At a Glance
- Tasks: Coordinate international meetings and support global engagement initiatives.
- Company: Join the Institution of Civil Engineers, a leader in engineering excellence.
- Benefits: Enjoy 25 days leave, hybrid work, and a personal pension scheme.
- Other info: Inclusive workplace with opportunities for personal and professional growth.
- Why this job: Gain international exposure while making a real impact in a supportive team.
- Qualifications: A Levels or equivalent; strong IT and communication skills required.
The predicted salary is between 32000 - 32000 £ per year.
The Institution of Civil Engineers (ICE) is a 97,000-strong global membership organisation with over two hundred years of history. We are a centre of engineering excellence, qualifying engineers and helping them maintain lifelong competence, assuring society that the infrastructure they create is safe, dependable and well designed. Our network of experts offers trusted, impartial advice to politicians and decision-makers on how to build and adapt infrastructure to create a more sustainable world.
About the Role:
We are looking for a highly organised and proactive International Administrator to join our Regions/Membership Division. This is an exciting opportunity to support global engagement by working with international colleagues, volunteers, and members across a dynamic and diverse network. In this role, you will play a key part in delivering administrative, operational, and coordination support across our international regions—helping to ensure the smooth running of activities, events, and communications worldwide.
What You'll Be Doing:
- Coordinating international meetings, committees, and regional planning sessions
- Organising UK-based logistics for international events and visits (travel, accommodation, visas, risk assessments, etc.)
- Supporting the delivery of international programmes and initiatives
- Maintaining and updating international web pages and event listings, including member communications
- Producing reports and member data insights from internal systems
- Reviewing and improving documents and processes
- Providing administrative support to senior stakeholders, including the Director of ICE Regions
- Supporting international representative applications and onboarding
- Managing a shared international inbox, responding promptly to members, volunteers, and enquiries
- Building strong relationships with internal teams and international stakeholders
- Supporting collaboration across departments to ensure effective delivery
- Processing expenses, invoices, and grants for international regions
- Supporting financial tracking and ensuring accurate, timely payments
- Assisting with coordination of regional grant processes
- Coordinate international newsletters including content and design
- Create social media collateral and posts
About You:
Skills & Experience:
- Experience in an administrative or office-based role
- Strong IT skills (Outlook, Word, Excel, PowerPoint, Teams, Zoom, etc.)
- Excellent written and verbal communication skills
- Ability to manage and prioritise workloads independently
- Strong organisational skills and attention to detail
- Experience taking minutes and coordinating meetings
Desirable Experience:
- Experience in a membership organisation
- Exposure to international environments or cross-cultural communication
- Familiarity with finance or corporate systems
- Experience working with committees or volunteers
- Customer service experience
Personal Attributes:
- Excellent communicator and relationship builder
- Culturally aware with an interest in global working
- Proactive and adaptable with a "can-do" attitude
- Strong team player with the ability to work independently
- Able to perform under pressure and manage competing priorities
Qualifications:
- A Levels (or equivalent) required
- GCSE Maths and English (Grade C/4 or above)
- Degree-level education (desirable)
Why Join Us?
- Work in a globally focused role with international exposure
- Be part of a collaborative, supportive team
- Gain experience across events, communications, and operations
- Hybrid working environment promoting work-life balance
ICE Group Benefits:
- 25 days annual leave plus Bank Holidays
- Shutdown over Christmas period
- Annual £100 allowance towards your well-being
- Discounted hot food from on-site Café bar.
- Up to eight per cent of salary contributed to a personal pension scheme.
- 24-hour employee support line
- Death in service benefit equivalent to four year's salary
- Interest free season ticket loan
- Cycle to work scheme.
- Big Gym membership savings with the Gymflex scheme
- Your Rewards discount scheme
ICE Group is an equal opportunities employer and are committed to ensuring an inclusive recruitment process. We welcome applications from disabled candidates and will provide reasonable adjustments throughout the recruitment process.
International Administrator in London employer: Institution of Civil Engineers (ICE)
The Institution of Civil Engineers (ICE) is an exceptional employer, offering a globally focused role as an International Administrator in the heart of Westminster. With a commitment to employee well-being, ICE provides a supportive work culture, hybrid working options, and generous benefits including 25 days of annual leave, a personal pension scheme, and opportunities for professional growth within a diverse and collaborative team. Join us to make a meaningful impact on global infrastructure while enjoying a fulfilling work-life balance.
Contact Details:
Institution of Civil Engineers (ICE) Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land International Administrator in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees of ICE on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching ICE's recent projects and initiatives. Show us that you're genuinely interested in their work and how you can contribute to their mission.
✨Tip Number 3
Practice your communication skills! As an International Administrator, you'll need to be clear and concise. Try mock interviews with friends or use online resources to sharpen your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team.
We think you need these skills to ace International Administrator in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the International Administrator role. Highlight your relevant experience and skills that match the job description, especially your organisational and communication abilities.
Showcase Your IT Skills:Since strong IT skills are essential for this role, don’t forget to mention your proficiency in tools like Outlook, Word, Excel, and Teams. Give examples of how you've used these tools effectively in previous roles.
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences quickly.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to the right people and shows your enthusiasm for joining our team at ICE!
How to prepare for a job interview at Institution of Civil Engineers (ICE)
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the International Administrator role. Familiarise yourself with the key tasks like coordinating international meetings and managing logistics for events. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised workloads and maintained attention to detail, as these are crucial for the position.
✨Communicate Effectively
Excellent written and verbal communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask the interviewer about their communication processes, which shows your interest in collaboration.
✨Demonstrate Cultural Awareness
Given the international aspect of the role, it's important to show that you're culturally aware and adaptable. Share any experiences you've had working in diverse environments or with international teams. This will highlight your ability to build relationships across cultures, which is key for the International Administrator position.
