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- Tasks: Oversee and support the administration of cooling projects from start to finish.
- Company: Integral UK, a leader in innovative cooling technologies.
- Benefits: Gain valuable experience in project management and financial reporting.
- Why this job: Join a dynamic team and make a real impact in the cooling technology sector.
- Qualifications: Finance qualification (AAT preferred) and strong IT skills required.
- Other info: Collaborative environment with opportunities for growth and development.
The predicted salary is between 36000 - 60000 £ per year.
As a Retail Projects Operations Supervisor within the Cooling Technologies Division at Integral UK, you will be responsible for overseeing the successful administration and financial reporting of cooling projects from initiation to completion.
Key Responsibilities
- Support the operational managers to maintain their work in progress and debt profile.
- Support the operational managers to understand customer profitability.
- Raise applications for payment along with Project managers.
- Raise sales invoices in accordance with company policies.
- Ensure regular reviews are conducted of WIP reports and financial accounts, highlighting jobs over 60 days that are complete but not yet under application identified as comprehensive.
- Help maintain the purchase order system.
- Assist in the preparation of financial reports as required.
- Provide administration support for the Contract Manager for financial queries.
- Input time sheets onto the relevant systems.
- Uploading information to the client’s systems as required.
- Updating the clients CAFM system as required in a timely manner.
- Liaison with the operations team from engineer to director level.
- Covering other team members annual leave and sickness.
- Carry out other general administration duties as required from time to time.
- Ensure that the Company is always presented in a good light.
- Follow Company administration procedures.
- Carry out any other reasonable instruction from the line manager, their line managers or member of the senior management team.
- Attend team briefings as required.
- Co‑operate with the company to allow it to fulfil its moral and legal duties and obligations.
Requirements
- Working towards, or have gained, a recognised finance qualification (preferably AAT).
- Proficient in Excel, Word and Microsoft Outlook.
- Good IT skills – will be required to use internal company system.
- Ability to work as a team.
- Ability to prioritise workload.
- Attention to detail and accuracy are key attributes.
- Excellent communication skills.
Project Administrator/Coordinator employer: Integral UK
Contact Detail:
Integral UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator/Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for a Project Administrator/Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their cooling technologies and be ready to discuss how your skills can help them achieve their goals. Show them you’re not just another candidate, but someone who genuinely cares about their success.
✨Tip Number 3
Practice your communication skills! As a Project Administrator/Coordinator, you'll need to liaise with various teams. Try mock interviews with friends or family to get comfortable discussing your experience and how it relates to the role.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that perfect job. Plus, applying directly shows your enthusiasm and commitment to joining our team at Integral UK.
We think you need these skills to ace Project Administrator/Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Administrator/Coordinator role. Highlight your relevant experience in project planning, financial reporting, and administration support. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how you can contribute to our team. Be sure to mention any specific experiences that relate to the key responsibilities outlined in the job description.
Show Off Your Skills: Don’t forget to showcase your proficiency in Excel, Word, and Outlook. If you've got any finance qualifications or relevant IT skills, make them stand out! We love seeing candidates who are tech-savvy and detail-oriented.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at Integral UK
✨Know Your Numbers
Since the role involves financial reporting and project administration, brush up on your financial knowledge. Be prepared to discuss how you’ve managed budgets or financial reports in past roles. This shows you understand the importance of profitability and can contribute effectively.
✨Excel Skills are Key
As proficiency in Excel is crucial for this position, make sure you can demonstrate your skills. Bring examples of spreadsheets you've created or managed, and be ready to talk about how you used Excel to solve problems or streamline processes.
✨Communication is Everything
This role requires liaising with various teams, so highlight your communication skills. Prepare examples of how you've successfully collaborated with different departments or resolved conflicts. Show that you can adapt your communication style to suit your audience.
✨Attention to Detail Matters
With responsibilities like raising applications for payment and maintaining financial accounts, attention to detail is vital. Share specific instances where your attention to detail made a difference in your work. This will reassure them that you can handle the intricacies of the role.
