microsoft Office Excel, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that connects your background and skills to the specific needs of the IB. Mention your understanding of HR processes and your ability to provide insights through data analysis, which aligns with the job's objectives.
Highlight Flexibility and Collaboration: In your application, emphasize your ability to work flexibly across different time zones and your experience collaborating with diverse teams. This is important given the global nature of the organization and the role's requirements.
How to prepare for a job interview at International Baccalaureate Organization
✨Understand the HRIS Landscape
Make sure you have a solid understanding of HRIS systems, especially Oracle HCM. Be prepared to discuss your experience with these systems and how you've used them to improve processes or provide insights in previous roles.
✨Showcase Your Analytical Skills
Since the role requires strong analytical skills, come ready to discuss specific examples where you've analyzed data to inform decision-making. Highlight any experience you have with Excel, including V Lookups and Pivot Tables, as well as any data visualization tools you've used.
✨Demonstrate Flexibility and Collaboration
Given the global nature of the organization, emphasize your ability to work across different time zones and collaborate with international teams. Share examples of how you've successfully partnered with stakeholders in previous positions.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and how you handle system enhancements or troubleshooting. Think of situations where you've led changes or improvements in HR processes and be ready to explain your approach.
