At a Glance
- Tasks: Coordinate international meetings and support global engagement initiatives.
- Company: Join the Institution of Civil Engineers, a leader in engineering excellence.
- Benefits: Competitive salary, hybrid working, and opportunities for professional growth.
- Other info: Dynamic role with excellent networking opportunities across the engineering sector.
- Why this job: Make a global impact while supporting diverse international teams.
- Qualifications: Strong organisational skills and a proactive attitude required.
The predicted salary is between 32000 - 32000 £ per year.
The Institution of Civil Engineers (ICE) is a 95,000-strong global membership organisation with over two hundred years of history. We are a centre of engineering excellence, qualifying engineers and helping them maintain lifelong competence, assuring society that the infrastructure they create is safe, dependable and well designed. Our network of experts offers trusted, impartial advice to politicians and decision-makers on how to build and adapt infrastructure to create a more sustainable world.
About the Role: We are looking for a highly organised and proactive International Administrator to join our Regions/Membership Division. This is an exciting opportunity to support global engagement by working with international colleagues, volunteers, and members across a dynamic and diverse network. In this role, you will play a key part in delivering administrative, operational, and coordination support across our international regions—helping to ensure the smooth running of activities, events, and communications worldwide.
What You’ll Be Doing:
- Coordinating international meetings, committees, and regional planning sessions
- Organising UK-based logistics for international events and visits (travel, accommodation, visas, risk assessments, etc.)
- Supporting the delivery of international programmes and initiatives
- Maintaining and updating international web pages and event listings, including member communications
- Producing reports and member data insights from internal systems
- Reviewing and improving documents and processes
- Providing administrative support to senior stakeholders, including the Director of ICE Regions
- Supporting international representative applications and onboarding
- Managing a shared international inbox, responding promptly to members, volunteers, and enquiries
- Building strong relationships with internal teams and international stakeholders
- Supporting collaboration across departments to ensure effective delivery
- Processing expenses, invoices, and grants for international regions
- Supporting financial tracking and ensuring accurate, timely payments
- Assisting with coordination of regional grant processes
- Coordinate international newsletters including content and design
- Create social media collateral and posts
About You: Skills
International Administrator - Temp to Perm employer: Institution of Civil Engineers (ICE)
The Institution of Civil Engineers (ICE) is an exceptional employer, offering a vibrant work culture that fosters collaboration and innovation within a global network of engineering professionals. With a commitment to employee growth, ICE provides opportunities for professional development and the chance to contribute to meaningful projects that shape sustainable infrastructure worldwide. Located in Westminster with a hybrid working model, employees enjoy a supportive environment that values their contributions and encourages a healthy work-life balance.
Contact Details:
Institution of Civil Engineers (ICE) Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land International Administrator - Temp to Perm
✨Tip Number 1
Network like a pro! Reach out to current or former employees at ICE through LinkedIn. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by researching ICE’s recent projects and initiatives. Show us that you’re genuinely interested in their work and how you can contribute to their mission.
✨Tip Number 3
Practice your communication skills! As an International Administrator, you'll need to be clear and concise. Try mock interviews with friends or use online resources to polish your delivery.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team.
We think you need these skills to ace International Administrator - Temp to Perm
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the International Administrator role. Highlight relevant experience in administration, coordination, and any international exposure you have. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how you can contribute to our mission at ICE. Keep it engaging and personal – we love to see your personality come through.
Showcase Your Organisational Skills:As an International Administrator, being organised is key. In your application, give examples of how you've successfully managed multiple tasks or projects. We want to know how you keep everything running smoothly!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, you’ll find all the details you need about the role and our organisation there.
How to prepare for a job interview at Institution of Civil Engineers (ICE)
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the International Administrator role. Familiarise yourself with the key tasks like coordinating international meetings and managing logistics for events. This will help you demonstrate your knowledge and enthusiasm during the conversation.
✨Showcase Your Organisational Skills
As an International Administrator, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you prioritised your workload and ensured everything ran smoothly, as this will resonate well with the interviewers.
✨Build Rapport with Interviewers
During the interview, aim to build a connection with your interviewers. Ask insightful questions about their experiences at the Institution of Civil Engineers and express genuine interest in their work. This not only shows your enthusiasm but also helps you stand out as a candidate who values collaboration.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities. Think of situations where you had to handle unexpected challenges, such as last-minute changes in event logistics. Practising your responses will help you articulate your thought process clearly and demonstrate your proactive approach.
