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- Tasks: Manage project documentation and provide administrative support to the construction team.
- Company: Join a leading industrial construction firm in Glasgow, making an impact on exciting projects.
- Benefits: Earn £18.00 per hour with potential for training and development opportunities.
- Why this job: Be part of a dynamic team, enhance your skills, and contribute to significant projects.
- Qualifications: Previous experience in document control or administration within construction is essential.
- Other info: This is a 12-month contract role, working Monday to Friday.
Location: Glasgow
Rate: £18.00 per hour - PAYE (£16.07 + £1.94 hol pay)
Job Type: Contract 12 months
Hours: 8 hours per day Monday to Friday
About the Role
We are seeking a Document Controller / Administrator to support an industrial construction project, ensuring all project documentation is managed efficiently and administrative processes run smoothly. The successful candidate will play a key role in maintaining accurate records, ensuring compliance with industry standards, and providing administrative support to the project team.
Key Responsibilities
- Manage and maintain all project documentation, ensuring accurate filing and version control.
- Process and distribute documents according to company and client requirements.
- Ensure compliance with industry regulations, ISO standards, and project procedures.
- Track and log incoming and outgoing documents, maintaining a clear audit trail.
- Assist in the preparation of reports, method statements, and technical documents.
- Coordinate with contractors, engineers, and project managers to ensure documentation is up to date.
Administrative Support
- Provide general administrative support to the construction team, including scheduling meetings and preparing correspondence.
- Support with staff bookings for hotels, cars, etc.
- Maintain registers for drawings, permits, contracts, and site records.
- Assist with procurement documentation, invoices, and purchase orders.
- Liaise with site personnel, subcontractors, and suppliers to ensure smooth communication.
- Manage document archiving and retrieval in line with company policies.
Requirements
- Previous experience in a Document Controller or Administrator role within construction, engineering, or industrial projects.
- Strong knowledge of document management systems.
- Excellent organisational skills and attention to detail.
- Strong communication skills and the ability to work collaboratively with multiple teams.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Ability to work under pressure and meet deadlines.
- Training will be provided on specific client software.
Document Controller/Administrator employer: Integrate Engineering Resources Ltd
Contact Detail:
Integrate Engineering Resources Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller/Administrator
✨Tip Number 1
Familiarise yourself with common document management systems used in the construction industry. Knowing how to navigate these systems will give you an edge during interviews and show that you're ready to hit the ground running.
✨Tip Number 2
Brush up on your knowledge of ISO standards and compliance regulations relevant to construction projects. Being able to discuss these topics confidently can demonstrate your commitment to maintaining high-quality documentation.
✨Tip Number 3
Network with professionals in the construction and engineering sectors. Attend industry events or join online forums to connect with potential colleagues and learn more about the role, which can help you tailor your approach when applying.
✨Tip Number 4
Prepare to discuss your organisational skills and attention to detail in practical terms. Think of specific examples from your past experience where you successfully managed documentation or improved processes, as this will resonate well with interviewers.
We think you need these skills to ace Document Controller/Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control or administration, particularly within construction or industrial projects. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention specific examples of how you've successfully managed documentation in previous roles and your familiarity with document management systems.
Highlight Relevant Skills: In your application, emphasise your proficiency in Microsoft Office and any experience you have with document management systems. Also, mention your strong communication skills and ability to work under pressure.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Document Controller/Administrator role.
How to prepare for a job interview at Integrate Engineering Resources Ltd
✨Showcase Your Document Management Skills
Be prepared to discuss your previous experience with document management systems. Highlight specific examples where you successfully maintained accurate records and ensured compliance with industry standards.
✨Demonstrate Attention to Detail
Since the role requires strong organisational skills, be ready to provide examples of how you've managed documentation in the past. Mention any processes you implemented to improve accuracy and efficiency.
✨Communicate Effectively
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely, especially when discussing how you’ve coordinated with various teams in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities under pressure. Think of scenarios where you had to manage tight deadlines or resolve conflicts related to documentation, and be ready to explain your approach.
