Temp to Perm - Office Manager in Oxford

My client based in Oxford are currently recruiting for an Office Manager to join their team on a full-time temp to permanent basis. The Office Manager will perform a wide range of clerical, administrative, and executive support tasks, serving as a local liaison for compliance, safety, facilities, and employee events.

Key Responsibilities:

• Oversees front office operations as the first point of contact for the company, ensuring all phone inquiries, guest interactions, and internal/external communications are handled professionally and efficiently.
• Provides high-level administrative support to site leadership, including drafting and editing complex documents, managing confidential materials, preparing internal forms, and maintaining shared calendars and schedules.
• Leads meeting coordination efforts, including preparing agendas, capturing and distributing meeting minutes, and managing travel and logistics for managers or executive team members.
• Maintains organized digital and physical filing systems and proactively manages office supply inventory to support business continuity.
• Manages all incoming and outgoing mail, shipping, and receiving operations, and collaborates with the service team to support logistics and material handling needs.
• Oversees the ordering and inventory control process for office and operational supplies, ensuring resources are stocked, tracked, and replenished in a cost-effective and timely manner.
• Coordinates ongoing facility maintenance activities including janitorial services, pest control, shredding, linen services, and ISO compliance, ensuring all services meet operational standards.
• Acts as the primary liaison between staff and external vendors or contractors, facilitating timely resolution of building and equipment issues.
• Maintains accurate logs of work orders, schedules preventive maintenance, and ensures the workplace environment remains clean, safe, and fully functional.
• Collaborates with landlords, building management, and corporate headquarters on facility projects, space planning, and vendor contract negotiations.
• Partners with HR and Facilities teams to support new building initiatives, office moves, renovations.
• Supports health and safety compliance efforts, including fire extinguisher inspections, CPR/First Aid/AED certification, and country-specific standards.
• Acts as a culture ambassador by representing HR on site, identifying people-related concerns, and reporting them to Human Resources.
• Supports onboarding, orientations, prescreening interviews, and local recruitment coordination in partnership with corporate HR.

Other Duties:

• Support finance operations by ensuring timely coordination and forwarding of invoices and expense documentation to the accounting team, including digitizing physical mail as needed.
• Supports basic data collection, reporting, invoice tracking, and payment reconciliation.
• Stays informed of company updates and communicates relevant changes to site staff.
• Assists with maintaining compliance records and facility documentation as required by HR or ISO standards.

For all on-site positions, must show up to work to perform job duties. Good communication skills. Ability to work with and as a Team. Able to lift up to 25 pounds and 41 with two people.