At a Glance
- Tasks: Support the Business Head of Sales with executive tasks and enhance team engagement.
- Company: Join a global leader in financial technology solutions with a strong UK presence.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Other info: 5 days onsite in London with excellent career advancement potential.
- Why this job: Be the strategic right hand to leadership and drive positive office culture.
- Qualifications: Experience as an Executive Assistant and advanced MS Office skills required.
The predicted salary is between 40000 - 50000 € per year.
About Us: Intellect Design Arena Ltd is a global leader in enterprise-grade financial technology solutions, providing cloud-native, composable and intelligent platforms to progressive financial institutions worldwide. With decades of domain expertise, the company delivers a full spectrum of digital banking and insurance products that drive transformation, growth, operational efficiency and competitive advantage for clients across retail banking, transaction banking, risk, treasury & capital markets, wealth and insurance sectors. Intellect’s flagship architecture — built on design thinking and first principles — includes eMACH.ai, Purple Fabric and iTurmeric, enabling rapid modular adoption and intelligent workflows. The company operates in 50+ countries with 300+ clients globally and has a strong presence in the UK financial services market.
Job Description: Executive Assistant to Business Head – Sales
Location: This is a London-based role. 5 Days Onsite
Role Summary: We are seeking a high-caliber, proactive Executive Assistant to support our Business Head of Sales. This is a pivotal role that goes beyond traditional administrative support; you will act as the 'right hand' and strategic gatekeeper, ensuring the Business Head’s time is optimized and the sales leadership team operates at peak efficiency. The ideal candidate is a master of multitasking, a discreet professional, and a cultural champion who can drive employee engagement within the London Office.
Key Responsibilities:
- Executive Support & Communication
- Primary Point of Contact: Act as the lead liaison between the Business Head, the CEO, leadership, employees, clients, and external partners.
- Information Flow: Manage and filter the flow of information from the Business Head’s desk, ensuring all internal and external correspondence is handled with speed and accuracy.
- Communication Design: Format and draft professional memos, emails, high-impact presentations, and comprehensive reports.
- Gatekeeping: Screen and direct phone calls and distribute incoming correspondence to the appropriate stakeholders.
- Logistics & Administrative Excellence
- Calendar Management: Proactively manage complex calendars, resolving scheduling conflicts and setting up internal/external meetings.
- Travel Coordination: Arrange end-to-end domestic and international travel, including flights, visas, and accommodation.
- Financial Tracking: Track daily expenses and prepare accurate weekly, monthly, and quarterly expense reports.
- Office Management: Oversee the performance of clerical staff and maintain office supply inventory to ensure a seamless working environment.
- Meeting Governance: Attend key meetings to take detailed minutes and track action items to completion.
- Engagement & Culture
- Monthly Huddles: Organize and coordinate monthly huddles to ensure alignment on business updates.
- Employee Engagement: Design and execute engagement activities to foster a high-performance, positive team culture.
- Executive Hospitality: Coordinate business lunches, executive tea/coffee sessions, and networking events for senior leadership and clients.
Requirements & Skills:
- Experience: Proven track record as an Executive Assistant for CEO or Director-level leadership (or similar senior PA role).
- Technical Proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Organization: Outstanding organizational and time-management skills with the ability to prioritize under pressure.
- Tech-Savvy: Familiarity with modern office gadgets and applications (e.g., e-calendars, video conferencing, and digital filing systems).
- Communication: Exceptional verbal and written communication skills with a refined professional tone.
- Integrity: Absolute discretion and a deep understanding of handling confidential business information.
- Education: High School degree; a PA diploma or professional certification is considered a strong advantage.
Executive Assistant employer: Intellect Design Arena Ltd
Intellect Design Arena Ltd is an exceptional employer, offering a dynamic work environment in the heart of London where innovation meets financial technology. As an Executive Assistant, you will not only support senior leadership but also play a crucial role in fostering a vibrant office culture and driving employee engagement. With opportunities for professional growth and a commitment to excellence, Intellect empowers its employees to thrive in their careers while contributing to transformative solutions for clients worldwide.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and engage on platforms like LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can land you that Executive Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their products and services, especially in financial technology. We want you to show that you’re not just another candidate, but someone who genuinely cares about contributing to their success.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you’ll be the go-to person for communication. We suggest doing mock interviews with friends or using online resources to refine your verbal and written skills. It’s all about making a great impression!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us. Let’s get you that dream job together!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A touch of humour or a personal anecdote can make your application memorable.
Tailor Your Application:Make sure to customise your application for the Executive Assistant role. Highlight your relevant experience and skills that align with the job description. We love seeing how you can bring value to our team!
Be Clear and Concise:Keep your writing clear and to the point. Use bullet points where necessary to make it easy for us to read. Remember, we’re looking for someone who can communicate effectively, so show us your best writing skills!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates from us. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Intellect Design Arena Ltd
✨Know the Company Inside Out
Before your interview, dive deep into Intellect Design Arena Ltd. Understand their products, services, and recent news. This will not only show your genuine interest but also help you tailor your answers to align with their goals.
✨Master the Art of Multitasking
As an Executive Assistant, multitasking is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the demands of the role effectively.
✨Showcase Your Communication Skills
Since you'll be the primary point of contact for the Business Head, practice articulating your thoughts clearly and professionally. Bring along samples of your written work, like memos or reports, to showcase your communication prowess.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and discretion. Think of scenarios where you had to manage sensitive information or resolve scheduling conflicts, and be ready to discuss how you handled them.
