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- Tasks: Oversee facility operations, ensuring quality and compliance while managing vendors and services.
- Company: Join a dynamic team at Saronic in Portsmouth, focused on operational excellence.
- Benefits: Flexible part-time hours, hands-on experience, and a chance to develop your skills.
- Why this job: Make a real impact in facility management while working in a supportive environment.
- Qualifications: Experience in facilities management and strong communication skills are essential.
- Other info: Great opportunity for growth and learning in a collaborative setting.
The predicted salary is between 13 - 16 £ per hour.
Part-Time Facilities Coordinator (0.5 FTE - 20 hours/week) Site Based Position - Portsmouth
Overview
Provide operational oversight of all facility delivery aspects for Saronic based in Portsmouth, ensuring alignment and engagement with Saronic operations while maintaining quality management standards and compliance. This is a site based role based in the Portsmouth facility.
Key Responsibilities
- Operational Management
- Conduct operational oversight of all delivery aspects and maintain alignment/engagement with Saronic leadership
- Ensure quality management of service delivery and compliance coverage across all facility operations
- Perform value for money assessments and introduce new solutions as needed
- Manage scope adjustments to match evolving Saronic operational needs
- Conduct periodic site visits to assess facility conditions and vendor performance
- Vendor & Service Coordination
- Oversee general cleaning services including coordination of confidential waste removal, snack/fridge restocking, and periodic window cleaning
- Coordinate contracted suppliers delivering PPM & reactive maintenance, cleaning services, pest control, and confidential waste collection services
- Oversee compliance for fire life safety systems including fire alarms, extinguishers, and emergency lighting and associated statutory compliance
- Administrative Functions
- Manage office supplies procurement and inventory (excluding cleaning consumables)
- Coordinate subcontractor visits
- Utilise Work Order Management System for service requests, tracking and finance reporting
- Procure and manage office drinks and snacks with restocking coordination
- Compliance & Safety
- Ensure all contractors maintain warranty compliance for repairs and maintenance
- Ensure all services delivered comply and adhere to health & safety & regulation requirements
- Conduct site visits to verify compliance and service quality
Work Arrangement
Primary work location: Portsmouth facility. Flexible scheduling to accommodate both management and on-site requirements.
Qualifications
- Facilities management experience
- Strong vendor management and coordination skills
- Knowledge of building systems (HVAC, electrical, plumbing)
- Experience with work order management systems
- Excellent communication and problem-solving abilities
- Ability to work independently
Reporting
Reports to JLL Account Director with regular engagement and alignment with Saronic leadership on facility matters.
Facilities Coordinator - Part Time in Portsmouth employer: Integral UK Ltd
Contact Detail:
Integral UK Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator - Part Time in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Saronic and their operations. Show them you understand their needs and how your skills can help maintain quality management standards at their Portsmouth facility.
✨Tip Number 3
Practice your problem-solving skills! Be ready to discuss how you've tackled challenges in previous roles, especially around vendor management and compliance. Real-life examples will make you stand out.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Facilities Coordinator - Part Time in Portsmouth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Coordinator role. Highlight your experience in facilities management and vendor coordination, as well as any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this part-time position. Share specific examples of your past experiences that align with the responsibilities listed in the job description. Let us know what makes you tick!
Showcase Your Communication Skills: Since this role requires excellent communication abilities, make sure your application reflects that. Keep your language clear and concise, and don’t forget to proofread for any typos or errors. We appreciate attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Integral UK Ltd
✨Know Your Facilities Management Basics
Brush up on your facilities management knowledge, especially around building systems like HVAC, electrical, and plumbing. Being able to discuss these topics confidently will show that you understand the core responsibilities of the role.
✨Vendor Management Insights
Prepare examples of your past experiences with vendor management and coordination. Think about specific situations where you successfully managed suppliers or resolved issues, as this will demonstrate your capability in overseeing service delivery.
✨Showcase Your Problem-Solving Skills
Be ready to discuss how you've tackled challenges in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers, particularly when it comes to compliance and safety issues.
✨Ask Smart Questions
Prepare thoughtful questions about the company's operations and how they align with your role. This shows your genuine interest in the position and helps you gauge if the company culture fits your style.
