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For Companies At a Glance
- Tasks: Coordinate regional events and provide essential support to members and the team.
- Company: Join ICE, a global leader in civil engineering with over 200 years of excellence.
- Benefits: Enjoy remote work, 25 days leave, wellness allowance, and pension contributions.
- Why this job: Be part of a dynamic team making a real impact on sustainable infrastructure.
- Qualifications: Strong admin skills, event coordination experience, and proficiency in Microsoft Office required.
- Other info: Criminal Record Bureau Clearance needed; no visa sponsorship available.
The predicted salary is between 22800 - 28665 £ per year.
The Organisation
The Institution of Civil Engineers (ICE) is a 97,000-strong global membership organisation with over 200 years of history. It is a centre of engineering excellence, qualifying engineers and helping them maintain lifelong competence, assuring society that the infrastructure they create is safe, dependable and well designed. Its network of experts offers trusted, impartial advice to politicians and decision makers on how to build and adapt infrastructure to create a more sustainable world.
The Role
We are seeking a highly organised and proactive Regional Coordinator to join our South West Region team. You will be central to the successful delivery of ICE’s activities in the region, providing essential administrative and support services to our volunteer members and the Regional Support Team (RST). This is a dynamic and varied role, ideal for someone who thrives in a busy environment and enjoys interacting with a diverse range of stakeholders.
Duties & Responsibilities
- Act as the first point of contact for enquiries, providing excellent customer service to members, prospective members and the public.
- Coordinate and administer regional events, including venue booking, delegate management and on-site support.
- Provide comprehensive administrative support to the regional committee, officers and branches.
- Support and maintain information on the regional website.
- Maintain regional membership data and generate reports using our membership database (MEMSYS).
- Support the Regional Director and Treasurer with financial administration, including processing invoices and maintaining accounts.
- Produce and distribute marketing materials, electronic mailings and website updates.
- Collaborate effectively with other Regional Coordinators and ICE HQ teams.
- Collate feedback and provide regular reports on event attendance and key performance indicators.
- Maintain efficient office practices, including post, filing and supply management.
- Identify and report potential risks and take appropriate corrective measures.
What We're Looking for In You?
- Strong administrative and organisational skills, with experience in event coordination.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
- Experience in financial administration.
- Ability to work independently and as part of a team.
- Strong attention to detail and proofreading skills.
- Ability to manage a demanding and varied workload, balancing priorities effectively.
- Proactive and adaptable approach.
- Criminal Record Bureau Clearance required.
- In depth Data Protection training will be provided.
ICE Group benefits include:
- Remote, with occasional meetings
- 25 days annual leave plus bank holidays
- Shutdown over Christmas period
- Annual £100 allowance towards your wellbeing
- Up to eight per cent of salary contributed to a personal pension scheme
- 24-hour employee support line
- Death in service benefit equivalent to one year’s salary
- Interest free season ticket loan
- Cycle to work scheme
- Big Gym membership savings with the GymFlex scheme
Please note: We are unable to provide visa sponsorship for this role. Applicants must have the right to work in the UK.
Applicants should submit a cover letter within the same document as their CV, answering the following two questions:
- Tell us why and how your experience equips you to carry out this role? (Max one side A4)
- How would you approach the requirements of this role? (Max one side A4)
To apply, email your CV to buildyourfuture@ice.org.uk. ICE Group is an equal opportunities employer and welcomes applications from all sections of the community.
General Data Protection Regulations (GDPR) 2018
The data collected via this application process will only be used by the ICE Group for the purpose of recruitment and for the performance of an employment contract if a job offer is made. This data will not be disclosed to any external sources without express consent unless required to do so by law. Unsuccessful applicants’ data, both electronic and paper will be deleted/shredded six months from date of application. The ICE Group’s Data Protection Officer is Shah Ali, who can be contacted at shah.ali@ice.org.uk. Applicants have the right to complain to the ICO at http://ico.org.uk/ if they have a concern with the way ICE are handling their data.
Regional Coordinator employer: Institution of Civil Engineers (ICE)
Contact Detail:
Institution of Civil Engineers (ICE) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Regional Coordinator
✨Tip Number 1
Familiarise yourself with the Institution of Civil Engineers (ICE) and its mission. Understanding their values and objectives will help you align your responses during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former Regional Coordinators or members of ICE. Engaging with them can provide valuable insights into the role and the organisation, which you can leverage in your discussions.
✨Tip Number 3
Prepare to discuss specific examples of your event coordination experience. Highlighting your organisational skills and ability to manage multiple tasks will be crucial in showcasing your fit for this dynamic role.
✨Tip Number 4
Be ready to demonstrate your proficiency in Microsoft Office Suite. Consider preparing a brief demonstration or examples of how you've used these tools effectively in past roles, as this is a key requirement for the position.
We think you need these skills to ace Regional Coordinator
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure to address the specific questions asked in the job description. Clearly explain how your experience aligns with the role of Regional Coordinator and how you would approach the responsibilities outlined.
Highlight Relevant Skills: In your CV, emphasise your strong administrative and organisational skills, as well as your experience in event coordination. Mention your proficiency in Microsoft Office Suite and any financial administration experience you have.
Showcase Communication Abilities: Since excellent communication skills are crucial for this role, provide examples in your application that demonstrate your written and verbal communication abilities, especially in customer service contexts.
Proofread Your Application: Before submitting, carefully proofread your cover letter and CV for any spelling or grammatical errors. Attention to detail is key, so ensure everything is polished and professional.
How to prepare for a job interview at Institution of Civil Engineers (ICE)
✨Showcase Your Organisational Skills
As a Regional Coordinator, you'll need to demonstrate strong organisational abilities. Prepare examples from your past experiences where you successfully managed events or coordinated tasks, highlighting your attention to detail and ability to balance multiple priorities.
✨Communicate Clearly and Confidently
Excellent communication is key for this role. Practice articulating your thoughts clearly, both verbally and in writing. Be ready to discuss how you've effectively communicated with diverse stakeholders in previous roles.
✨Familiarise Yourself with ICE's Mission
Understanding the Institution of Civil Engineers' mission and values will help you align your answers with their goals. Research their recent projects and initiatives, and be prepared to discuss how your skills can contribute to their objectives.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you had to handle unexpected challenges or manage difficult situations, and be ready to explain your thought process and outcomes.
