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For Companies At a Glance
- Tasks: Support senior leaders with diary management, correspondence, and project coordination.
- Company: Join IC24, a not-for-profit NHS primary care social enterprise.
- Benefits: Competitive salary, NHS pension, hybrid working, and ongoing development opportunities.
- Why this job: Make a real impact in healthcare while working closely with executive teams.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
- Other info: Inclusive workplace encouraging applications from diverse backgrounds.
The predicted salary is between 17400 - 21700 £ per year.
About the Role
We are looking for a highly organised, professional and proactive Executive Assistant to join our Executive Support team and provide high-quality, confidential support to IC24's Executive Team. This is a pivotal role at the heart of the organisation, ensuring the smooth running of executive activity, effective communication and strong governance support. You will work closely with senior leaders, managing complex diaries, correspondence and priorities, while providing trusted administrative and organisational support in a fast-paced, dynamic environment.
Reporting to the Executive Office Manager, you will play a key role in supporting Board, Committee and divisional activity, ensuring meetings are well planned, papers are accurate and decisions are clearly recorded and followed through. You will also support executive-level projects, events and organisational processes, including ownership of the organisational on-call rota.
This role is well suited to an experienced Executive Assistant who is calm under pressure, highly organised and comfortable working with senior stakeholders, exercising judgement, discretion and initiative.
What You’ll Be Doing
- Providing comprehensive diary and email management for members of the Executive Team
- Acting as a key point of contact, managing correspondence and day-to-day issues on behalf of executives
- Preparing executives for meetings through regular briefings and forward planning
- Supporting the production of high-quality reports, papers and presentations
- Organising and servicing Board, Committee and divisional meetings, including agenda preparation, minute taking and action tracking
- Managing executive travel arrangements and itineraries
- Providing project and administrative support across executive priorities
- Managing and maintaining the organisational on-call rota
About You
You are an experienced Executive Assistant who thrives in a senior, fast-moving environment. You are confident managing competing priorities, working with discretion and building strong, trusted relationships. We are looking for someone who is:
- Experienced providing high-level executive support within a complex organisation
- Highly organised, with excellent time management and prioritisation skills
- Calm, resilient and able to operate effectively under pressure
- A strong communicator with excellent written, verbal and interpersonal skills
- Confident working with senior leaders and external stakeholders
- Skilled in preparing reports, presentations and governance documentation
- Proactive, detail-focused and comfortable using initiative and judgement
- Experienced in managing meetings, events and executive travel
- Comfortable handling sensitive and confidential information with integrity
Why IC24?
IC24 is a not-for-profit NHS primary care social enterprise delivering innovative urgent and primary care services across the South East and East of England. Every pound we make is reinvested into our services, our people and the communities we serve.
At IC24, you will find:
- A values-led organisation focused on care, respect and collaboration
- The opportunity to work closely with senior leaders and influence organisational effectiveness
- A supportive and professional executive environment
- A strong commitment to governance, quality and continuous improvement
- Opportunities to develop your skills within a complex healthcare organisation
Additional Information
Location: Kingston House, Ashford, Kent
Hours: 37.5 Hours Per Week
DBS: Basic DBS check required
FTC Ends June 30th 2026
Benefits:
- Salary of £29062.93 per annum pro rata
- NHS Pension Scheme
- Hybrid Working, 1-2 days in office per week
- Flexible working arrangements where possible
- Ongoing learning and development opportunities
- Free 24/7 independent counselling service
- Access to Blue Light Card and NHS Discount Schemes
- Membership to our reward and discount platform
Ready to Make a Difference?
If you are an experienced Executive Assistant who enjoys working at pace, supporting senior leaders and helping organisations run smoothly, we would love to hear from you. Visit careers.ic24.org.uk to apply.
Equal Opportunities & Safeguarding
We are committed to providing equal opportunities for all people. We particularly encourage applications from ethnic minorities, applicants with a disability, LGBTQ+ communities, neurodiverse individuals, and other under-represented groups. We are dedicated to creating an inclusive environment where everyone feels they belong.
We are happy to discuss any reasonable workplace adjustments needed to ensure you can perform at your best during the application or interview process or if you would like an accessible version of any recruitment documents, please contact the recruitment team.
To avoid disappointment, please apply early as we reserve the right to close this vacancy once a suitable shortlist has been identified.
Locations
Executive Assistant in Ashford, Kent employer: Integrated Care 24
Contact Detail:
Integrated Care 24 Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Ashford, Kent
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the inside scoop on opportunities that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews by researching the company and its executives. Understand their values and recent projects. This will help you tailor your responses and show that you're genuinely interested in supporting their goals.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be a strong communicator. Try mock interviews with friends or family, focusing on how you can effectively manage correspondence and support senior leaders.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining our team at IC24 and making a difference in the healthcare sector.
We think you need these skills to ace Executive Assistant in Ashford, Kent
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience as an Executive Assistant. Use keywords from the job description to show that you understand what we're looking for.
Showcase Your Skills: Don’t just list your responsibilities; demonstrate how your skills have made a difference in previous roles. We want to see examples of your organisational prowess and how you've managed complex tasks.
Be Professional Yet Personable: While we appreciate professionalism, don’t be afraid to let your personality shine through. A friendly tone can make your application stand out and show us you're a great fit for our team culture.
Apply Through Our Website: For the best chance of success, make sure to apply directly through our website. This helps us keep track of your application and ensures it reaches the right people quickly!
How to prepare for a job interview at Integrated Care 24
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with diary management, correspondence handling, and meeting organisation, as these are key aspects of the job. This will help you speak confidently about how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your organisational prowess. Think about times when you managed complex schedules or prioritised tasks under pressure. Being able to articulate these experiences will show that you can thrive in a fast-paced environment, just like the one at IC24.
✨Communicate Effectively
Since strong communication skills are essential for this role, practice articulating your thoughts clearly and concisely. You might even want to prepare a brief introduction about yourself that highlights your relevant experience and skills. This will set a positive tone for the rest of the interview.
✨Prepare for Scenario Questions
Expect questions that assess your judgement and discretion, especially regarding sensitive information. Think of scenarios where you had to make tough decisions or handle confidential matters. Being ready with these examples will demonstrate your capability to manage the responsibilities of an Executive Assistant effectively.
