At a Glance
- Tasks: Support project operations with accounting, administration, and client relations in a dynamic construction environment.
- Company: Join a leading modular building company transforming healthcare and retail projects.
- Benefits: Competitive pay, flexible hours, and opportunities for professional growth.
- Other info: Fast-paced, collaborative team with a focus on continuous improvement.
- Why this job: Be part of innovative projects that make a real difference in the community.
- Qualifications: Experience in administration and construction preferred; strong communication skills essential.
The predicted salary is between 30000 - 40000 £ per year.
Job Description
Seeking a skilled and motivated Program Accountant Administrator with construction experience.
In this role, you will report to the Program Manager and be responsible for complex office support, accounting administration, and things necessary to delight our clients and maintain flow on our projects.
We deliver innovative modular buildings for major healthcare, retail, and financial services clients, designed to accelerate project timelines, ensure superior quality, and reduce costs.
Description
The Program Accountant Administrator is responsible for a variety of administrative and clerical duties to support daily office operations for multiple projects.
This individual is a service-oriented team member who can take initiative, work independently, and adapt quickly in a fast-paced work environment.
- Job Responsibilities
- Keep Project Directory, Master File Index, and Subcontractor Index updated and current for each project
- Maintain filing system
- Assist in project closeout responsibilities – including lien releases, O&M manuals, warranties, archiving of files, etc.
- Assist Program Team with accounting and maintenance of cost reports
- Set up vendor accounts for the Program Team as needed
- Assemble Monthly Pay Applications to Owner (and notarize)
- Process monthly pay applications from subcontractors including lien releases and COI’s
- Support with approval of supplier invoices
- Assist with maintaining project management databases
- Provide support for client visits
- Assist in compiling and assembling progress reports to the owner
- Assist with booking travel and credit card expense approvals
- Assist with project start up activities
- Assist with program and project document control
- Maintain all electronic files in defined filing structure
- Assist in submittal management process
- Manage tracking log of licenses per project
- Verify and track Certificates of Insurance
- Assist with month-end closing activities
- Conduct analysis to identify and resolve cost/invoice discrepancies or issues
- Maintain files and documentation thoroughly and accurately, following company policies and procedures
- Coordinate and communicate with Vendors/ Customers as needed
- Assist Program Manager to ensure client contractual requirements are met
- Prepare written correspondence for project staff (e. g., memos, emails, presentations, and other project-specific documents)
- Prepare written correspondence for project staff (e. g., memos, emails, presentations, and other project-specific documents)
- Contribute new ideas for continuous improvement
- Provide support for various ad hoc issues
- Update and maintain program “wiki” dashboard
- Job Skills & Qualifications
- Associate degree or greater preferred
- Previous construction experience preferred
- Accounting support experience preferred
- 5+ years of administrative experience preferred
- Comprehensive proficiency in current version of Microsoft Word, Excel, and Outlook
- Comprehensive proficiency of Smartsheet
- Excellent oral and written communication skills; customer service oriented
- Collaborative, innovative, and quick learner
- Great attention to detail, organized, and ability to multi-task
- Certification of Notary or Notary Certificate (acquired within 60 days of hire)
- Some knowledge of construction accounting practices, including job costing, progress billing, and lien releases
- A positive and proactive mindset
- Proven self starter
Program Account Administrator in Birmingham employer: Integra Staffing And Search
As a leading provider of innovative modular buildings, we pride ourselves on fostering a dynamic and supportive work environment for our Program Account Administrators. Our commitment to employee growth is evident through continuous training opportunities and a collaborative culture that encourages initiative and creativity. Located in a vibrant area with access to major healthcare, retail, and financial services clients, we offer a unique chance to contribute to impactful projects while enjoying a fulfilling career.
Contact Details:
Integra Staffing And Search Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Program Account Administrator in Birmingham
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Integra Staffing And Search, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Program Account Administrator at Integra Staffing And Search.
We think you need these skills to ace Program Account Administrator in Birmingham
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Integra Staffing And Search
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
