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For Companies At a Glance
- Tasks: Manage grant payments and support the Grants team in a dynamic charity environment.
- Company: Join Imperial Health Charity, making a real difference in NHS healthcare.
- Benefits: Enjoy competitive salary, generous holiday, pension contributions, and health support.
- Why this job: Be part of a mission-driven team that supports hospitals and improves lives.
- Qualifications: Experience in administration, strong numeracy skills, and attention to detail required.
- Other info: Flexible working with opportunities for personal and professional growth.
The predicted salary is between 18203 - 18203 £ per year.
About Us
We are Imperial Health Charity, an organisation that helps our hospitals do more through grants, arts, volunteering, and fundraising. We support the five hospitals of Imperial College Healthcare NHS Trust: Charing Cross, Hammersmith, Queen Charlotte's & Chelsea, St Mary's, and the Western Eye.
We are now looking for a Grants Administrator to join us on a part-time, permanent basis, working 21 hours per week.
The Benefits
- Salary of £18,203.40 per annum
- 25 days holiday per year plus bank holidays (pro rata)
- An extra day's holiday to be taken one week either side of your birthday
- Pension (with employer contributions of 10%)
- Sick pay
- Support towards healthcare costs, including eye tests and dental, and access to mental health support through counselling
- Additional access to gym discounts
- Interest-free season ticket loan
- Life assurance
- Staff arts club, including free entry to London galleries
- Access to a range of high street and online discounts
This is a rewarding opportunity for an organised, detail-focused administrator to join a respected charity working at the heart of NHS healthcare. Your work will support hospitals, clinicians and researchers, assisting medical professionals to resolve even more problems and help even more people. What's more, you'll be enabled to build a strong, values-led portfolio rooted in charitable initiatives whilst having the flexibility to balance purposeful work with the wider priorities of your life.
The Role
As our Grants Administrator, you'll ensure the smooth and efficient payment of our grant awards to our partners at Imperial College NHS Trust and Imperial College London. You will take responsibility for managing grant-related invoices, working closely with our partners and internal finance colleagues to ensure records are accurate, queries are resolved, and payments are processed promptly. Alongside this, you'll provide wider administrative support to the Grants team, acting as a key point of contact for enquiries and contributing to effective team processes that support collaboration and good governance across the Charity.
Additionally, You Will:
- Investigate and resolve outstanding payments
- Support reconciliations, reporting and grant writebacks
- Monitor the Grants team inbox, directing queries appropriately
- Maintain accurate grant, invoice and payment records
- Assist with meetings, panels and ad hoc grants activity
About You
To be considered as a Grants Administrator, you will need:
- Experience in an administrative or co-ordination role, ideally involving invoices or payments
- Experience handling confidential or sensitive information
- Strong numeracy skills and confidence working with financial data
- Excellent accuracy and attention to detail
- Confidence using Microsoft Office and database systems
- A collaborative, inclusive approach to teamwork
- The ability to work flexibly, as well as travel between hospital sites in West London
Please note, the successful candidate will be required to undergo a DBS check. The closing date for this role is 22nd February 2026.
Grants Administrator employer: Interface
Contact Detail:
Interface Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Grants Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the charity sector, especially those connected to Imperial Health Charity. A friendly chat can open doors and give you insights that a job description just can't.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research the hospitals we support and understand how grants impact their work. This shows you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your answers to common interview questions, but keep it natural. We want to see your personality shine through, so don’t be afraid to let your passion for helping others come across!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re keen on joining our team at Imperial Health Charity. Let’s make a difference together!
We think you need these skills to ace Grants Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in administrative roles, especially those involving invoices or payments. We want to see how your skills align with the Grants Administrator position!
Show Off Your Attention to Detail: Since this role requires excellent accuracy, don’t shy away from showcasing examples where your attention to detail made a difference. Whether it’s managing records or resolving queries, let us know how you’ve nailed it in the past.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your key achievements and experiences shine through without unnecessary fluff.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this rewarding opportunity with Imperial Health Charity!
How to prepare for a job interview at Interface
✨Know Your Grants
Familiarise yourself with the types of grants Imperial Health Charity offers and the impact they have on local hospitals. Being able to discuss specific examples will show your genuine interest in the role and the organisation.
✨Showcase Your Admin Skills
Prepare to discuss your previous administrative experience, especially any work involving invoices or payments. Highlight your attention to detail and how you've successfully managed financial data in past roles.
✨Be Ready for Teamwork Questions
Since collaboration is key in this role, think of examples where you've worked effectively in a team. Be ready to explain how you handle conflicts and ensure smooth communication among team members.
✨Ask Insightful Questions
Prepare thoughtful questions about the Grants team's processes and how they collaborate with other departments. This shows your enthusiasm for the role and helps you understand how you can contribute to their goals.
