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For Companies At a Glance
- Tasks: Support facilities management and ensure smooth operations across multiple sites.
- Company: Join a leading healthcare provider dedicated to community service.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Why this job: Make a difference in healthcare while building your career in facilities management.
- Qualifications: 3 years of facilities coordination experience and strong communication skills.
- Other info: Opportunities for training, development, and career progression.
The predicted salary is between 36000 - 60000 £ per year.
Senior Facilities Coordinator – Brentwood Community Hospital
Job Profile
An understanding of facilities administration functions with an ability to take instructions and act on their own initiative. Must have effective communication skills, good telephone manner, general understanding of databases, word processing & the internet. The post holder must be willing to build knowledge of the contract service standards, payment mechanism and familiarity with the client to support the site management teams to manage contractual obligations.
Responsibilities
The post holder will assist in the running of the CAFM system and administrative service to the management teams throughout the region, including support in maintaining contractual compliance and mitigation of service failures. To provide a timely and effective service as a critical part of the facilities team. Support other contracts and parts of the division in a Facilities Coordinator capacity.
Functions
- To support the CDM in finance reporting functions including WIP, debt control, variance analysis, PPM costing planning / tracker and budget building
- To ensure subcontract renewals are coordinated and administered
- To train and support the development of other Facilities Coordinators and Facilities Administrators
- To deputise for Facilities Coordinators, Facilities Administrators and on occasions, the CDM
- To support the CDM by leading on administration aspects of internal and external client audits
- To complete SOPF Site Audits as required by the CDM
- Support the contract team with contractor inductions, RAMS (Risk Assessment and Method Statement) and permits
- Act as Subject Matter Expert for PFI SOP (Admin and FC related duties only)
- Provide support, training and coaching for new employees
- To Copy Facilities Admin Duties to here
Other Responsibilities
- Support the CDM in compliance with the PPM programme
- Support the CDM in compliance with client service level outputs
- Support the CDM in compliance with company Quality Assurance procedures
- Supporting the CDM in aspects of Health and Safety standards in the FM operations
- Assist other PPP premises with Reactive and PPM if requested by the CDM.
- Continue with self-development to improve service delivery and reduce outsourcing needs.
Job Measurement Data
- Internal and External KPI Performance
- Financial Penalties
- Internal and Reporting
Essential
- Must have min 3 years Facilities Coordinator in a multi contract / site or large-scale account
- Good understanding of customer service, IFM service delivery, helpdesk processes, workflows with knowledge of HR and QHS&E procedures and legislation
- Clear, confident communication skills with the ability to communicate effectively with a wide range of people both written and verbal
- Technology , Microsoft Word and Excel, Outlook, and good typing skills
- Good understanding of CAFM
- Technical knowledge of Mechanical / Electrical Plant and Equipment
- Ability to prioritise workload and tasksCan do attitude with a proactive approach
- Have a good awareness of Health & safety working practices
Desirables
- IOSH (Managing safely)
- Previous history of working within Facilities Management Services and knowledge of Facilities Management software.
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Facilities Administrator employer: Integral UK Ltd
Contact Detail:
Integral UK Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management field on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Tailor your answers to show how your experience aligns with their needs, especially around compliance and service delivery. We want to see that you’re not just a fit for the role, but for the team too!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable talking about your skills and experiences. Focus on your ability to manage workloads and communicate effectively, as these are key in facilities administration.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your experience in facilities administration. We want to see how your skills match up with what we're looking for, so don’t hold back on showcasing your knowledge of CAFM systems and customer service.
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and avoid jargon. We appreciate effective communication, so make sure your written words reflect that!
Tailor Your Application: Take a moment to customise your application for the Facilities Administrator role. Mention specific responsibilities from the job description that you’re excited about and how your past experiences align with them.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Integral UK Ltd
✨Know Your Facilities Stuff
Make sure you brush up on your knowledge of facilities administration functions. Understand the key responsibilities of the role, especially around CAFM systems and compliance. This will show that you're not just interested in the job, but that you’re ready to hit the ground running.
✨Communicate Like a Pro
Since effective communication is crucial for this role, practice articulating your thoughts clearly. Prepare examples of how you've successfully communicated with different stakeholders in the past. A good telephone manner can also make a big difference, so consider doing a mock phone interview with a friend.
✨Get Familiar with the Tech
You’ll need to be comfortable with databases, Microsoft Word, Excel, and Outlook. If you’re not already proficient, take some time to practice these tools. Being able to demonstrate your tech skills during the interview will give you an edge over other candidates.
✨Show Your Proactive Side
This role requires a 'can do' attitude, so come prepared with examples of how you've taken initiative in previous positions. Whether it’s improving a process or stepping up during a busy period, showcasing your proactive approach will resonate well with the interviewers.
