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For Companies At a Glance
- Tasks: Coordinate regional events and provide essential support to members and the team.
- Company: Join ICE, a global leader in civil engineering with over 200 years of excellence.
- Benefits: Enjoy remote work, 25 days leave, pension contributions, and gym savings.
- Why this job: Be part of a dynamic team making a real impact on sustainable infrastructure.
- Qualifications: Strong admin skills, event coordination experience, and proficiency in Microsoft Office required.
- Other info: Criminal Record Bureau Clearance needed; training provided for data protection.
The predicted salary is between 25000 - 32000 £ per year.
The Organisation
The Institution of Civil Engineers (ICE) is a 97,000-strong global membership organisation with over two hundred years of history. It is a centre of engineering excellence, qualifying engineers and helping them maintain lifelong competence, assuring society that the infrastructure they create is safe, dependable and well designed. Its network of experts offers trusted, impartial advice to politicians and decision makers on how to build and adapt infrastructure to create a more sustainable world.
The Role:
We are seeking a highly organised and proactive Regional Coordinator to join our South West Region team. You will be central to the successful delivery of ICE’s activities in the region, providing essential administrative and support services to our volunteer members and the Regional Support Team (RST). This is a dynamic and varied role, ideal for someone who thrives in a busy environment and enjoys interacting with a diverse range of stakeholders.
Duties and Responsibilities:
- Act as the first point of contact for enquiries, providing excellent customer service to members, prospective members and the public.
- Coordinate and administer regional events, including venue booking, delegate management and on-site support.
- Provide comprehensive administrative support to the regional committee, officers and branches.
- Support and maintain information on the regional website.
- Maintain regional membership data and generate reports using our membership database (MEMSYS).
- Support the Regional Director and Treasurer with financial administration, including processing invoices and maintaining accounts.
- Produce and distribute marketing materials, electronic mailings and website updates.
- Collaborate effectively with other Regional Coordinators and ICE HQ teams.
- Collate feedback and provide regular reports on event attendance and key performance indicators.
- Maintain efficient office practices, including post, filing and supply management.
- Identify and report potential risks and take appropriate corrective measures.
About You
- Strong administrative and organisational skills, with experience in event coordination.
- Live within a 50-mile radius of Plymouth.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
- Experience in financial administration.
- Ability to work independently and as part of a team.
- Strong attention to detail and proofreading skills.
- Ability to manage a demanding and varied workload, balancing priorities effectively.
- Proactive and adaptable approach.
- Criminal Record Bureau Clearance required.
- In depth Data Protection training will be provided.
ICE Group benefits include:
- Remote, with occasional onsite meetings
- Salary £28,665
- 25 days annual leave
- Up to eight per cent of salary contributed to a personal pension scheme
- 24-hour employee support line
- Death in service benefit equivalent to one year’s salary
- Interest free season ticket loan
- Cycle to work scheme
- Big Gym membership savings with the Gymflex scheme
ICE Group is an equal opportunities employer and welcomes applications from all sections of the community.
Regional Coordinator - South West Region employer: Institution of Civil Engineers (ICE)
Contact Detail:
Institution of Civil Engineers (ICE) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Regional Coordinator - South West Region
✨Tip Number 1
Familiarise yourself with the Institution of Civil Engineers (ICE) and their mission. Understanding their values and objectives will help you align your responses during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former Regional Coordinators or members of the ICE. Engaging with them can provide valuable insights into the role and the organisation, which you can leverage to make a strong impression during your application process.
✨Tip Number 3
Prepare to discuss your experience in event coordination and administrative support. Think of specific examples where you've successfully managed events or provided exceptional support, as these will be key aspects of the role.
✨Tip Number 4
Showcase your proficiency in Microsoft Office Suite by being ready to discuss how you've used these tools in previous roles. Highlight any experience with data management or financial administration, as these skills are crucial for the position.
We think you need these skills to ace Regional Coordinator - South West Region
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills for the Regional Coordinator position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your administrative and organisational skills, event coordination experience, and proficiency in Microsoft Office Suite. Use bullet points for clarity and focus on achievements relevant to the role.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the organisation. Provide specific examples of how your skills and experiences make you a suitable candidate, particularly in customer service and financial administration.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Attention to detail is crucial for this role, so ensure your application reflects that quality.
How to prepare for a job interview at Institution of Civil Engineers (ICE)
✨Know the Organisation
Familiarise yourself with the Institution of Civil Engineers (ICE) and its mission. Understand their role in promoting engineering excellence and how they support their members. This knowledge will help you demonstrate your genuine interest in the position.
✨Showcase Your Organisational Skills
As a Regional Coordinator, strong organisational skills are crucial. Prepare examples from your past experiences where you successfully managed events or coordinated tasks. Be ready to discuss how you prioritise and balance multiple responsibilities.
✨Demonstrate Communication Skills
Excellent communication is key for this role. Practice articulating your thoughts clearly and concisely. Be prepared to discuss how you handle enquiries and provide customer service, as well as how you collaborate with diverse stakeholders.
✨Prepare for Financial Administration Questions
Since the role involves financial administration, brush up on your knowledge of processing invoices and maintaining accounts. Be ready to discuss any relevant experience you have in this area, as well as your proficiency with Microsoft Office Suite.
