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- Tasks: Assist in running the CAFM system and support management teams with compliance.
- Company: Join a dynamic team focused on enhancing school facilities across the North West.
- Benefits: Gain valuable experience, develop skills, and work in a supportive environment.
- Why this job: Be a key player in improving educational environments while building your career.
- Qualifications: Effective communication skills and a willingness to learn about facilities administration.
- Other info: Opportunity to train and support fellow coordinators while gaining hands-on experience.
Facilities Coordinator – North West Priority Schools Job Profile An understanding of facilities administration functions with an ability to take instructions and act on their own initiative. Must have effective communication skills, good telephone manner, general understanding of databases, word processing & the internet. The post holder must be willing to build knowledge of the contract service standards, payment mechanism and familiarity with the client to support the site management teams to manage contractual obligations. Responsibilities The post holder will assist in the running of the CAFM system and administrative service to the management teams throughout the region, including support in maintaining contractual compliance and mitigation of service failures. To provide a timely and effective service as a critical part of the facilities team. Support other contracts and parts of the division in a Facilities Coordinator capacity. Functions * To support the CDM in finance reporting functions including WIP, debt control, variance analysis, PPM costing planning/tracker and budget building * To ensure subcontract renewals are coordinated and administered * To train and support the development of other Facilities Coordinators and Facilities Administrators * To deputise for Facilities Coordinators, Facilities Administrators and on occasions, the CDM * To support the CDM by leading on administration aspects of internal and external client audits * To complete SOPF Site Audits as required by the CDM * Support the contract team with contractor inductions, RAMS (Risk Assessment and Method Statement) and permits * Act as Subject Matter Expert for PFI SOP (Admin and FC related duties only) * Provide support, training and coaching for new employees * To Copy Facilities Admin Duties to here Other Responsibilities * Support the CDM in compliance with the PPM programme * Support the CDM in compliance with client service level outputs * Support the CDM in compliance with company Quality Assurance procedures * Supporting the CDM in aspects of Health and Safety standards in the FM operations * Assist other PPP premises with Reactive and PPM if requested by the CDM. * Continue with self-development to improve service delivery and reduce outsourcing needs. Job Measurement Data * Internal and External KPI Performance * Financial Penalties * Internal and Reporting Essential * Must have min 3 years Facilities Coordinator in a multi contract/site or large-scale account * Good understanding of customer service, IFM service delivery, helpdesk processes, workflows with knowledge of HR and QHS&E procedures and legislation * Clear, confident communication skills with the ability to communicate effectively with a wide range of people both written and verbal * Technology i.e., Microsoft Word and Excel, Outlook, and good typing skills * Good understanding of CAFM * Technical knowledge of Mechanical/Electrical Plant and Equipment * Ability to prioritise workload and tasks * Can do attitude with a proactive approach * Have a good awareness of Health & safety working practices Desirables * IOSH (Managing safely) * Previous history of working within Facilities Management Services and knowledge of Facilities Management software
Facilities Coordinator employer: Integral UK Ltd
Contact Detail:
Integral UK Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator
✨Tip Number 1
Familiarize yourself with the CAFM system and its functionalities. Understanding how to navigate and utilize this system will not only help you in your role but also demonstrate your initiative and readiness to contribute effectively from day one.
✨Tip Number 2
Brush up on your financial reporting skills, especially in areas like WIP and budget building. Being able to discuss these topics confidently during your interview will show that you are prepared to support the CDM effectively.
✨Tip Number 3
Develop a solid understanding of service standards and contractual obligations relevant to facilities management. This knowledge will be crucial when discussing how you can help maintain compliance and mitigate service failures.
✨Tip Number 4
Practice your communication skills, particularly over the phone. Since effective communication is key in this role, being able to convey information clearly and professionally will set you apart from other candidates.
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Facilities Coordinator position. Highlight key responsibilities and required skills, and think about how your experience aligns with these.
Tailor Your CV: Customize your CV to emphasize relevant experience in facilities administration, communication skills, and any familiarity with CAFM systems or contract management. Use specific examples to demonstrate your capabilities.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and your enthusiasm for the position. Mention how you can contribute to the team and support the management teams in maintaining contractual compliance.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail.
How to prepare for a job interview at Integral UK Ltd
✨Show Your Initiative
Demonstrate your ability to take instructions and act on your own initiative. Prepare examples from your past experiences where you successfully managed tasks independently or identified issues and resolved them proactively.
✨Communicate Effectively
Since effective communication is key for this role, practice articulating your thoughts clearly. Be ready to discuss how you've handled communication in previous roles, especially over the phone or in written formats.
✨Familiarize Yourself with CAFM Systems
Research and understand what a CAFM system is and how it functions. If possible, familiarize yourself with specific systems used in facilities management to show your readiness to assist in running these systems.
✨Understand Contractual Obligations
Brush up on your knowledge of contractual compliance and service standards. Be prepared to discuss how you would support site management teams in managing these obligations and mitigating service failures.
