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For Companies At a Glance
- Tasks: Coordinate regional events and provide essential support to our volunteer members.
- Company: Join the Institution of Civil Engineers, a global leader in engineering excellence with over 200 years of history.
- Benefits: Enjoy remote work, 25 days annual leave, and a personal pension scheme with up to 8% contributions.
- Why this job: Be part of a dynamic team making a real impact on sustainable infrastructure in your community.
- Qualifications: Strong admin skills, event coordination experience, and proficiency in Microsoft Office are essential.
- Other info: Criminal Record Bureau Clearance required; Data Protection training provided.
The predicted salary is between 25000 - 32000 £ per year.
The Organisation
The Institution of Civil Engineers (ICE) is a 97,000-strong global membership organisation with over two hundred years of history. It is a centre of engineering excellence, qualifying engineers and helping them maintain lifelong competence, assuring society that the infrastructure they create is safe, dependable and well designed. Its network of experts offers trusted, impartial advice to politicians and decision makers on how to build and adapt infrastructure to create a more sustainable world.
The Role:
We are seeking a highly organised and proactive Regional Coordinator to join our South West Region team. You will be central to the successful delivery of ICE’s activities in the region, providing essential administrative and support services to our volunteer members and the Regional Support Team (RST). This is a dynamic and varied role, ideal for someone who thrives in a busy environment and enjoys interacting with a diverse range of stakeholders.
Duties and Responsibilities:
- Act as the first point of contact for enquiries, providing excellent customer service to members, prospective members and the public.
- Coordinate and administer regional events, including venue booking, delegate management and on-site support.
- Provide comprehensive administrative support to the regional committee, officers and branches.
- Support and maintain information on the regional website.
- Maintain regional membership data and generate reports using our membership database (MEMSYS).
- Support the Regional Director and Treasurer with financial administration, including processing invoices and maintaining accounts.
- Produce and distribute marketing materials, electronic mailings and website updates.
- Collaborate effectively with other Regional Coordinators and ICE HQ teams.
- Collate feedback and provide regular reports on event attendance and key performance indicators.
- Maintain efficient office practices, including post, filing and supply management.
- Identify and report potential risks and take appropriate corrective measures.
About You
- Strong administrative and organisational skills, with experience in event coordination.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
- Experience in financial administration.
- Ability to work independently and as part of a team.
- Strong attention to detail and proofreading skills.
- Ability to manage a demanding and varied workload, balancing priorities effectively.
- Proactive and adaptable approach.
- Criminal Record Bureau Clearance required.
- In depth Data Protection training will be provided.
ICE Group benefits include:
- Remote, with occasional onsite meetings
- Salary £28,665
- 25 days annual leave
- Up to eight per cent of salary contributed to a personal pension scheme
- 24-hour employee support line
- Death in service benefit equivalent to one year’s salary
- Interest free season ticket loan
- Cycle to work scheme
- Big Gym membership savings with the Gymflex scheme
ICE Group is an equal opportunities employer and welcomes applications from all sections of the community.
Regional Coordinator - South West Region employer: Institution of Civil Engineers (ICE)
Contact Detail:
Institution of Civil Engineers (ICE) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Regional Coordinator - South West Region
✨Tip Number 1
Familiarise yourself with the Institution of Civil Engineers (ICE) and its mission. Understanding their values and objectives will help you align your responses during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former employees of ICE, especially those in similar roles. They can provide valuable insights into the company culture and expectations, which can be beneficial for your preparation.
✨Tip Number 3
Showcase your event coordination skills by discussing any relevant experiences in your conversations. Be ready to share specific examples of how you've successfully managed events or projects in the past.
✨Tip Number 4
Prepare to discuss your proficiency in Microsoft Office Suite, particularly Excel and Teams, as these are crucial for the role. Consider demonstrating your skills through practical examples or scenarios during the interview.
We think you need these skills to ace Regional Coordinator - South West Region
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills for the Regional Coordinator position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your administrative and organisational skills, event coordination experience, and proficiency in Microsoft Office Suite. Use bullet points for clarity and focus on achievements relevant to the role.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the organisation. Provide specific examples of how your skills and experiences make you a great fit for the position, particularly in customer service and financial administration.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Institution of Civil Engineers (ICE)
✨Showcase Your Organisational Skills
As a Regional Coordinator, you'll need to demonstrate strong organisational abilities. Prepare examples from your past experiences where you successfully managed events or coordinated tasks, highlighting your attention to detail and ability to balance multiple priorities.
✨Communicate Effectively
Excellent communication is key in this role. Practice articulating your thoughts clearly and concisely. Be ready to discuss how you've effectively interacted with diverse stakeholders in previous positions, showcasing your verbal and written communication skills.
✨Familiarise Yourself with ICE's Mission
Understanding the Institution of Civil Engineers' mission and values will help you align your answers with their goals. Research their recent projects and initiatives, and be prepared to discuss how your skills can contribute to their objectives in the South West Region.
✨Prepare for Financial Administration Questions
Since financial administration is part of the role, brush up on your knowledge of basic financial processes. Be ready to discuss your experience with invoicing, budgeting, or using databases like MEMSYS, as well as any relevant software proficiency.
