At a Glance
- Tasks: Support the Business Head of Sales with executive tasks and enhance team engagement.
- Company: Join a global leader in financial technology solutions with a strong UK presence.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Other info: Fast-paced role with opportunities to make a real impact in a thriving company.
- Why this job: Be the strategic right hand to leadership and drive positive workplace culture.
- Qualifications: Experience as an Executive Assistant and advanced MS Office skills required.
The predicted salary is between 45000 - 55000 € per year.
About Us: Intellect Design Arena Ltd is a global leader in enterprise-grade financial technology solutions, providing cloud-native, composable and intelligent platforms to progressive financial institutions worldwide. With decades of domain expertise, the company delivers a full spectrum of digital banking and insurance products that drive transformation, growth, operational efficiency and competitive advantage for clients across retail banking, transaction banking, risk, treasury & capital markets, wealth and insurance sectors. Intellect’s flagship architecture — built on design thinking and first principles — includes eMACH.ai, Purple Fabric and iTurmeric, enabling rapid modular adoption and intelligent workflows. The company operates in 50+ countries with 300+ clients globally and has a strong presence in the UK financial services market.
Location: This is a London-based role. 5 Days Onsite
Role Summary: We are seeking a high-caliber, proactive Executive Assistant to support our Business Head of Sales. This is a pivotal role that goes beyond traditional administrative support; you will act as the 'right hand' and strategic gatekeeper, ensuring the Business Head’s time is optimized and the sales leadership team operates at peak efficiency. The ideal candidate is a master of multitasking, a discreet professional, and a cultural champion who can drive employee engagement within the London Office.
Key Responsibilities- Executive Support & Communication
- Primary Point of Contact: Act as the lead liaison between the Business Head, the CEO, leadership, employees, clients, and external partners.
- Information Flow: Manage and filter the flow of information from the Business Head’s desk, ensuring all internal and external correspondence is handled with speed and accuracy.
- Communication Design: Format and draft professional memos, emails, high-impact presentations, and comprehensive reports.
- Gatekeeping: Screen and direct phone calls and distribute incoming correspondence to the appropriate stakeholders.
- Logistics & Administrative Excellence
- Calendar Management: Proactively manage complex calendars, resolving scheduling conflicts and setting up internal/external meetings.
- Travel Coordination: Arrange end-to-end domestic and international travel, including flights, visas, and accommodation.
- Financial Tracking: Track daily expenses and prepare accurate weekly, monthly, and quarterly expense reports.
- Office Management: Oversee the performance of clerical staff and maintain office supply inventory to ensure a seamless working environment.
- Meeting Governance: Attend key meetings to take detailed minutes and track action items to completion.
- Engagement & Culture
- Monthly Huddles: Organize and coordinate monthly huddles to ensure alignment on business updates.
- Employee Engagement: Design and execute engagement activities to foster a high-performance, positive team culture.
- Executive Hospitality: Coordinate business lunches, executive tea/coffee sessions, and networking events for senior leadership and clients.
- Experience: Proven track record as an Executive Assistant for CEO or Director-level leadership (or similar senior PA role).
- Technical Proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Organization: Outstanding organizational and time-management skills with the ability to prioritize under pressure.
- Tech-Savvy: Familiarity with modern office gadgets and applications (e.g., e-calendars, video conferencing, and digital filing systems).
- Communication: Exceptional verbal and written communication skills with a refined professional tone.
- Integrity: Absolute discretion and a deep understanding of handling confidential business information.
- Education: High School degree; a PA diploma or professional certification is considered a strong advantage.
Executive Assistant in Slough employer: Intellect Design Arena Ltd
Intellect Design Arena Ltd is an exceptional employer, offering a dynamic work environment in the heart of London where innovation meets collaboration. As an Executive Assistant, you will not only support senior leadership but also play a crucial role in fostering a vibrant company culture that prioritises employee engagement and professional growth. With a commitment to excellence and a strong presence in the financial technology sector, Intellect provides ample opportunities for career advancement and the chance to be part of transformative projects that shape the future of banking and insurance.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Slough
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can land you that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching Intellect Design Arena Ltd. Understand their products and culture. We want you to show that you’re not just another candidate, but someone who genuinely gets what they do and how you can contribute.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you’ll be the go-to person for communication. We suggest doing mock interviews with friends or using online platforms to refine your verbal and written skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. We’re excited to see your application and help you take the next step in your career!
We think you need these skills to ace Executive Assistant in Slough
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting senior leadership and managing complex schedules, as this will show us you understand what we're looking for.
Craft a Compelling Cover Letter:Your cover letter should reflect your personality and enthusiasm for the role. Use it to explain why you're the perfect fit for our team and how your skills align with the responsibilities outlined in the job description.
Showcase Your Communication Skills:Since communication is key in this role, ensure your written application is clear, concise, and free of errors. This is your chance to demonstrate your exceptional verbal and written communication skills right from the start!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Intellect Design Arena Ltd
✨Know the Company Inside Out
Before your interview, dive deep into Intellect Design Arena Ltd. Understand their products, services, and recent news. This will not only show your genuine interest but also help you tailor your answers to align with their goals and values.
✨Master Your Multitasking Examples
As an Executive Assistant, multitasking is key. Prepare specific examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Highlight how you prioritised effectively and maintained high standards under pressure.
✨Showcase Your Communication Skills
Since you'll be the primary point of contact for the Business Head, it's crucial to demonstrate your exceptional communication skills. Practice articulating your thoughts clearly and concisely, and be ready to discuss how you've handled complex communications in previous roles.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in this role, such as scheduling conflicts or managing sensitive information, and prepare thoughtful responses that showcase your strategic thinking and discretion.
