At a Glance
- Tasks: Support the Executive Director and Deputy in daily operations and manage busy schedules.
- Company: Join a passionate peacemaking charity with a friendly and flexible culture.
- Benefits: Hybrid work model, competitive salary, and a supportive team environment.
- Other info: Ideal for those who thrive in fast-paced environments and value confidentiality.
- Why this job: Make a real difference while working with global leaders in a dynamic setting.
- Qualifications: 4+ years of PA experience, excellent communication skills, and a knack for organisation.
The predicted salary is between 35000 - 45000 € per year.
Inter Mediate (IM) is a peacemaking charity supporting confidential negotiations in some of the world’s most challenging conflicts. We are small, friendly, fast-paced, flexible and passionate about what we do. The role is hybrid - 2 days a week in our central London (Westminster) office and 3 days at home.
This is the dream job for you if you truly understand (from experience) the value of a skilled PA and are passionate about supporting the ED and DED in all aspects of their daily work. You will be a focal point for our small friendly team, as well as liaising with senior leaders from a range of fields globally and working across time-zones.
Strict confidentiality, excellent people skills and the ability and willingness to be flexible around working times are all essential, as is practical experience in the day to day duties of a PA:
- Managing busy diaries and able to negotiate when dealing with external diaries (Ambassadors/HLI etc);
- Skillfully maintaining calendars, committing time and evaluating needs;
- Making meticulous travel arrangements and handling complex travel itineraries;
- Handling correspondence, administration and generally assisting the Team when needed.
You will have at least 4 years of relevant experience in a similar capacity and with excellent written and spoken English and an ability to produce high-quality content at speed and to a deadline. We are looking for the right motivation, skills and aptitudes more than academic qualifications.
Please note that this role is not a foot in the door for those who want to pursue a career in peacemaking. Applicants must have the right to work in the UK as this role is not eligible for visa sponsorship.
Personal Assistant to the Executive Director and Deputy Executive Director in London employer: Inter Mediate
Inter Mediate is an exceptional employer, offering a unique opportunity to work in a small, dynamic team dedicated to impactful peacemaking efforts. With a hybrid working model that promotes flexibility and a supportive work culture, employees benefit from meaningful engagement with global leaders while enjoying professional growth opportunities. The central London location enhances the experience, providing access to a vibrant city atmosphere that complements the charity's mission-driven environment.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant to the Executive Director and Deputy Executive Director in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation and its mission. Since Inter Mediate is all about peacemaking, show your passion for their work and how your skills can support their goals. Tailor your responses to highlight your experience in managing busy diaries and handling complex travel arrangements.
✨Tip Number 3
Practice your people skills! As a PA, you'll be liaising with senior leaders and working across time zones. Role-play common scenarios with a friend to boost your confidence and ensure you can handle any situation that comes your way.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining our friendly team at Inter Mediate.
We think you need these skills to ace Personal Assistant to the Executive Director and Deputy Executive Director in London
Some tips for your application 🫡
Show Your Passion:Let us see your enthusiasm for the role! In your application, share why you’re excited about supporting the Executive Director and Deputy Executive Director. A personal touch can really make your application stand out.
Highlight Relevant Experience:We want to know about your experience as a PA! Be sure to detail your skills in managing busy diaries, making travel arrangements, and handling correspondence. Use specific examples to show how you've excelled in these areas.
Keep It Professional Yet Friendly:Remember, we’re a small, friendly team! While your application should be professional, don’t hesitate to let your personality shine through. A warm tone can help us get a sense of who you are beyond your qualifications.
Apply Through Our Website:Make sure to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Inter Mediate
✨Know Your Role Inside Out
Before the interview, make sure you fully understand the responsibilities of a Personal Assistant in a fast-paced environment. Familiarise yourself with managing busy diaries, making travel arrangements, and handling correspondence. This will help you demonstrate your relevant experience and show that you're ready to hit the ground running.
✨Showcase Your People Skills
Since you'll be liaising with senior leaders and working across time zones, it's crucial to highlight your excellent people skills. Prepare examples of how you've successfully communicated and collaborated with diverse teams in the past. This will reassure them that you can handle the interpersonal aspects of the role with ease.
✨Demonstrate Flexibility and Adaptability
The job requires flexibility around working times, so be prepared to discuss how you've adapted to changing circumstances in previous roles. Share specific instances where you had to adjust your schedule or approach to meet the needs of your team or clients, showcasing your ability to thrive in a dynamic environment.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to manage complex situations. Think about potential challenges you might face as a PA and how you would tackle them. This will not only show your critical thinking but also your proactive approach to potential issues.
