Payroll & Benefits Advisor in High Wycombe

We are seeking a proactive and detail-oriented Payroll & Benefits Advisor on a part time basis to join the HR team. This role is responsible for the timely and accurate delivery of payroll, including recordkeeping, reporting and end of year processes. In this pivotal role, you will be responsible for the maintenance and ongoing development of the Benefits offering for Instron High Wycombe employees including management of the Pension scheme and Fleet.

Key Responsibilities

• Act as the first point of contact for all employee related payroll queries.
• Operate as the key liaison between Instron and the payroll provider for all payroll-related matters, working closely with the payroll provider and the internal Finance team.
• Manage the tax year-end and other reporting requirements, collaborating with other departments as necessary.
• Carry out regular monthly input (standard & variable data) and other payroll administrative duties.
• Continually seek ways of improving data flow into payroll ensuring that effectiveness and efficiencies are maximised and fully documented.
• Run payroll and HRIS reports; audits are conducted on a regular basis.
• Ensure that the payroll system is constantly maintained and 100% accurate.
• Maintain and build a good working relationship with the payroll supplier and ITW benefit administrators.
• Act as the liaison point between Pension Administrator, ITW, Finance and employees to ensure pension contributions are correct and updated accordingly.
• Own the annual benefits renewal process.
• Be responsible for the Long Service Awards process.
• Develop the benefits offering, including working with the HR Director, Europe to develop a benefits strategy and the accompanying marketing campaign for new benefit rollouts.
• Liaise with company benefits providers and brokers to ensure that employee information is accurately maintained and appropriate supplier management is undertaken.
• Ensure timely notification is given to benefits providers regarding starters, leavers and any other changes, including enrolling all UK new starters into benefit programmes, processing monthly transactions, submitting remittances and all other changes in accordance with required timescales.
• Provide accurate and up-to-date information to employees relating to their benefits to minimise the risk of error and ensure employee satisfaction with the level of service provided.
• Assist with Corporate Clothing Management and Company Fleet Management.
• Assist with setting up training, particularly regarding Retirement and Later Life.
• Carry out all other reasonable ad hoc duties to support the HR department and wider business.
• Ensure all processes are documented and there is appropriate cover for payroll, benefits and the HRIS system within the European HR, High Wycombe based team.
• Provide exemplary customer service to our internal customers, leading by example and ensuring that the HR team helps to educate our employee and management population, where appropriate.
• Constantly seek process and simplification/automation solutions for HR tasks/systems, allowing Payroll, Benefits and the HRIS to run seamlessly and provide a better customer experience for our employees.

Key Competencies

• High level of agility, pace of work and efficiency.
• Holds the highest standards of confidentiality.
• Communicates well both in writing and verbally.
• Enjoys and is able to work as part of a small team.
• Flexible, proactive approach to work with a positive, enthusiastic, ‘can do’ attitude.
• Remains calm and patient under pressure, whilst able to prioritise and multi-task.
• Uses own initiative and can work independently or as part of a small team, with good judgement on when to ask for help.
• Takes ownership for work within the scope of their role and looks for opportunities to develop.
• Exceptional organisational skills, with the ability to understand and implement processes effectively.
• Records information/details accurately and has exceptional attention to detail.
• Builds appropriate professional relationships with employees and line managers.
• Comfortable with change; able to adapt pace or track as business needs require.

Key Experiences

• Proven experience of excelling in a multifaceted HR role.
• Experience of processing an in-house payroll is essential (ADP experience is highly desirable).
• Must be IT literate – intermediate or advanced with MS Word Packages, particularly Word, Excel & PowerPoint (essential).
• Experience working with HR Information Systems, inputting data, system maintenance and enhancements.
• Providing general HR support and advice to employees and line managers within the areas of Payroll, Benefits and related HR fields.
• Good understanding of HR policies and procedures.
• Understanding of basic employment legislation, particularly regarding Family Friendly policies.
• Good understanding of Tax, National Insurance and other Statutory calculations.

Qualifications

• Certificate in Personnel Practice (CIPD) is desirable but not essential.
• Additional HR or Payroll related qualifications are desirable but not essential.
• Good standard of Higher education or equivalent work experience.