At a Glance
- Tasks: Oversee facility operations, ensuring quality and compliance while managing vendors and services.
- Company: Join a dynamic team at Saronic in Portsmouth, focused on operational excellence.
- Benefits: Flexible part-time hours, hands-on experience, and a chance to develop your skills.
- Other info: Enjoy a supportive work environment with opportunities for growth.
- Why this job: Make a real impact on facility management while gaining valuable experience.
- Qualifications: Experience in facilities management and strong communication skills are essential.
The predicted salary is between 13 - 16 £ per hour.
Part-Time Facilities Coordinator (0.5 FTE - 20 hours/week) - Site Based Position - Portsmouth
Position Overview
Provide operational oversight of all facility delivery aspects for Saronic based in Portsmouth, ensuring alignment and engagement with Saronic operations while maintaining quality management standards and compliance. This is a site based role based in the Portsmouth facility.
Key Responsibilities
- Operational Management
- Conduct operational oversight of all delivery aspects and maintain alignment/engagement with Saronic leadership.
- Ensure quality management of service delivery and compliance coverage across all facility operations.
- Perform value for money assessments and introduce new solutions as needed.
- Manage scope adjustments to match evolving Saronic operational needs.
- Conduct periodic site visits to assess facility conditions and vendor performance.
- Vendor & Service Coordination
- Oversee general cleaning services including coordination of confidential waste removal, snack/fridge restocking, and periodic window cleaning.
- Coordinate contracted suppliers delivering PPM & reactive maintenance, cleaning services, pest control, and confidential waste collection services.
- Oversee compliance for fire life safety systems including fire alarms, extinguishers, and emergency lighting and associated statutory compliance.
- Administrative Functions
- Manage office supplies procurement and inventory (excluding cleaning consumables).
- Coordinate subcontractor visits.
- Utilise Work Order Management System for service requests, tracking and finance reporting.
- Procure and manage office drinks and snacks with restocking coordination.
- Compliance & Safety
- Ensure all contractors maintain warranty compliance for repairs and maintenance.
- Ensure all services delivered comply and adhere to health & safety & regulation requirements.
- Conduct site visits to verify compliance and service quality.
Work Arrangement
Primary work location: Portsmouth facility. Flexible scheduling to accommodate both management and on-site requirements.
Qualifications
- Facilities management experience.
- Strong vendor management and coordination skills.
- Knowledge of building systems (HVAC, electrical, plumbing).
- Experience with work order management systems.
- Excellent communication and problem-solving abilities.
- Ability to work independently.
Reporting
Reports to JLL Account Director with regular engagement and alignment with Saronic leadership on facility matters.
Facilities Coordinator - Part Time in Portsmouth employer: Integral UK
As a part-time Facilities Coordinator at Saronic in Portsmouth, you will join a dynamic team that values operational excellence and employee engagement. Our supportive work culture fosters professional growth through hands-on experience and collaboration with leadership, while our commitment to quality management ensures a safe and compliant environment. Enjoy the unique advantage of flexible scheduling that allows you to balance your personal and professional life effectively.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Coordinator - Part Time in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their values and how they align with your skills in vendor management and compliance. This will help you stand out as a candidate who truly gets what they're about.
✨Tip Number 3
Showcase your problem-solving abilities during interviews. Share specific examples of how you've tackled challenges in facilities management before. This will demonstrate your capability to handle the operational oversight required for the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Facilities Coordinator - Part Time in Portsmouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facilities Coordinator role. Highlight your relevant experience in facilities management and vendor coordination, and don’t forget to mention any specific skills that match the job description.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role. Mention your operational management experience and how you can contribute to maintaining quality standards at Saronic.
Showcase Your Problem-Solving Skills:In both your CV and cover letter, give examples of how you've tackled challenges in previous roles. We love seeing candidates who can think on their feet and come up with innovative solutions!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing talent out there!
How to prepare for a job interview at Integral UK
✨Know Your Facilities Management Basics
Brush up on your facilities management knowledge, especially around building systems like HVAC, electrical, and plumbing. Being able to discuss these topics confidently will show that you understand the core responsibilities of the role.
✨Showcase Your Vendor Management Skills
Prepare examples of how you've successfully coordinated with vendors in the past. Highlight any experiences where you ensured compliance and quality service delivery, as this is crucial for the position.
✨Demonstrate Problem-Solving Abilities
Think of specific challenges you've faced in previous roles and how you resolved them. This will help illustrate your problem-solving skills, which are essential for managing operational oversight effectively.
✨Ask Insightful Questions
Prepare thoughtful questions about Saronic's operations and their expectations for the Facilities Coordinator role. This shows your genuine interest in the position and helps you gauge if it's the right fit for you.
