Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Coordinate regional events and provide essential support to our volunteer members.
- Company: Join the Institution of Civil Engineers, a global leader in engineering excellence with over 200 years of history.
- Benefits: Enjoy remote work, 25 days annual leave, and a personal pension scheme with up to 8% contributions.
- Why this job: Be part of a dynamic team making a real impact on sustainable infrastructure in your community.
- Qualifications: Strong admin skills, event coordination experience, and proficiency in Microsoft Office required.
- Other info: Criminal Record Bureau Clearance needed; training on Data Protection provided.
The predicted salary is between 22800 - 32000 £ per year.
The Institution of Civil Engineers (ICE) is a 97,000-strong global membership organisation with over two hundred years of history. It is a centre of engineering excellence, qualifying engineers and helping them maintain lifelong competence, assuring society that the infrastructure they create is safe, dependable and well designed. Its network of experts offers trusted, impartial advice to politicians and decision makers on how to build and adapt infrastructure to create a more sustainable world.
We are seeking a highly organised and proactive Regional Coordinator to join our South West Region team. You will be central to the successful delivery of ICE’s activities in the region, providing essential administrative and support services to our volunteer members and the Regional Support Team (RST). This is a dynamic and varied role, ideal for someone who thrives in a busy environment and enjoys interacting with a diverse range of stakeholders.
Duties and Responsibilities:
- Act as the first point of contact for enquiries, providing excellent customer service to members, prospective members and the public.
- Coordinate and administer regional events, including venue booking, delegate management and on-site support.
- Provide comprehensive administrative support to the regional committee, officers and branches.
- Support and maintain information on the regional website.
- Maintain regional membership data and generate reports using our membership database (MEMSYS).
- Support the Regional Director and Treasurer with financial administration, including processing invoices and maintaining accounts.
- Produce and distribute marketing materials, electronic mailings and website updates.
- Collaborate effectively with other Regional Coordinators and ICE HQ teams.
- Collate feedback and provide regular reports on event attendance and key performance indicators.
- Maintain efficient office practices, including post, filing and supply management.
- Identify and report potential risks and take appropriate corrective measures.
About You:
- Strong administrative and organisational skills, with experience in event coordination.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
- Experience in financial administration.
- Ability to work independently and as part of a team.
- Strong attention to detail and proofreading skills.
- Ability to manage a demanding and varied workload, balancing priorities effectively.
- Proactive and adaptable approach.
- Criminal Record Bureau Clearance required.
- In depth Data Protection training will be provided.
ICE Group benefits include:
- Remote, with occasional onsite meetings
- Salary £28,665
- 25 days annual leave
- Up to eight per cent of salary contributed to a personal pension scheme
- 24-hour employee support line
- Death in service benefit equivalent to one year’s salary
- Interest free season ticket loan
- Cycle to work scheme
- Big Gym membership savings with the Gymflex scheme
ICE Group is an equal opportunities employer and welcomes applications from all sections of the community.
General Data Protection Regulations (GDPR) 2018: The data collected via this application process will only be used by the ICE Group for the purpose of recruitment and for the performance of an employment contract if a job offer is made. This data will not be disclosed to any external sources without express consent unless required to do so by law. Unsuccessful applicants’ data, both electronic and paper will be deleted/shredded six months from date of application. The ICE Group’s Data Protection Officer is Shah Ali, who can be contacted at shah.ali@ice.org.uk. Applicants have the right to complain to the ICO if they have a concern with the way ICE is handling their data.
Locations
Regional Coordinator - South West Region employer: Institution of Civil Engineers (ICE)
Contact Detail:
Institution of Civil Engineers (ICE) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Regional Coordinator - South West Region
✨Tip Number 1
Familiarise yourself with the Institution of Civil Engineers (ICE) and its mission. Understanding their values and objectives will help you align your responses during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former employees of ICE, especially those in similar roles. They can provide valuable insights into the company culture and expectations, which can be beneficial for your preparation.
✨Tip Number 3
Prepare to discuss your experience in event coordination and administrative support. Think of specific examples where you've successfully managed events or provided exceptional support, as these will be key in showcasing your suitability for the role.
✨Tip Number 4
Highlight your proficiency in Microsoft Office Suite during any discussions. Be ready to explain how you've used these tools in past roles to improve efficiency and manage data effectively, as this is crucial for the Regional Coordinator position.
We think you need these skills to ace Regional Coordinator - South West Region
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills for the Regional Coordinator position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your administrative, organisational, and event coordination experience. Use bullet points to make it easy to read and focus on achievements that demonstrate your suitability for the role.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the organisation. Provide specific examples of your relevant experience, particularly in customer service and financial administration, and explain how you can contribute to the ICE's mission.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for the Regional Coordinator role.
How to prepare for a job interview at Institution of Civil Engineers (ICE)
✨Showcase Your Organisational Skills
As a Regional Coordinator, you'll need to demonstrate strong organisational abilities. Prepare examples from your past experiences where you successfully managed events or coordinated multiple tasks simultaneously. This will show that you can handle the dynamic nature of the role.
✨Communicate Clearly and Confidently
Excellent communication is key in this position. Practice articulating your thoughts clearly, both verbally and in writing. Be ready to discuss how you've effectively communicated with diverse stakeholders in previous roles.
✨Familiarise Yourself with ICE's Mission
Understanding the Institution of Civil Engineers' mission and values will help you align your answers with their goals. Research recent projects or initiatives they have undertaken, and be prepared to discuss how you can contribute to their objectives.
✨Prepare for Financial Administration Questions
Since the role involves financial administration, brush up on your knowledge of basic financial processes. Be ready to discuss your experience with invoicing, budgeting, or using financial software, as this will demonstrate your capability in handling the financial aspects of the role.
