Contract Support Administrator - 9 Month FTC

Contract Support Administrator – 9 Month FTC Join to apply for the Contract Support Administrator – 9 Month FTC role at Integral UK Ltd Contract Support Administrator – 9 Month FTC 1 week ago Be among the first 25 applicants Join to apply for the Contract Support Administrator – 9 Month FTC role at Integral UK Ltd Get AI-powered advice on this job and more exclusive features. Administrator / Contract Support – FTC Maternity Cover Hours of Work Monday – Friday, 40 hour/week, 8.00 – 5.00 pm PURPOSE OF THE JOB To provide a comprehensive and flexible contract administration service to the PAM account. To maintain concise records of all Integral transactions. Main Duties And Responsibilities Schedule Sub-contractor PPM Monthly / Weekly Raise purchase orders for sub-contractors PPM visits for new and existing sites Upload sub-contractor work sheets check no additional works required upload to eLogbook’s and complete jobs Keep sub-contractor eLogbook’s PPM updated – PPM planners, completions, extensions Sub-contractor RAMS – obtain, file and upload to Riskwise and eLogbook’s Keep up to date the excel sub-contractor’s annual PPM spreadsheet INENCO update – meter readings Obtain subcontractor renewal quotes Check PPM planner and proactively chase subcontractors for visit dates Site demobilization – cancel PPM PO’s – tools register – eLogbook jobs make future tasks inactive & chase outstanding jobs on Elogbooks Send termination letters and clear committed costs on PO’s Close jobs on in house system Run elogbook’s reports for any outstanding – jobs – quotations – quote requests Check and upload quotations to eLogbook’s, arrange extension requests when required Make sure quotation is signed off by the correct authorization level Keep quote log updated and complete in full Raise all purchase orders for site requests (Vixen) Raise all PO’s for hire, consumables and uniform Raise jobs on Vixen for quotations and additional works/requests Checking JLL property PO’s are in date and correct values for quotations Keeping both eLogbook’s and the Integral CAFM systems up to date Extension requests / quote requests / reactive update / sub con reactive update / audit chasing / Update elogbook’s with a message to client or check if happy with works that have been carried out – call-outs – reactive works – quotations Chase clients regarding outstanding quotations for life safety works Engineers Timesheets – chasing, request approval, checking job numbers on Vixen, inputting on JC12 and updating timesheet tracker. Run monthly WIP meetings with Contract Manager & Senior Contract Support Create monthly AWS’s within deadlines provided Raise Invoices for quoted works and AWS’ within deadlines provided Chase FM’s for purchase orders for any outstanding AWS’ before month end deadline Ensure all Cost Transfers are approved and completed Credits – Complete form and request approval and issue to senior to raise All invoice rejections to be investigated and credits raised where applicable Issue copy invoices when instructed Credit Controller Aged WiP – Keep the WIP under 4 months Chase committed costs regularly When a property is sold or terminated ensure all the finances are up to date Ensure all monthly reports are raised and issued by the deadline set Soft phones are to be answered at all times Manage MS inbox and keep in good order To provide cover for other admin when on annual leave or sick To provide onsite cover within Central London for site admin when required To go to London for site visits & meetings when requested PERSON SPECIFICATION CONTRACT SUPPORT PAM ACCOUNT Education [Essential] A good basic education is essential, with at least GCSE passes in Math’s and English. Training [Essential] Good PC based skills, with experience in Word/Excel and Outlook – intermediate to advance level. Experience [Essential] 3 years’ experience in a similar role. Competent working knowledge of Microsoft packages (Word, Excel). [Desirable] Background in engineering management administration. [Essential] Some financial / accounting experience Aptitudes Excellent verbal and good basic standard of written communication skills. Attention to detail and accuracy. Good organizational skills. Sound numeracy and basic computer literacy. Able to work systematically and use own initiative. A commitment to continuous quality improvement. Ability to work independently as well as part of a team Must demonstrate a strong sense of customer focus. Results / task orientated. Excellent time management and organizational skills. Character Committed to the delivery of excellence of customer service. Reliable and committed. Self-motivated. Able to prioritise demands and make decisions Under pressure Seniority level Seniority level Mid-Senior level Employment type Employment type Contract Job function Job function Management and Manufacturing Industries Facilities Services Referrals increase your chances of interviewing at Integral UK Ltd by 2x Get notified about new Contract Administrator jobs in Bristol, England, United Kingdom . Bristol, England, United Kingdom 15 hours ago Bristol, England, United Kingdom 2 months ago Court of Protection Administrator – Private Capital – Bristol Bristol, England, United Kingdom 1 month ago Bristol, England, United Kingdom 1 week ago Bristol, England, United Kingdom 1 month ago Bristol, England, United Kingdom 2 weeks ago Bath, England, United Kingdom 14 hours ago Bristol, England, United Kingdom 1 day ago Bristol, England, United Kingdom 4 days ago Bristol, England, United Kingdom 3 days ago Bristol, England, United Kingdom 3 weeks ago Bristol, England, United Kingdom 2 weeks ago Bristol, England, United Kingdom 6 days ago Newport, Wales, United Kingdom 3 weeks ago Section Planner, Administrator – Bristol Barton Hill Bristol, England, United Kingdom 21 hours ago Keynsham, England, United Kingdom 1 week ago Administration Officer – Newport (South Wales) Immigration and Asylum Tribunal (Ref:5208) Bristol, England, United Kingdom 3 weeks ago Bristol, England, United Kingdom 1 week ago Bristol, England, United Kingdom 4 days ago Bristol, England, United Kingdom 1 week ago Bristol, England, United Kingdom 2 weeks ago Llanfrechfa, Wales, United Kingdom 21 hours ago City Of Bristol, England, United Kingdom 1 day ago Melksham, England, United Kingdom 3 weeks ago City Of Bristol, England, United Kingdom 1 week ago Bristol, England, United Kingdom 1 day ago Keynsham, England, United Kingdom 1 week ago Receptionist/Admin Clerk – GACU and IBD Nurse Led Service Cardiff, Wales, United Kingdom 2 weeks ago Cardiff, Wales, United Kingdom 3 weeks ago The Students\’ Union at UWE Opportunities Bristol, England, United Kingdom 7 months ago Bristol, England, United Kingdom 1 month ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr