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- Tasks: Support our Executive team with admin tasks and keep everything running smoothly.
- Company: Join a dynamic team at a leading secure technology solutions provider.
- Benefits: 33 days holiday, annual pay reviews, and a vibrant social calendar.
- Why this job: Make a real impact in a fast-paced environment while developing your skills.
- Qualifications: 2 years admin experience and proficiency in Microsoft O365 required.
- Other info: We value diversity and welcome all applications.
The predicted salary is between 28800 - 43200 £ per year.
We’re looking for a Team Assistant to provide high‑level administrative support to our Executive Assistant team, including the Executive Board of Directors, while also taking ownership of several key business areas independently. This is a fantastic opportunity to be part of a fast‑paced, collaborative environment where your contributions will make a real impact.
Key Responsibilities
- Managing inboxes and handling email correspondence
- Calendar and diary management for senior leaders
- Preparing professional correspondence and documentation
- Handling incoming calls and messages
- Attending and supporting team meetings
- Processing director’s expense claims
- Reconciling credit card statements
- Booking travel and accommodation
- Assisting with internal and external events
What We’re Looking For
We’re seeking someone with a strong administrative background, excellent organisational skills, and a proactive mindset. You’ll be comfortable working with senior stakeholders and managing multiple priorities with professionalism and discretion.
Experience & Knowledge
- Minimum 2 years’ experience in an administrative or team assistant role
- Proficient in Microsoft O365 (Word, Excel, Outlook, PowerPoint, OneNote, Teams)
- Experience in diary management and office administration
- Proven ability to work effectively as part of a team
Skills & Competencies
- Organisation & Planning: Exceptionally organised, able to manage competing priorities and meet tight deadlines
- Communication: Clear, professional communicator with strong written and verbal skills
- Attention to Detail: High standards of accuracy in all aspects of work
- Judgement & Initiative: Discreet, proactive, and confident in decision‑making
- Teamwork & Collaboration: Builds strong relationships and contributes positively to team culture
- Adaptability & Resilience: Calm under pressure, flexible with changing priorities
- Motivation & Confidentiality: Self‑driven, enthusiastic, and trustworthy with sensitive information
What We Offer
- 33 days holiday (inclusive of bank holidays), plus your entitlement will increase by one day for each full calendar year you are employed, up to a maximum of five days.
- Annual pay reviews.
- Holiday buy scheme.
- All‑company bonus scheme.
- Death in service cover.
- Employee assistance programme.
- Company pension.
- Active social calendar.
- A strong focus on developing our people.
We select candidates with the right skills, experience, and values to join us and selection is based on a fair and equal process. We’re proud to be committed to equal opportunities and welcome all applications. As a specialist in secure technology solutions, all successful candidates will be subject to pre‑employment checks, so we can ensure compliance with our ISO27001 (Information Security) and Cyber Essentials Plus certifications. We are committed to using any personal information you may give us in a secure and proper manner, for more information please see our privacy policy on our website.
Team Assistant employer: Intercity
Contact Detail:
Intercity Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the job description, especially around organisation and communication. We want you to shine!
✨Tip Number 3
Show off your tech skills! Be ready to discuss your experience with Microsoft O365 and how you've used it in past roles. This is key for a Team Assistant position, so let’s make it count!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression. Plus, it shows your enthusiasm for the role. We’re rooting for you!
We think you need these skills to ace Team Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative background and any relevant experience with senior stakeholders to show us you’re the right fit!
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re excited about the Team Assistant role. Share specific examples of how you've managed competing priorities and supported teams in the past – we love a good story!
Show Off Your Tech Skills: Since proficiency in Microsoft O365 is key, don’t forget to mention your experience with Word, Excel, Outlook, and Teams. If you’ve got any cool tips or tricks, feel free to share them – we appreciate tech-savvy candidates!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Intercity
✨Know Your Stuff
Before the interview, make sure you’re familiar with the key responsibilities of a Team Assistant. Brush up on your knowledge of diary management, email correspondence, and how to handle multiple priorities. This will show that you’re proactive and ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed competing priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your exceptional organisational skills.
✨Communicate Clearly
As a Team Assistant, clear communication is key. Practice articulating your thoughts clearly and professionally. You might even want to prepare a few questions to ask the interviewer about their team dynamics or expectations, which shows your interest and engagement.
✨Demonstrate Discretion and Initiative
Since you'll be handling sensitive information, it’s important to convey your ability to maintain confidentiality. Share examples from your previous roles where you’ve had to exercise discretion and take initiative, as this will reassure them of your trustworthiness.
