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For Companies At a Glance
- Tasks: Manage project documentation and provide essential admin support to the construction team.
- Company: Join a dynamic team in the industrial construction sector.
- Benefits: 12-month contract, Monday to Friday hours, and training on client software.
- Why this job: Be a key player in ensuring project success and compliance.
- Qualifications: Experience in document control or administration, strong organisational skills required.
- Other info: Great opportunity for career growth in a collaborative environment.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a Document Controller / Administrator to support an industrial construction project, ensuring all project documentation is managed efficiently and administrative processes run smoothly. The successful candidate will play a key role in maintaining accurate records, ensuring compliance with industry standards, and providing administrative support to the project team.
Key Responsibilities
- Manage and maintain all project documentation, ensuring accurate filing and version control.
- Process and distribute documents according to company and client requirements.
- Ensure compliance with industry regulations, ISO standards, and project procedures.
- Track and log incoming and outgoing documents, maintaining a clear audit trail.
- Assist in the preparation of reports, method statements, and technical documents.
- Coordinate with contractors, engineers, and project managers to ensure documentation is up to date.
Administrative Support
- Provide general administrative support to the construction team, including scheduling meetings and preparing correspondence.
- Support with staff bookings hotels, cars etc.
- Maintain registers for drawings, permits, contracts, and site records.
- Assist with procurement documentation, invoices, and purchase orders.
- Liaise with site personnel, subcontractors, and suppliers to ensure smooth communication.
- Manage document archiving and retrieval in line with company policies.
Requirements
- Previous experience in a Document Controller or Administrator role within construction, engineering, or industrial projects.
- Strong knowledge of document management systems.
- Excellent organisational skills and attention to detail.
- Strong communication skills and the ability to work collaboratively with multiple teams.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Ability to work under pressure and meet deadlines.
- Training will be provided on specific client software.
Document Controller/Admin - South Clyde in Glasgow employer: Integrate Engineering Resources
Contact Detail:
Integrate Engineering Resources Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller/Admin - South Clyde in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and engineering sectors. We all know that sometimes it’s not just what you know, but who you know. Attend industry events or join online forums to meet potential employers.
✨Tip Number 2
Prepare for interviews by researching the company and the specific project you'll be working on. We want you to show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! As a Document Controller/Admin, you’ll need to liaise with various teams. We suggest doing mock interviews with friends or family to get comfortable discussing your experience and how it relates to the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Document Controller/Admin - South Clyde in Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in document control and administration, especially in construction or industrial projects. We want to see how your skills match the job description, so don’t be shy about showcasing relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Document Controller/Admin role. Share specific examples of how you've managed documentation and supported teams in the past – we love a good story!
Show Off Your Organisational Skills: Since this role requires excellent organisational skills, make sure your application reflects that. Use clear headings, bullet points, and a tidy layout to demonstrate your attention to detail right from the start. We appreciate a well-structured application!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Integrate Engineering Resources
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes and industry standards. Familiarise yourself with common document management systems and be ready to discuss how you've used them in past roles.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational skills and attention to detail. Think of specific instances where you successfully managed documentation or streamlined administrative processes, as this will demonstrate your capability for the role.
✨Communicate Clearly
Since strong communication is key for this position, practice articulating your thoughts clearly. Be prepared to explain how you would liaise with various teams and ensure smooth communication among contractors, engineers, and project managers.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities under pressure. Prepare by thinking through potential challenges you might face in document control and how you would handle them effectively.
