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- Tasks: Support HR administration and assist the Executive Committee with daily operations.
- Company: Join a dynamic team focused on employee engagement and organizational success.
- Benefits: Gain valuable experience in HR while working closely with leadership; flexible work environment.
- Why this job: Perfect for those looking to kickstart their career in HR and develop essential skills.
- Qualifications: GCSEs in English and Maths or equivalent; CIPD Level 3 preferred; HR experience is a plus.
- Other info: Opportunity to work with a collaborative team and make a real impact.
The predicted salary is between 30000 - 42000 £ per year.
Job Description
- Provide a focused comprehensive and pragmatic HR administration service alongside the HR Manager. Operating in line with organisational policies, procedures and legal requirements.
- Undertaking the full spectrum of HR administration duties across all areas and departments including employees, management and service providers in a generalist role.
- Provide day to day business support to the Executive Committee to facilitate the smooth running of their diary, meetings, travel arrangements and ad hoc tasks as required.
Responsibilities
• First line of contact for all employee transactional queries, and payroll matters via email and telephone and escalate to HR Manager where required
• Develop and maintain collaborative and productive relationships with external service providers to help provide a full range of services to employees with regards to pay and employee benefits
• Assist with recruitment – advertising, CV screening, interview invitations and liaising with agencies
• Undertaking candidate right to work and reference checks
• Assist in the onboarding process and issuing of employment contracts and letters of offer
• Responsible for responding to reference requests
• Audit and administer live and terminated employee files in line with the retention policy
• Maintenance of hard and soft copy personnel files by updating relevant systems and informing external providers, and any other filing as required
• Maintain the record of attendance and absences using the HRIS and assist line managers with system queries
• Issue e-learning modules in line with learning and development strategy and induction programme and maintain a follow up process
• Maintain a HR procedures and administration handbook
• Complete monthly reporting procedures and complete both financial and non-financial reports to assist the company reporting obligations
· Book company events on behalf of the Executive Committee (EC) and facilitate meeting arrangements and assist with communications
· Facilitate travel arrangements for the EC, including overseas travel where required
· Provide administrative support to the EC as required.
· Provide administrative support to the CEO i.e. manage diary appointments and expenses as required.
· Take meeting minutes as required.
Qualifications
• Educated to minimum GCSE level standard with English and maths qualifications 4-9 or equivalent grade/ CIPD Level 3 qualified
• Experience in a generalist HR role
• Highly organised with proven ability to work within prescribed policies and deadlines
• Excellent analytical skills, organised and exceptional attention to detail
• Strong IT, Excel and system reporting skills
• Proven experience of handling highly confidential and sensitive information
• Experience of HRIS, time and attendance and/or e-learning platform
HR & Executive Assistant employer: Integra Insurance Solutions Ltd.
Contact Detail:
Integra Insurance Solutions Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR & Executive Assistant
✨Tip Number 1
Familiarize yourself with HR policies and procedures relevant to the role. Understanding these will help you demonstrate your knowledge during the interview and show that you're ready to hit the ground running.
✨Tip Number 2
Network with current or former employees in similar roles. They can provide insights into the company culture and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 3
Brush up on your IT and Excel skills, as these are crucial for the role. Consider taking a quick online course or tutorial to ensure you're comfortable with the necessary software.
✨Tip Number 4
Prepare examples of how you've handled confidential information in the past. This will help you illustrate your ability to manage sensitive data, which is a key requirement for this position.
We think you need these skills to ace HR & Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant HR experience and administrative skills. Emphasize your ability to handle confidential information and your proficiency with HRIS and reporting systems.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the HR & Executive Assistant role. Mention specific experiences that demonstrate your organizational skills and ability to support an executive team effectively.
Highlight Relevant Qualifications: Clearly state your educational background, especially if you have CIPD Level 3 qualifications or equivalent. Include any relevant certifications or training that align with the job requirements.
Showcase Your Communication Skills: Since the role involves liaising with employees and external service providers, highlight your strong communication skills. Provide examples of how you've successfully managed queries or facilitated meetings in previous roles.
How to prepare for a job interview at Integra Insurance Solutions Ltd.
✨Show Your HR Knowledge
Be prepared to discuss your understanding of HR policies and procedures. Familiarize yourself with common HR practices, especially those related to recruitment, onboarding, and employee relations, as these will be key in your role.
✨Demonstrate Organizational Skills
Since the position requires strong organizational abilities, come ready to share examples of how you've successfully managed multiple tasks or projects in the past. Highlight your experience with diary management and meeting coordination.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills in HR situations. Think about how you would handle employee queries, payroll issues, or conflicts, and be ready to articulate your thought process.
✨Highlight Confidentiality Experience
Given the sensitive nature of HR work, be sure to discuss your experience handling confidential information. Provide examples of how you've maintained discretion and integrity in previous roles.
