At a Glance
- Tasks: Manage tender administration, coordinate with clients, and support estimating teams.
- Company: Dynamic company in the fire protection sector with a collaborative culture.
- Benefits: Competitive salary, 25 days holiday, health care plan, and pension scheme.
- Other info: Hybrid working options available with excellent career growth opportunities.
- Why this job: Join a vibrant team and make an impact in fire protection projects.
- Qualifications: Administrative experience, strong communication skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Summary of Role
You will manage the complete tender administration lifecycle, from establishing enquiry files and organising documentation. You will also co-ordinate with clients on deadlines, supporting our estimating teams, and maintaining filing systems across departments.
Key Responsibilities
- Book in all incoming enquiries and establish comprehensive enquiry folders on the sales server, maintaining filing structures.
- Download, organise, and file all tender enquiry documentation for estimating team.
- Maintain accurate records of enquiry status, key dates, and project progression throughout the tender lifecycle utilising the company CRM tool.
- File all tender enquiry documentation and submitted proposals.
- Review tender documents including architectural and engineering drawings, design standards, technical specifications, and client requirements to ensure completeness (training provided if necessary).
- Support the preparation and delivery of tender requirements, ensuring all necessary documentation and information is compiled correctly with estimating engineers.
- Maintain awareness of industry standards and client-specific requirements relevant to fire protection systems.
- Liaise with clients to request and confirm key dates, milestones, and submission deadlines to inform the estimating workload schedule including extension requests and bid/no bid confirmation.
- Assist in managing tender deadlines and alerting relevant team members of upcoming submissions.
- Provide day-to-day administrative support to the Sales and Estimating.
- Assist with the preparation of reports, presentations, and departmental communications.
- Maintain departmental filing systems ensuring compliance with company QA.
- Support continuous improvement initiatives within the department by identifying opportunities to streamline processes.
- Coordinate with other departments (Design, Project Management, Commercial) to facilitate information flow and project handovers.
What we will need from you
- Proven administrative experience, preferably within a construction, engineering, or fire protection environment (essential).
- Ability to read and interpret technical drawings and specifications (training provided if necessary) (highly desirable).
- Familiarity with fire protection systems, terminology, and industry standards (highly desirable).
- Previous experience in estimating or tendering environments (highly desirable).
- Experience with CRM or project management software preferred such as Goldvision, Salesforce etc (highly desirable).
- Excellent written and verbal communication skills along with a professional telephone manner and client-facing communication skills (essential).
- Discretion when handling commercially sensitive information with exceptional attention to detail and accuracy (essential).
- Time management abilities with capacity to prioritise multiple competing demands (essential).
- Systematic approach to filing, documentation, and data management (essential).
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with SharePoint, or similar document management systems (highly desirable).
- Collaborative team player with proactive problem-solving mindset (essential).
Working Environment
Office-based role with some option for hybrid working to suit individual within a dynamic sales and estimating team supporting fire protection projects across various sectors. The position requires regular coordination with internal stakeholders and external clients, with occasional deadline-driven periods requiring flexibility.
What you can expect in return
- Competitive salary depending on relevant experience.
- 25 days holiday plus bank holidays and option to buy 5 days.
- Contributory company pension scheme.
- Life Assurance.
- Health care plan.
- Hours: 36.5 hours per week (Monday to Thursday 8.45 – 16.40, Friday 8.45 – 16:00).
Tender Administration & Sales Coordinator (Hybrid) in Birmingham employer: Integral UK
As a Tender Administration & Sales Coordinator, you will thrive in a supportive and dynamic work environment that values collaboration and continuous improvement. Our company offers competitive salaries, generous holiday allowances, and a contributory pension scheme, all while fostering employee growth through training and development opportunities. Located in a vibrant area, we encourage a hybrid working model that promotes work-life balance, making us an excellent employer for those seeking meaningful and rewarding careers in the fire protection industry.
StudySmarter Expert Advice🤫
We think this is how you could land Tender Administration & Sales Coordinator (Hybrid) in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their projects. Be ready to discuss how your skills align with their needs, especially in tender administration and sales coordination.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role and keeping you top of mind for the hiring team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Tender Administration & Sales Coordinator (Hybrid) in Birmingham
Some tips for your application 🫡
Get to Know the Role:Before you start writing, take a good look at the job description. Understand what we're looking for in a Tender Administration & Sales Coordinator and tailor your application to highlight your relevant experience and skills.
Show Off Your Skills:Make sure to showcase your administrative experience and any familiarity with fire protection systems or tendering environments. Use specific examples from your past roles to demonstrate how you've successfully managed similar tasks.
Keep It Professional:Your written application should reflect your excellent communication skills. Keep your language clear and professional, and double-check for any typos or errors. Remember, attention to detail is key!
Apply Through Our Website:We encourage you to apply directly through our website. This way, we can easily track your application and ensure it reaches the right people. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Integral UK
✨Know Your Tender Lifecycle
Familiarise yourself with the complete tender administration lifecycle. Be ready to discuss how you would manage enquiry files and documentation, as well as your experience with maintaining filing systems. This shows you understand the role and can hit the ground running.
✨Brush Up on Technical Knowledge
Since the role involves reviewing technical drawings and specifications, it’s a good idea to brush up on your knowledge of fire protection systems and industry standards. Even if training is provided, demonstrating your willingness to learn will impress the interviewers.
✨Showcase Your Communication Skills
Prepare examples of how you've effectively communicated with clients or team members in previous roles. Highlight your ability to liaise with various departments and manage deadlines, as this is crucial for the position.
✨Demonstrate Organisational Skills
Be ready to discuss your time management strategies and how you prioritise tasks. Share specific examples of how you've maintained accurate records and managed multiple competing demands in past roles to show you can handle the responsibilities of this job.
