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For Companies At a Glance
- Tasks: Support the hire team with admin tasks and ensure smooth operations.
- Company: Respected organisation with a focus on teamwork and customer service.
- Benefits: Varied role, supportive environment, and opportunities for personal development.
- Why this job: Make a real impact in a fast-paced, customer-focused team.
- Qualifications: 2+ years in admin, strong organisational skills, and Microsoft Office proficiency.
- Other info: Great exposure to hire, logistics, and sales support processes.
Location: St Neots
Full-time | Permanent
February 2026 start
Interaction Recruitment is proud to be working on behalf of a well-established and respected organisation to recruit a Hire Administrator. This is an excellent opportunity for an experienced administrator who thrives in a fast-paced, customer-focused environment and enjoys being at the heart of a busy hire and operations team.
The Role
Reporting to the Hire & Events Manager, the Hire Administrator will play a key role in supporting the hire function, ensuring smooth coordination between sales, operations, logistics, and customers. You will be responsible for maintaining accurate hire records, supporting the sales process, and delivering a high standard of customer service throughout the hire lifecycle.
Key Responsibilities
- Provide comprehensive administrative support to the hire team
- Prepare hire reports and maintain accurate hire documentation and databases
- Coordinate and schedule hire-related meetings
- Prepare and issue quotes, sales orders, purchase orders, contracts, and delivery notes
- Assist with hire proposals and quotations, including proofreading materials
- Coordinate order processing and shipping/delivery planning for equipment
- Liaise with customers and couriers via phone and email, keeping customers informed of order status
- Arrange equipment despatch and manage the administration of equipment returns
- Respond promptly to email and phone enquiries
- Carry out general office duties including filing, data entry, and answering calls
- Work closely with internal departments to ensure customer needs are fully met
About You
- Minimum 2 years' experience in an administrative role
- Highly organised with excellent time management skills
- Strong attention to detail and accuracy
- Confident communicator, both written and verbal
- Proficient in Microsoft Office
- Able to work independently as well as collaboratively within a team
- Comfortable working in a fast-paced environment with changing priorities
- Proactive mindset with a focus on continuous improvement
What's in It for You?
- A varied and responsible administrative role with real impact
- Opportunity to work within a collaborative, customer-focused team
- Exposure to hire, logistics, and sales support processes
- A supportive environment that values integrity, teamwork, and development
Interaction Recruitment is acting as the recruitment partner for this vacancy. All applications will be handled in confidence. If you feel you have the necessary skills and experience to step into this Hire Administrator position, apply today to find out more about this opportunity and how Interaction Recruitment can support your next career move.
Hire Administrator employer: Interaction - Huntingdon
Contact Detail:
Interaction - Huntingdon Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Hire Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Hire Administrator role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they operate, so you can show them you’re not just a fit for the role, but for the team too!
✨Tip Number 3
Practice your communication skills! As a Hire Administrator, you'll need to liaise with customers and colleagues alike. Role-play common scenarios with a friend to boost your confidence and polish your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Hire Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Hire Administrator role. Highlight your administrative experience and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your experience aligns with our needs. Keep it engaging and personal – we love a bit of personality!
Showcase Your Attention to Detail: As a Hire Administrator, attention to detail is key. Make sure your application is free from typos and errors. We appreciate a polished application that reflects your commitment to quality and accuracy.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Interaction - Huntingdon
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Hire Administrator. Familiarise yourself with the key tasks like maintaining hire records and coordinating meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent time management and attention to detail, prepare examples from your past experience where you've successfully managed multiple tasks. Be ready to discuss how you prioritise your workload and ensure accuracy in your work.
✨Communicate Confidently
As a Hire Administrator, you'll need to liaise with customers and internal teams. Practice your communication skills before the interview. Think about how you can convey information clearly and concisely, both verbally and in writing, as this will be crucial for the role.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and what success looks like in this role. This shows your enthusiasm and helps you assess if the company is the right fit for you.
