Purchasing Manager - InterContinental Cabrits Resort & Spa in Portsmouth

Hotel IC - Dominica Cabrits Resort & Spa (DOMPR), Bellhall Road, Douglas Bay Cabrits National Park.

About InterContinental Dominica Cabrits Resort & Spa: Nestled within Cabrits National Park, the 131-room InterContinental Dominica Cabrits Resort & Spa offers a unique and luxurious stay experience to travelers seeking to unwind, seclude and discover the island’s natural beauty. The resort’s four outdoor pools, expansive spa, fitness center and beach access provide a relaxing tropical getaway, while its 8,500 square feet of indoor and outdoor meeting space and onsite business center accommodate corporate events and blended travel. Additionally, three on-property restaurants, and beach and swim-up pool bars provide refreshment for guests following a day exploring nearby Cabrits National Park or Dominica’s various hot springs, waterfalls and canyons.

Location: Dominica. This position is not eligible for remote work.

Job Overview: Our hotel is only as good as the people it employs, that’s why we picked you. You are good at keeping track of money and you’ve made a great career out of this skill. You’re passionate, focused and driven about making every guest’s experience ridiculously personal, making their stay unforgettable, in all the right ways. You’ve proven you have an analytical mind and can succeed in a fast‑paced, guest‑focused, no two days the same environment, and we will offer you plenty of opportunities to find your niche and grow. It’s important that everyone understands the budgets and how the hotel is performing. We can all see if the hotel is busy or not, but not everyone knows what goes on behind the scenes and what everything actually costs to run. You will use your creativity to bring this information to life for everyone in the hotel to understand the true picture and what needs to be achieved. You’ll be working with a friendly, motivated team who you will recruit and lead with your distinctive style and work with them to develop their full potential and ensure everyone provides genuine heartfelt care to our guests.

Administration:

• To identify and select suppliers, including order follow up and vendor file management.
• Responsible for the supervision and guidance of staff.
• Review all the Purchase Requests and Purchase Orders processed by subordinates.
• Participate in negotiations for service contracts.
• Identify and develop reliable sources of supply.
• Ensure that all efforts are exhausted in obtaining the best possible quotations.
• Conduct market price survey in coordination with the Cost Controller and Executive Chef.
• Ensure that price comparison among other hotels is done on a regular basis.
• Keep good relationship with user department and suppliers.
• Perform other duties that may be assigned by management from time to time.

Technical Responsibilities:

• Oversee and ensure the effective implementation of the tender system so that the continuous supply of quality goods and services to the hotel are not compromised.
• Ensure the timely preparation of purchase order so that all approved purchase requests can be ordered and the goods delivered by the suppliers on the date needed.
• Conduct periodic market survey in association with department concerned to determine and/or validate the availability and prices of market goods.
• Coordinate and liaise with head of department on all outstanding matters pertaining to quality, reliability of delivery so that the standards set by the hotel are not compromised.
• Keep track of all outstanding purchase orders to ensure that goods are delivered on time, formalizing a monthly outstanding order report per department.
• Translate operating forecasts into material requirements plans and thereby determine standard stock and re‑order levels with Department Heads and Management.
• Participate in negotiations for service contracts.
• Identify and organize adequate storage for all perpetual inventory items and implement corporate policy, products and initiatives in order to maximize cost effectiveness.
• Obtain competitive quotations and bids.
• Identify and develop reliable sources of supply.
• Process purchase requests from departments. Must be familiar with most of the regular items procured by the hotel.
• Perform any additional duties as assigned.

Commercial Responsibilities:

• Represent the hotel, visit and evaluate suppliers, request quotations or bids, negotiate prices and terms, place orders, resolve problems, follow up any outstanding delivery and activate any payment.
• Cultivate a sound relationship with hotel’s suppliers.
• Ensure that purchases are not done in arms‑length and that no commission or other forms of rewards are compromised in the negotiation.
• Keep contract of supplier that concern Purchasing Department.

Accountability: This is the top purchasing job in a luxury resort with an extensive range of facilities and services.

Qualifications and Requirements:

• Bachelor’s degree in Materials or Purchasing Management, or a relevant field of work and three years purchasing experience, or an equivalent combination of education and experience.
• Must speak fluent English. Other languages preferred.
• Ability to perform the following: Frequently stand up or move around the facility. Carry or lift items weighing up to 50 pounds. Handle objects and boxes. Use a keyboard to generate correspondence, reports, etc.

Other:

• Communication skills are utilized a significant amount of time when interacting with others; demonstrated ability to interact with guests, employees and third parties that reflects highly on the hotel, the brand and the Company.
• Demonstrated knowledge of federal, State, and local laws and regulations affecting purchasing and supply chain management.
• Demonstrated ability to effectively manage key vendor relationships.
• Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances are utilized frequently.
• Problem solving, reasoning, motivating, organizational and training abilities are used often.
• Reading abilities are used often in reviewing purchase orders, contracts for service, budgets, and other related reports.
• Writing abilities are used in compiling reports, as well as to document.
• May be required to work nights, weekends, and/or holidays.

The statements in this job description are intended to represent the key duties and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job.

Benefits: Great pay and benefits, in addition to career development, employee room discounts, and a great work culture. You’ll become part of the global IHG family and share some winning characteristics.

Equal Employment Opportunity: We are an equal opportunities employer. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance by always welcoming different backgrounds, experiences, and perspectives.