Administration Assistant

Administrative Assistant – Fixed Term (Maternity Cover) Location: Swineshead, Lincolnshire An excellent opportunity has become available for an organised and proactive Administrative Assistant to join a well-regarded organisation based in Swineshead. This is a fixed-term one-year contract to cover maternity leave, offering a varied role within a supportive and professional team. About the Role Reporting to: Finance & Admin Director Contract type: Fixed Term (12 months – Maternity Cover) Working hours: The business operates a 74-hour, nine-day fortnight, meaning every other Friday is a day off. Flexible working hours are available within office operating times. As an Administrative Assistant, you will play a key role in supporting senior leadership and ensuring the smooth running of office functions. This is a varied position that offers the chance to work closely with the CEO and Directors, contribute to high-level meetings, and engage with members of the public. Key Responsibilities * Prepare agendas and take minutes for Board and committee meetings * Manage incoming telephone enquiries and direct or relay messages appropriately * Greet and assist visitors at Reception * Process payments from the public (both in-person and over the phone) * Provide general administrative support to the team and office * Draft professional correspondence and reports * Sort, record, and distribute post and emails * Support the planning and organisation of meetings and events * Maintain digital and physical filing systems * Monitor and order office supplies * Coordinate maintenance for office equipment * Offer administrative support to the CEO and three Directors as required About You We are looking for someone who is approachable, detail-oriented, and able to manage a range of tasks in a fast-paced environment. The ideal candidate will have: * Experience in minute-taking for formal meetings * Proficiency in Microsoft Office packages * Strong communication skills – both written and verbal * Ability to follow processes and meet deadlines with accuracy * Confidence in dealing with members of the public and working collaboratively in a team * A professional, discreet approach with a commitment to high standards of service