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- Tasks: Coordinate regional events and provide essential support to our volunteer members.
- Company: Join the Institution of Civil Engineers, a global leader in engineering excellence with over 200 years of history.
- Benefits: Enjoy hybrid work, 25 days annual leave, and wellness perks like gym membership savings.
- Other info: Criminal Record Bureau Clearance needed; Data Protection training provided.
- Why this job: Be part of a dynamic team making a real impact on sustainable infrastructure in Scotland.
- Qualifications: Strong admin skills, event coordination experience, and proficiency in Microsoft Office required.
The predicted salary is between 28655 - 32000 £ per year.
Regional Coordinator – Scotland
Location: Glasgow
Salary: £28,655
Hours: 36.25 hours per week
Work type: Hybrid work – 2 days per week in our Glasgow office
The Organisation
The Institution of Civil Engineers (ICE) is a 97,000-strong global membership organisation with over two hundred years of history.
It is a centre of engineering excellence, qualifying engineers and helping them maintain lifelong competence, assuring society that the infrastructure they create is safe, dependable and well designed.
Its network of experts offers trusted, impartial advice to politicians and decision-makers on how to build and adapt infrastructure to create a more sustainable world.
The Role:
We are seeking a highly-organised and proactive Regional Coordinator to join our Scotland Region team. You will be central to the successful delivery of ICE’s activities in the region, providing essential administrative and support services to our volunteer members and the Regional Support Team (RST). This is a dynamic and varied role, ideal for someone who thrives in a busy environment and enjoys interacting with a diverse range of stakeholders.
Duties and Responsibilities:
- Act as the first point of contact for enquiries, providing excellent customer service to members, prospective members and the public.
- Coordinate and administer regional events, including venue booking, delegate management and on-site support.
- Provide comprehensive administrative support to the regional committee, officers and branches.
- Support and maintain information on the regional website.
- Maintain regional membership data and generate reports using our membership database (MEMSYS).
- Support the Regional Director with financial administration, including processing invoices and maintaining accounts.
- Produce and distribute marketing materials, electronic mailings and website updates.
- Collaborate effectively with other Regional Coordinators and ICE HQ teams.
- Collate feedback and provide regular reports on event attendance and KPIs.
- Maintain efficient office practices, including post, filing and supply management.
- Identify and report potential risks and take appropriate corrective measures.
About You
- Strong administrative and organisational skills, with experience in event coordination.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
- Experience in financial administration.
- Ability to work independently and as part of a team.
- Strong attention to detail and proofreading skills.
- Ability to manage a demanding and varied workload, balancing priorities effectively.
- Proactive and adaptable approach
- Criminal Record Bureau Clearance required.
- In depth Data Protection training will be provided.
ICE Group benefits include
- 25 days annual leave
- Up to eight per cent of salary contributed to a personal pension scheme
- 24-hour employee support line
- £100 wellbeing voucher
- Death in service benefit equivalent to one year’s salary
- Interest free season ticket loan
- Cycle to work scheme
- Big Gym membership savings with the Gymflex scheme
ICE Group is an equal opportunities employer and welcomes applications from all sections of the community.
General Data Protection Regulations (GDPR) 2018
The data collected via this application process will only be used by the ICE Group for the purpose of recruitment and for the performance of an employment contract if a job offer is made. This data will not be disclosed to any external sources without express consent unless required to do so by law. Unsuccessful applicants’ data, both electronic and paper will be deleted/shredded six months from date of application. The ICE Group’s Data Protection Officer is Shah Ali, who can be contacted at shah.ali@ice.org.uk. Applicants have the right to complain to the ICO at http://ico.org.uk/ if they have a concern with the way ICE is handling their data.
Regional Coordinator - Scotland employer: Institution of Civil Engineers (ICE)
Contact Detail:
Institution of Civil Engineers (ICE) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Regional Coordinator - Scotland
✨Tip Number 1
Familiarise yourself with the Institution of Civil Engineers (ICE) and its mission. Understanding their values and objectives will help you align your responses during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former employees of ICE, especially those in similar roles. They can provide valuable insights into the company culture and expectations, which can be beneficial for your interview preparation.
✨Tip Number 3
Prepare specific examples from your past experiences that showcase your organisational and event coordination skills. Being able to discuss these in detail will highlight your suitability for the Regional Coordinator position.
✨Tip Number 4
Stay updated on current trends in civil engineering and infrastructure. This knowledge can help you engage in meaningful conversations during interviews and show your commitment to the field.
We think you need these skills to ace Regional Coordinator - Scotland
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills for the Regional Coordinator position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience, particularly in administrative support and event coordination. Use bullet points for clarity and focus on achievements that demonstrate your organisational skills.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the organisation. Provide specific examples of how your skills and experiences make you a great fit for the position, especially in customer service and financial administration.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Regional Coordinator role.
How to prepare for a job interview at Institution of Civil Engineers (ICE)
✨Showcase Your Organisational Skills
As a Regional Coordinator, you'll need strong organisational abilities. Be prepared to discuss specific examples of how you've successfully managed events or projects in the past, highlighting your attention to detail and ability to balance multiple tasks.
✨Demonstrate Excellent Communication
Communication is key in this role. Practice articulating your thoughts clearly and concisely. You might be asked about how you handle enquiries or interact with diverse stakeholders, so think of examples that showcase your customer service skills.
✨Familiarise Yourself with ICE's Mission
Understanding the Institution of Civil Engineers' goals and values will help you align your answers with their mission. Research recent initiatives or projects they’ve undertaken in Scotland to show your genuine interest in the organisation.
✨Prepare for Financial Administration Questions
Since the role involves financial administration, brush up on your knowledge of basic financial processes. Be ready to discuss any relevant experience you have with invoicing or maintaining accounts, as well as your proficiency with Microsoft Excel.