At a Glance
- Tasks: Coordinate regional events and provide essential support to members and the Regional Support Team.
- Company: Join ICE, a historic organisation dedicated to engineering excellence and sustainable infrastructure.
- Benefits: Enjoy hybrid work, 25 days leave, pension contributions, and wellness perks like gym savings.
- Other info: In-depth Data Protection training provided; we value diversity and welcome all applicants.
- Why this job: Be part of a dynamic team making a real impact in your community and beyond.
- Qualifications: Strong admin skills, event coordination experience, and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 42000 £ per year.
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Work type: Hybrid work 2 days per week in our Glasgow office
The Organisation
The Institution of Civil Engineers (ICE) is a 97,-strong global membership organisation with over two hundred years of history.
It is a centre of engineering excellence, qualifying engineers and helping them maintain lifelong competence, assuring society that the infrastructure they create is safe, dependable and well designed.
Its network of experts offers trusted, impartial advice to politicians and decision-makers on how to build and adapt infrastructure to create a more sustainable world.
The Role:
We are seeking a highly-organised and proactive Regional Coordinator to join our ScotlandRegion team. You will be central to the successful delivery of ICEs activities in the region, providing essential administrative and support services to our volunteer members and the Regional Support Team (RST). This is a dynamic and varied role, ideal for someone who thrives in a busy environment and enjoys interacting with a diverse range of stakeholders.
Duties and Responsibilities:
- The first point of contact for enquiries, providing excellent customer service to members, prospective members and the public.
- Coordinate and administer regional events, including venue booking, delegate management and on-site support.
- Provide comprehensive administrative support to the regional committee, officers and branches.
- Support and maintain information on the regional website.
- Maintain regional membership data and generate reports using our membership database (MEMSYS).
- Support the Regional Director with financial administration, including processing invoices and maintaining accounts.
- Produce and distribute marketing materials, electronic mailings and website updates.
- Collaborate effectively with other Regional Coordinators and ICE HQ teams.
- Collate feedback and provide regular reports on event attendance and KPIs.
- Maintain efficient office practices, including post, filing and supply management.
- Identify and report potential risks and take appropriate corrective measures.
About You
- Strong administrative and organisational skills, with experience in event coordination.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
- Experience in financial administration.
- Ability to work independently and as part of a team.
- Strong attention to detail and proofreading skills.
- Ability to manage a demanding and varied workload, balancing priorities effectively.
- Proactive and adaptable approach
- In depth Data Protection training will be provided.
ICE Group benefits include
- 25 days annual leave
- Up to eight per cent of salary contributed to a personal pension scheme
- 24-hour employee support line
- Death in service benefit equivalent to one years salary
- Interest free season ticket loan
- Cycle to work scheme
- Big Gym membership savings with the Gymflex scheme
ICE Group is an equal opportunities employer and welcomes applications from all sections of the community.
General Data Protection Regulations (GDPR)
#J-18808-LjbffrRegional Coordinator - Scotland employer: Institution of Civil Engineers
The Institution of Civil Engineers (ICE) is an exceptional employer, offering a dynamic work environment in Glasgow that fosters professional growth and collaboration. With a strong commitment to employee well-being, ICE provides generous benefits such as 25 days of annual leave, a robust pension scheme, and access to wellness programmes, ensuring that staff feel valued and supported. Joining ICE means being part of a prestigious organisation dedicated to engineering excellence and sustainability, where your contributions directly impact the community and infrastructure development.
Contact Details:
Institution of Civil Engineers Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Regional Coordinator - Scotland
✨Tip Number 1
Familiarise yourself with the Institution of Civil Engineers (ICE) and their mission. Understanding their values and objectives will help you align your responses during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former employees of ICE, especially those in similar roles. They can provide valuable insights into the company culture and expectations, which can be beneficial for your preparation.
✨Tip Number 3
Prepare to discuss your experience in event coordination and administrative support. Think of specific examples where you've successfully managed events or provided exceptional support, as these will be key aspects of the role.
✨Tip Number 4
Showcase your proficiency in Microsoft Office Suite by being ready to discuss how you've used these tools in past roles. Highlight any experience with data management or financial administration, as these are crucial for the position.
We think you need these skills to ace Regional Coordinator - Scotland
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your administrative and organisational skills, as well as your experience in event coordination. Use specific examples that demonstrate your ability to manage a busy workload and interact with diverse stakeholders.
Craft a Compelling Cover Letter:In your cover letter, express your enthusiasm for the role of Regional Coordinator and explain why you are a good fit for ICE. Mention your proficiency in Microsoft Office Suite and any relevant experience in financial administration.
Showcase Communication Skills:Since excellent communication is key for this role, ensure that your application reflects your strong written and verbal communication skills. Consider including examples of how you've successfully communicated with team members or clients in previous roles.
Highlight Attention to Detail:Given the importance of maintaining accurate membership data and producing reports, emphasise your attention to detail in your application. You might want to mention any experiences where your meticulousness led to successful outcomes.
How to prepare for a job interview at Institution of Civil Engineers
✨Showcase Your Organisational Skills
As a Regional Coordinator, you'll need to demonstrate strong organisational abilities. Prepare examples from your past experiences where you successfully managed events or coordinated tasks, highlighting your attention to detail and ability to juggle multiple priorities.
✨Communicate Clearly and Confidently
Excellent communication is key for this role. Practice articulating your thoughts clearly, both verbally and in writing. Be ready to discuss how you've effectively communicated with diverse stakeholders in previous roles.
✨Familiarise Yourself with ICE's Mission
Understanding the Institution of Civil Engineers' mission and values will help you align your answers with their goals. Research recent projects or initiatives they have undertaken in Scotland to show your genuine interest in the organisation.
✨Prepare for Financial Administration Questions
Since the role involves financial administration, brush up on your knowledge of basic financial processes. Be prepared to discuss your experience with invoicing, budgeting, or using financial software, as this will be crucial for supporting the Regional Director.
