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- Tasks: Oversee and support the administration of exciting cooling projects from start to finish.
- Company: Integral UK, a leader in innovative cooling technologies.
- Benefits: Competitive salary, supportive team environment, and opportunities for professional growth.
- Why this job: Join a dynamic team and make a real impact on essential projects.
- Qualifications: Finance qualification (AAT preferred) and strong IT skills required.
- Other info: Collaborative atmosphere with room for career advancement.
The predicted salary is between 28800 - 43200 £ per year.
As a Retail Projects Operations Supervisor within the Cooling Technologies Division at Integral UK, you will be responsible for overseeing the successful administration and financial reporting of cooling projects from initiation to completion.
Key Responsibilities
- Support the operational managers to maintain their work in progress and debt profile.
- Support the operational managers to understand customer profitability.
- Raise applications for payment along with Project managers.
- Raise sales invoices in accordance with company policies.
- Ensure regular reviews are conducted of WIP reports and financial accounts, highlighting jobs over 60 days that are complete but not yet under application identified as comprehensive.
- Help maintain the purchase order system.
- Assist in the preparation of financial reports as required.
- Provide administration support for the Contract Manager for financial queries.
- Input time sheets onto the relevant systems.
- Uploading information to the client's systems as required.
- Updating the clients CAFM system as required in a timely manner.
- Liaison with the operations team from engineer to director level.
- Covering other team members annual leave and sickness.
- Carry out other general administration duties as required from time to time.
- Ensure that the Company is always presented in a good light.
- Follow Company administration procedures.
- Carry out any other reasonable instruction from the line manager, their line managers or member of the senior management team.
- Attend team briefings as required.
- Co‐operate with the company to allow it to fulfil its moral and legal duties and obligations.
Requirements
- Working towards, or have gained, a recognised finance qualification (preferably AAT).
- Proficient in Excel, Word and Microsoft Outlook.
- Good IT skills – will be required to use internal company system.
- Ability to work as a team.
- Ability to prioritise workload.
- Attention to detail and accuracy are key attributes.
- Excellent communication skills.
Project Administrator/Coordinator in London employer: Integral UK
Contact Detail:
Integral UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator/Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Project Administrator/Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their cooling technologies and be ready to discuss how your skills can help them maintain their work in progress and improve customer profitability.
✨Tip Number 3
Practice your communication skills! As a Project Administrator, you'll need to liaise with various teams. Role-play common interview questions with a friend to boost your confidence and ensure you can articulate your thoughts clearly.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to submit your application and showcase your skills. Plus, it shows you're genuinely interested in joining our team at Integral UK.
We think you need these skills to ace Project Administrator/Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Administrator/Coordinator role. Highlight relevant experience and skills that match the job description, especially in financial reporting and project administration.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific projects or experiences that demonstrate your ability to support operational managers and handle financial queries.
Show Off Your IT Skills: Since good IT skills are a must, don’t forget to mention your proficiency in Excel, Word, and any internal systems you've used. If you have experience with CAFM systems, make sure to highlight that too!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Integral UK
✨Know Your Numbers
As a Project Administrator/Coordinator, you'll be dealing with financial reports and applications for payment. Brush up on your financial terminology and be ready to discuss how you've managed budgets or financial reporting in past roles. This shows you understand the core responsibilities of the position.
✨Excel at Excel
Since proficiency in Excel is a must-have, make sure you're comfortable with functions, pivot tables, and data analysis. Consider preparing a few examples of how you've used Excel to streamline processes or improve reporting accuracy in previous jobs. This will demonstrate your technical skills effectively.
✨Communication is Key
You'll be liaising with various teams from engineers to directors, so showcasing your communication skills is vital. Prepare examples of how you've successfully communicated complex information to different stakeholders. This will highlight your ability to adapt your communication style to suit your audience.
✨Attention to Detail Matters
In this role, accuracy is crucial, especially when handling financial accounts and project documentation. Be ready to discuss specific instances where your attention to detail made a difference in your work. This could be anything from catching an error in a report to ensuring compliance with company procedures.
