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- Tasks: Create shipping documents and manage freight invoice approvals in a dynamic team.
- Company: Join Instron, a global leader in materials testing systems.
- Benefits: Gain valuable experience in logistics with a supportive work environment.
- Other info: Fixed-term contract with opportunities for personal and professional growth.
- Why this job: Make an impact in a role that supports major manufacturing companies worldwide.
- Qualifications: Organised, detail-oriented, and eager to learn new skills.
The predicted salary is between 30000 - 40000 £ per year.
Instron is a global organization that designs, manufactures, sells and services materials testing systems. Our systems are trusted by 95% of the world’s largest manufacturing companies to gather critical data, informing the design of components and materials. You will find that our established strength, commitment to our core values and team focus provides an engaging work environment.
This role is a fixed-term contract (maternity cover) for up to 8 months and based in our High Wycombe office.
Job Purpose
- Responsibility for the creation of shipping documentation
- Freight invoice approvals through freight audit reporting
- Manual freight invoice approvals
- Update export register with shipping credentials
- Maintain filing system for compliance documentation
Key Tasks & Responsibilities
- Managing shipping inbox for pending outbound shipments
- Ensuring shipping documents are saved as per HMRC requirements
- Creating shipment invoices, packing lists & other required shipping documentation
- Act as contact for customer and internal queries relating to shipping or status enquiries.
- Maintaining and updating various existing spreadsheets
- Freight invoice reconciliation & approvals
- Freight invoice query resolution
- Manual Freight invoice approvals
- Creation and distribution of Shipping Reports
- Ad hoc shipping tasks supporting Shipping Team Lead
Key Experience And Competencies
- Organised administrator with a good demonstration of prioritisation
- Proven track record of attention to detail
- Keenness to learn and carry out new tasks and develop new skills, within a multi-functional role.
- Sound analytical and interpersonal skills, with the ability to communicate effectively with all levels of the organisation.
- Strong communication skills, internally and externally
- A high standard of computer literacy including Intermediate Excel skills
- Basic understanding of freight/logistics process is beneficial
Shipping Administrator (Fixed Term) employer: INSTRON
Contact Detail:
INSTRON Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Shipping Administrator (Fixed Term)
✨Tip Number 1
Network like a pro! Reach out to people in the shipping and logistics field, especially those who work at companies you're interested in. A friendly chat can open doors and give you insights that might just land you that job.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of shipping documentation and compliance. We recommend practising common interview questions and scenarios related to the role, so you can showcase your skills and attention to detail.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
✨Tip Number 4
Apply through our website for the best chance of getting noticed. We love seeing candidates who take the time to engage with us directly. It shows initiative and interest in being part of our team!
We think you need these skills to ace Shipping Administrator (Fixed Term)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Shipping Administrator role. Highlight your organisational skills and attention to detail, as these are key for this position. We want to see how your experience aligns with the tasks mentioned in the job description.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention your experience with shipping documentation and any relevant skills that match what we're looking for. Keep it concise but impactful!
Show Off Your Tech Skills: Since the role requires a high standard of computer literacy, make sure to mention your Excel skills and any other software you’re familiar with. If you've worked with spreadsheets or freight systems before, let us know how you used them effectively!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at INSTRON
✨Know Your Shipping Basics
Before the interview, brush up on your knowledge of shipping documentation and freight processes. Understanding terms like 'packing lists' and 'freight invoice approvals' will show that you're serious about the role and can hit the ground running.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences where you demonstrated strong organisational skills. Whether it’s managing a busy inbox or maintaining compliance documentation, having specific stories ready will help you stand out.
✨Excel at Excel
Since the job requires intermediate Excel skills, make sure you’re comfortable with functions and formulas. You might even want to practice creating spreadsheets or reports to showcase your abilities during the interview.
✨Communicate Clearly
Effective communication is key in this role. Be prepared to discuss how you've handled customer queries or internal communications in the past. Practising clear and concise responses will help you convey your points effectively.