At a Glance
- Tasks: Manage and coordinate quotes for maintenance and repair works in a dynamic service environment.
- Company: Join Hall & Kay, a leader in property management and facilities services.
- Benefits: Competitive salary, 25 days holiday, pension scheme, and health care benefits.
- Other info: Flexible working hours and opportunities for professional growth.
- Why this job: Be the key link between suppliers and clients, making a real impact on building maintenance.
- Qualifications: Experience in property management or construction, with strong attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Location: Ascot
Summary of Role
You will be responsible for managing and coordinating quotation processes for remedial, repair, and maintenance works within the service business. This role serves as the primary point of contact between suppliers and clients for obtaining accurate pricing and specifications for corrective remedial works.
What you will be doing
- Process requests for quotations (RFQs) for remedial works, repairs, and maintenance across building portfolios.
- Coordinate with approved suppliers and service providers to obtain competitive quotes.
- Review and analyse quotes for accuracy, completeness, and compliance with specifications.
- Ensure quotes include appropriate scope of works, materials, labour costs, and timelines.
- Review building defect reports, condition assessments, and maintenance logs to determine required works.
- Interpret technical specifications and translate them into clear scope requirements for customers.
- Verify that quoted works align with identified defects and compliance requirements.
- Assess reasonableness of pricing against market rates and historical data.
- Communicate with suppliers and clients to clarify scope, answer questions, and negotiate pricing.
- Present quote comparisons and recommendations to clients and decision-makers.
- Maintain regular updates on quote status and any issues affecting timelines.
- Maintain accurate records of all quotes, correspondence, and approvals in relevant systems.
- Ensure quotes meet regulatory requirements and client standards.
- Document variations and changes to original scope.
- Identify opportunities to streamline the quotation process.
- Build and maintain relationships with reliable supplier networks.
- Contribute to development of standard specifications and pricing benchmarks.
What we will need from you
Essential
- Experience in the sprinkler, property management, facilities management, or construction industry.
- Understanding of building maintenance, repairs, and remedial works.
- Strong attention to detail and accuracy in reviewing technical documentation.
- Proficient in Microsoft Office suite, particularly Excel for quote comparisons.
- Excellent written and verbal communication skills.
- Ability to manage multiple quotes simultaneously and meet deadlines.
Desirable
- Knowledge of industry codes and standards.
- Experience within sprinkler industry.
- Understanding of procurement processes and supplier management.
What you can expect in return
- Competitive & negotiable salary depending on experience.
- 25 days holiday plus bank holidays and option to buy 5 days.
- Contributory company pension scheme.
- Life Assurance.
- Health care scheme.
- Hours: 36.5 hours per week (Monday to Thursday 8.45 – 16.40, Friday 8.45 – 16:00).
Please note: You will be required to undertake a driving licence check, right to work check and may be required to undertake a DBS check as part of your job role at Hall & Kay.
Maintenance and PPM Co-ordinator in Ascot employer: Integral UK Ltd
At Hall & Kay, we pride ourselves on being an exceptional employer, offering a supportive work culture that values collaboration and professional growth. Located in the picturesque town of Ascot, our team enjoys competitive salaries, generous holiday allowances, and a comprehensive benefits package, including a contributory pension scheme and health care options. We are committed to fostering employee development and maintaining strong relationships with our suppliers, ensuring a dynamic and rewarding environment for all staff.
StudySmarter Expert Advice🤫
We think this is how you could land Maintenance and PPM Co-ordinator in Ascot
✨Tip Number 1
Network like a pro! Reach out to your contacts in the sprinkler, property management, or construction industries. We all know that sometimes it’s not just what you know, but who you know that can help you land that Maintenance and PPM Co-ordinator role.
✨Tip Number 2
Get your research hat on! Familiarise yourself with the latest trends in building maintenance and repairs. This will not only boost your confidence but also show potential employers that you’re genuinely interested in the field when you chat with them.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by role-playing common questions related to managing quotes and supplier communications. We can help you with mock interviews to ensure you’re ready to impress!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Maintenance and PPM Co-ordinator in Ascot
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in the sprinkler, property management, or facilities management sectors. We want to see how your skills align with the role of Maintenance and PPM Co-ordinator, so don’t hold back on showcasing relevant projects!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. We love seeing enthusiasm and a clear understanding of the responsibilities, so make sure to connect your past experiences with what we’re looking for.
Be Detail-Oriented:Since attention to detail is key in this role, ensure your application is free from typos and errors. We appreciate candidates who take the time to review their submissions carefully, as it reflects the accuracy we expect in managing quotes and specifications.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do!
How to prepare for a job interview at Integral UK Ltd
✨Know Your Quotes
Before the interview, brush up on your knowledge of quotation processes and how to analyse quotes for accuracy. Be ready to discuss specific examples from your past experience where you successfully managed RFQs or negotiated pricing.
✨Master the Technical Specs
Familiarise yourself with technical specifications related to building maintenance and repairs. During the interview, demonstrate your ability to interpret these specs and translate them into clear requirements, showing that you can bridge the gap between suppliers and clients.
✨Showcase Your Communication Skills
Since this role involves a lot of communication with suppliers and clients, prepare to highlight your excellent written and verbal communication skills. Think of instances where you clarified scope or negotiated terms, and be ready to share those stories.
✨Demonstrate Attention to Detail
Attention to detail is crucial in this role. Prepare to discuss how you ensure accuracy when reviewing quotes and compliance with specifications. You might even want to bring along a sample of your work to illustrate your meticulous approach.
