Executive Assistant - Infrastructure Client Group in London

Location: Westminster/Hybrid

Salary: £40,170 per annum

Hours: Full-Time - 36.25 per week

The Institution of Civil Engineers (ICE) is a 97,000-strong global membership organisation with over two hundred years of history. It is a centre of engineering excellence, qualifying engineers and helping them maintain lifelong competence, assuring society that the infrastructure they create is safe, dependable and well designed.

Its network of experts offers trusted, impartial advice to politicians and decision-makers on how to build and adapt infrastructure to create a more sustainable world.

About the Role

The Infrastructure Client Group (ICG) is an industry-funded initiative that brings together the UK’s most progressive economic infrastructure clients in partnership with government, the National Infrastructure and Service Transformation Authority (NISTA), industry, the Construction Leadership Council (CLC), and key value chain members. Our core purpose is to accelerate improved delivery of UK infrastructure for the benefit of the economy, society, and the environment—fully aligned with the UK Government’s agenda.

The Institution of Civil Engineers (ICE) supports the ICG in delivering this mission through activities that enable collaboration across the Management Board, Task Groups, Project 13 Network, Leadership Group, and Pillar Groups.

We are seeking an Infrastructure Client Group Executive to play a pivotal role in supporting the ICG Manager and ensuring the smooth operation of this influential network. This is an exciting opportunity to work at the heart of UK infrastructure transformation, collaborating with leading organisations and government bodies to drive meaningful change. You’ll be part of a dynamic team committed to improving outcomes for society and the environment.

Key Responsibilities:

• Coordinate and support the day-to-day running of the ICG, Task Groups, and Project 13 Network.
• Manage accurate records of member organisations, participants, subscriptions, and payments.
• Draft agendas, schedule meetings, and produce accurate minutes and action lists.
• Support the delivery of the ICG Annual Report and launch event.
• Assist with the annual content plan, including news, resources, case studies, and network growth.
• Manage relationships with internal and external stakeholders to ensure successful delivery of projects.
• Oversee the Project website and engagement strategy through social media and reports.
• Provide secretariat support for boards and groups, including logistics and workshop planning.
• Monitor budgets, process invoices, and support contract management.
• Extract insights and case studies for digital channels such as blogs, podcasts, and videos.

Experience:

• Minute-taking, report writing, and editing.
• Project management and process implementation.
• Supporting communities, networks, or committees.
• Delivering knowledge programmes and events.

Key Skills:

• Advanced knowledge of Office 365.
• Strong project management and presentation skills.
• Excellent written and oral communication.
• High attention to detail and organisational ability.
• Understanding of user experience and digital best practices.
• Ability to work independently and under pressure.
• Understanding of budgets and finance.
• Customer focused.
• Keen to improve output and processes where possible.
• A demonstrable interest in the community subject matter.
• Collaborative and outcome driven.
• Team focused.
• Good interpersonal skills to liaise with all team members, directors, internal and external stakeholders.
• Sociable and authoritative, to feel comfortable with supporting and motivating content contributors, speaking to them as peers.

Qualifications:

• Degree-level education or equivalent experience.
• Business/programme management or administration qualification (desirable).

ICE Group Benefits:

• 25 days annual leave plus Bank Holidays
• Shutdown over Christmas period
• Annual £100 allowance towards your well-being
• Discounted hot food from on-site Café bar.
• Up to eight per cent of salary contributed to a personal pension scheme.
• 24-hour employee support line
• Death in service benefit equivalent to four year’s salary
• Interest free season ticket loan
• Cycle to work scheme
• Big Gym membership savings with the Gymflex scheme
• Your Rewards discount scheme

ICE Group is an equal opportunities employer and are committed to ensuring an inclusive recruitment process. We welcome applications from disabled candidates and will provide reasonable adjustments throughout the recruitment process. If you need support or an alternative format, please contact us at people.team@ice.org.uk

General Data Protection Regulations (GDPR) 2018

The data collected via this application process will only be used by the ICE Group for the purpose of recruitment and for the performance of an employment contract if a job offer is made. This data will not be disclosed to any external sources without express consent unless required to do so by law. Unsuccessful applicants’ data, both electronic and paper will be deleted/shredded six months from date of application.